State of Michigan Print Mail Management Terms Conditions.docx
DOCX document 17 KB Posted
- Solicitation number
- RFQ 171 210000000171 1
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This document outlines the Terms and Conditions for the State of Michigan's Print & Mail Management (PMM) program, establishing operational requirements for vendors seeking to provide printing and mailing services to the state. All bids must be submitted online by pre-qualified vendors who are registered with the State of Michigan and accept Electronic Funds Transfer (EFT) payments. Pre-qualification with PMM takes approximately one week and requires vendors to contact designated PMM representatives. Bids must include all costs, including freight, on an F.O.B. Destination, prepaid basis to the state's dock located at 7461 Crowner Drive, Lansing, Michigan 48913. Late bids will not be accepted. Delivery to the General Services Building dock is available Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays, and drivers must obtain entry passes from the front office with proper identification before proceeding to the dock.
Vendors must comply with strict pallet and packaging specifications, including single-face hardwood pallets with specific dimensional requirements (44"-48" length, 36"-48" width, maximum 5'6" height, and 4,000 pounds gross weight limit). All cartons require detailed labeling with commodity numbers, descriptions, purchase order numbers, and quantity information, with partial cartons placed on top and marked for easy identification. The state's no-underruns policy permits overruns only at the vendor's expense. For direct shipments to locations other than the primary dock, vendors must submit signed packing slips to Scott Barclay with shipment notifications and expected arrival times. Invoices must be submitted to Print & Mail Management via mail or email, and all electronic materials, including source files, revisions, fonts, and images in both native format and PDF, become the property of the State of Michigan and must be returned upon request.
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact one of the following:
| Mark Miller at 517-636-7746, or email at millerm13@michigan.gov |
| Scott Barclay at 517-636-7744 or email at mailto:barclays@mighigan.gov |
| Graham Martin at 517-636-6186 or email at mailto:marting1@michigan.gov |
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Scott Barclay
PMM
Email- mailto:barclays@mighigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing
| Invoices should be mailed to the following in addition to entering into the VSS system: | |
| Print & Mail Management | |
| General Services Building | |
| Attention Scott Barclay | |
| 7461 Crowner Dr. | |
| Lansing Mi 48913 |
Or emailed directly to Scott Barclay at mailto:barclays@mighigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 6-19-18
File details come from the government source that posted it. Updated .