State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- BSL-M-2259 BALANCING FORM
- Solicitation number
- RFQ 171 260000000367 1
- Issued by
- Michigan
About this file
This is a terms and conditions document issued by the State of Michigan for Print & Mail Management (PMM) vendor participation in state printing and mail services contracts. The document establishes pre-qualification requirements, submission procedures, and operational guidelines for vendors seeking to provide printing and mailing services to the state. Vendors must be pre-qualified with PMM and registered with the State of Michigan while accepting Electronic Funds Transfer (EFT) payments; pre-qualification processing takes approximately one week. All bids must be submitted online and include all costs with freight prepaid to the delivery dock located at 7461 Crowner Drive, Lansing, Michigan 48913, with shipments required to be F.O.B. Destination. The General Services Building dock operates Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays, and drivers must obtain entry passes at the front office with valid identification before proceeding to the dock.
Pricing and fulfillment requirements include strict specifications for pallet construction, labeling, and packaging to ensure uniformity and proper handling. No underruns are permitted, while overruns are the vendor's financial responsibility. Pallets must use single-face hardwood construction with specified dimensions (44–48 inches length, 36–48 inches width, 5'6" maximum height including pallet, and 4,000 pounds maximum gross weight) and two-way entry capability. All cartons must be clearly labeled with commodity numbers, descriptions, purchase order numbers, package quantities, and carton counts. For direct shipments to locations other than the Lansing dock, vendors must submit signed packing slips and provide shipment notifications to Andrew Hale via email (halea3@michigan.gov) or fax (517-636-7732). Invoices must be submitted to DTMB-PrintingServices@michigan.gov and entered into the VSS system. All materials become state property, and vendors must provide electronic copies in source software format along with PDF versions upon request, with all revisions, fonts, and images included.
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Other files
| File | Type | Posted |
|---|---|---|
| BSL-M-2259 Balancing Forms .docx | DOCX document | |
| p74471_BSL-M-2259_Balance Form 11-21.pdf | ||
| Standard Contract Terms - Short Form.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .