State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- MS-ENV-21 #10 SPECIAL WINDOW ENVELOPE
- Solicitation number
- RFQ 171 260000000423 1
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This document outlines the Terms and Conditions for the State of Michigan's Print & Mail Management (PMM) program, which governs the procurement of printing and mailing services, including special window envelopes (MS-ENV-21 #10). Vendors seeking to participate in this program must first become pre-qualified with PMM and maintain registration as a State of Michigan vendor while accepting Electronic Funds Transfer (EFT) payments; pre-qualification typically requires approximately one week upon submission of required information. All bids must be submitted online and must include complete costs, including freight charges to the designated dock location at 7461 Crowner Drive, Lansing, Michigan 48913, with terms specified as F.O.B. Destination, prepaid, and late submissions will not be accepted. The General Services Building dock operates during business hours of 8:00 a.m. to 3:30 p.m., Monday through Friday, excluding standard holidays, and requires drivers to obtain entry passes at the front office prior to dock access.
Pricing and packaging requirements are strictly defined to ensure consistency and operational efficiency. Vendors must adhere to an overs/unders policy whereby no underruns are permitted and any overruns are at the vendor's expense. All shipments requiring pallets must comply with specific material and dimensional specifications, including single-face hardwood pallets with three 2" by 4" runners, deck boards of 3/4" minimum thickness, and maximum gross weight of 4,000 pounds per pallet. All cartons must be labeled with commodity numbers, descriptions, purchase order numbers, and package counts, with partial cartons placed atop pallets for easy identification. For direct shipments to locations other than 7461 Crowner Drive, a signed packing slip must be submitted to Andrew Hale at PMM via email or fax, along with shipment notification and expected arrival time. Invoices must be submitted to DTMB-PrintingServices@michigan.gov and entered into the VSS system, and all electronic copies must be provided in source software format with all revisions, fonts, and images, as well as in PDF format, with all materials becoming the property of the State of Michigan.
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Other files
| File | Type | Posted |
|---|---|---|
| MS ENV 21 #10 Special Window Envelopes 7_26.docx | DOCX document | |
| Standard Contract Terms - Short Form.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .