State of Michigan Print Mail Management Terms Conditions.docx
DOCX document 16 KB Posted
- Attached to
- TS 004 CDL Manual November 2017
- Solicitation number
- RFQ 171 180000000173 1
- Issued by
- Michigan
About this file
This is a Terms & Conditions document for the State of Michigan's Print & Mail Management (PMM) program, establishing operational requirements for vendors providing printing and mailing services to the state. The document outlines mandatory pre-qualification procedures, submission protocols, and delivery specifications. Vendors must be pre-qualified with PMM and registered with the State of Michigan, with pre-qualification processing taking approximately one week. All bids must be submitted online and include all costs on an F.O.B. Destination, prepaid basis to the dock located at 7461 Crowner Drive, Lansing, Michigan 48913. Late bids will not be accepted. Deliveries are received Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays, and drivers must obtain entry passes at the front office before accessing the dock.
Specific packaging and labeling requirements must be met, including single-face hardwood pallets with precise dimensional specifications (44" to 48" length, 36" to 48" width, maximum 5'6" height, and 4,000-pound gross weight limits). All cartons require labeling with commodity numbers, descriptions, purchase order numbers, piece counts, and carton totals. The vendor's overs/unders policy prohibits underruns while overruns are at the vendor's expense. Invoices must be submitted to Scott Barclay at PMM via mail or email, in addition to entry into the VSS system. All electronic materials become property of the State of Michigan and must be provided in source software format with all revisions, fonts, and images, plus a PDF copy. Pre-qualification inquiries should be directed to Mark Miller (517-322-3455), Scott Barclay (517-322-1970), or Graham Martin (517-636-6186).
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| File | Type | Posted |
|---|---|---|
| TS 004 CDL Manual November 2017.docx | DOCX document |
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact one of the following:
| Mark Miller at 517-322-3455, or email at millerm13@michigan.gov |
| Scott Barclay at 517-322-1970 or email at mailto:barclays@mighigan.gov |
| Graham Martin at 517-636-6186 or email at mailto:marting1@michigan.gov |
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Scott Barclay
PMM
Email- mailto:barclays@mighigan.gov Fax- 517-322-5968 Notification of shipment and expected time of arrival is required.
Invoicing
| Invoices should be mailed to the following in addition to entering into the VSS system: | |
| Print & Mail Management | |
| General Services Building | |
| Attention Scott Barclay | |
| 7461 Crowner Dr. | |
| Lansing Mi 48913 |
Or emailed directly to Scott Barclay at mailto:barclays@mighigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 6-15-17
File details come from the government source that posted it. Updated .