State of Michigan Print Mail Management Terms Conditions (1).docx
DOCX document 19 KB Posted
- Attached to
- MDE SUMMER PROGRAM-YARD SIGNS
- Solicitation number
- RFQ 171 260000000307 1
- Issued by
- Michigan
About this file
This is a Terms and Conditions document issued by the State of Michigan's Print & Mail Management (PMM) division governing vendor requirements and operational procedures for print and mail services contracts. The document establishes mandatory pre-qualification requirements for all participating vendors, who must also maintain current registration with the State of Michigan and accept Electronic Funds Transfer (EFT) payments. All bids must be submitted online and include complete costs with freight charges to the designated dock location at 7461 Crowner Drive, Lansing, Michigan 48913, with pricing quoted on an F.O.B. Destination, prepaid basis. Late bids will not be accepted. The contract specifies strict packaging and labeling requirements, including the use of single-face hardwood pallets with specific dimensional limits (44-48 inches length, 36-48 inches width, maximum 5'6" height, and 4,000 pounds gross weight) and detailed carton labeling standards. Delivery to the General Services Building dock is available Monday through Friday from 8:00 AM to 3:30 PM, excluding standard holidays, with drivers required to obtain entry passes at the front office.
Pricing submissions must account for all freight and handling costs to the specified Michigan location. The vendor terms impose an overs/unders policy wherein no underruns are accepted and overruns are at vendor expense, creating defined cost controls for the State. All electronic files and materials supplied become property of the State of Michigan and must be returned upon request, with electronic copies required in source software format including all revisions, fonts, and images, plus PDF format delivery. Invoicing must be submitted via email to DTMB-PrintingServices@michigan.gov in addition to entry into the VSS (Vendor Self Service) system. For direct shipments to locations other than the primary dock address, vendors must submit signed packing slips and provide advance notification of shipment and expected arrival times to Andrew Hale via email or fax.
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Other files
| File | Type | Posted |
|---|---|---|
| MDE Summer Program Yard Signs_.docx | DOCX document | |
| Standard Contract Terms - Short Form.pdf |
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Text version
State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact:
Andrew Hale at 517-636-0092 or email at halea3@michigan.gov
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Andrew Hale
PMM
Email- halea3@michigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing Invoices should be emailed to the following in addition to entering into the VSS system:
E-Mail directly to Printing Services at DTMB-PrintingServices@michigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 3/14/23
File details come from the government source that posted it. Updated .