State Humanities Councils NOFO 2022 20220502-SO.pdf

NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:

State and Jurisdictional Humanities Councils

General Operating Support Grants

Funding Opportunity Number: 20220502-SO

Funding Opportunity Type(s): New, Supplement

Federal Assistance Listing Number: 45.129

Application Deadline: May 2, 2022

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

NEH will not grant deadline extensions for lack of registration.

Registration in all systems, including SAM.gov and Grants.gov, may take up to one month to complete.

Office of Federal/State Partnership Telephone: 202-606-8254 Email: fedstate@neh.gov Federal Relay: 800-877-8399

OMB control number 3136-0134, expiration date October 31, 2024 mailto:fedstate@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Office of Federal/State Partnership is accepting applications for State and Jurisdictional Humanities Councils General Operating Support Grants. The purpose of this program is to provide general operating support grants to humanities councils in the United States and its jurisdictions. State and jurisdictional humanities councils tailor their grantmaking and programs to the needs, resources, and interests of their state or jurisdiction, while also extending the reach of NEH-funded projects and further strengthening NEH’s connection to local communities throughout the U.S. and its jurisdictions. NEH determines annual funding for each state and jurisdictional humanities council according to a legislatively mandated formula.

Funding Opportunity Title State and Jurisdictional Humanities Councils General Operating Support Grants

Funding Opportunity Number 20220502-SO Federal Assistance Listing Number 45.129 Application Deadline May 2, 2022, 11:59 p.m. Eastern Time Anticipated Announcement October 2022 Anticipated FY23 Funding Approximately $50,000,000 Estimated Number and Type of Awards 56 grants Award Amounts Approximately $300,000 to $3,000,000 Cost Sharing/Match Required Yes. See C. Eligibility Information.

Period of Performance State and Jurisdictional Humanities Councils

General Operating Support Grants have a period of performance of five years. Within a five-year period of performance, a General Operating Support Grant funds activity in years one, two, and three. Closeout activities occur in years four and five. State and jurisdictional humanities councils must apply annually. The funding period is November 1, 2022-October 31, 2023. See B.

Federal Award Information.

Eligible Applicants The only eligible applicants are the independent, nonprofit 501(c)(3) state and jurisdictional humanities councils. See C. Eligibility Information.

Program Resource Page https://www.neh.gov/grants/fedstate/state-humanities-councils-general-operating-support-grants

Published February 3, 2022 https://www.neh.gov/about/state-humanities-councils https://www.neh.gov/about/state-humanities-councils https://www.neh.gov/about/state-humanities-councils https://www.neh.gov/grants/fedstate/state-humanities-councils-general-operating-support-grants https://www.neh.gov/grants/fedstate/state-humanities-councils-general-operating-support-grants

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts H. Other Information

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A. Program Description

1. Purpose The National Endowment for the Humanities (NEH) is an independent federal agency in the executive branch. As designated by Congress, NEH awards approximately 40 percent of its annual appropriation to humanities councils in the United States and its jurisdictions in the form of general operating support grants.

State and jurisdictional humanities councils leverage general operating support grants to deliver on NEH’s mission to advance knowledge and understanding of the humanities and to increase public awareness of, access to, and support for the humanities at the state and local level. State and jurisdictional humanities councils tailor their grantmaking and programs to the needs, resources, and interests of their state or jurisdiction, while also extending the reach of NEH-funded projects and further strengthening NEH’s connection to local communities throughout the U.S. and its jurisdictions.

See D6. Funding Restrictions for unallowable activities.

2. Background This program is authorized by 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for General Support Grants to State Humanities Councils (for grants issued on or after December 26, 2014).

According to the National Foundation on the Arts and the Humanities Act of 1965, “The term ‘humanities’ includes, but is not limited to, the study of the following: language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy; archaeology;

comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods; and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Learn more about NEH.

NEH Areas of Interest

A More Perfect Union: Exploring America's Story and Commemorating its 250th Anniversary The task of building a more perfect Union rooted in the ideal of human equality falls to every generation of Americans, ours no less than our predecessors. The basic goals of life, liberty, and the pursuit of happiness endure over time, even as the challenges change: from founding a nation out of colonies; to dismantling the institution of slavery; to prevailing through times of economic depression and war; to advancing civil rights for all; to strengthening our democratic institutions; to building a more inclusive and sustainable society.

NEH’s A More Perfect Union initiative encourages projects that explore, reflect on, and tell the stories of our quest for a more just, inclusive, and sustainable society throughout our history.

NEH especially welcomes projects that bring the perspective of the humanities to questions of racial justice, gender equality, the evolution of the American landscape, as well as America’s place in the world. Projects that strengthen Americans’ knowledge of our principles of https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956&num=0&saved=%7CKHRpdGxlOjIwIHNlY3Rpb246OTU2YSBlZGl0aW9uOnByZWxpbSk%3D%7C%7C%7C0%7Cfalse%7Cprelim https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-general-support-grants-state-humanities-councils-after-dec-2014 https://www.neh.gov/general-terms-and-conditions-general-support-grants-state-humanities-councils-after-dec-2014 https://www.neh.gov/about/history/national-foundation-arts-and-humanities-act-1965-pl-89-209 https://www.neh.gov/about https://www.neh.gov/250

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constitutional governance and democracy are strongly encouraged, as are projects that address the experiences of Native Americans and other under-represented communities. In addition, NEH welcomes projects that develop innovative approaches to sustaining the nation’s humanities infrastructure and preserving its historical record.

B. Federal Award Information

1. Type of Application and Award NEH seeks new and supplemental applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding Approximately $50,000,000 is expected to be available to fund 56 recipients. Awards will range from approximately $300,000 to approximately $3,000,000. NEH determines annual funding for each state and jurisdictional humanities council according to a legislatively mandated formula.

NEH will not determine the amount available until Congress enacts the final FY 2023 budget.

This notice is subject to the availability of appropriated funds, and is a contingency action taken to ensure that, should funds become available for this purpose, applications can be processed and funds awarded in a timely manner.

State and Jurisdictional Humanities Councils General Operating Support Grants have a period of performance of five years. The program supports activities in years one, two, and three, and closeout requirements in years four and five. State and jurisdictional humanities councils must apply annually to receive this funding. The funding period under this notice is November 1, 2022, to October 31, 2023. State and jurisdictional humanities councils are expected to obligate most of the funds awarded each year by the end of the annual funding period. Applicants will apply for a new award with a five-year period of performance in year three of their current award.

Successful applicants will be awarded outright funds, federal matching funds, or a combination of the two, depending on the availability of funds. When federal matching funds are offered, the recipient must raise cash contributions from nonfederal third parties and submit certification to NEH annually by September 15 before the funds are released (see the Matching Guidelines for General Support Grants to State Humanities Councils). Funds raised to satisfy a match count toward an institution’s required cost share for a project (see C2. Cost Sharing).

Funding beyond the first year is dependent on the availability of appropriated funds for State and Jurisdictional Humanities Councils General Operating Support Grants in subsequent fiscal years, satisfactory recipient performance, and a decision that continued funding is in the best interest of the Federal Government.

C. Eligibility Information

1. Eligible Applicants The only eligible applicants are the independent, nonprofit 501(c)(3) state and jurisdictional humanities councils.

https://www.neh.gov/grants/manage/matching-guidelines-general-support-grants-state-humanities-councils https://www.neh.gov/grants/manage/matching-guidelines-general-support-grants-state-humanities-councils https://www.neh.gov/about/state-humanities-councils https://www.neh.gov/about/state-humanities-councils

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Individuals and other organizations (including foreign and for-profit entities) are not eligible to apply.

Fiscal agents and fiscal sponsors are not eligible to receive NEH funding either as a recipient or subrecipient.

2. Cost Sharing This program requires a one-to-one cost share. Cost sharing or matching is the portion of the project costs not paid by NEH funds. By law, NEH cannot support more than 50 percent of the costs of a state or jurisdictional humanities council’s activity. All expenditures of NEH funds must be matched by cash, earned income, other federal grants, or in-kind contributions.

State and jurisdictional humanities councils are permitted to use federal funds (excluding CARES Act and American Rescue Plan funding awarded by NEH) to meet their cost share but are not permitted to use federal funds or in-kind contributions to match federal matching funds, if offered.

NEH views cost sharing as a means of ensuring that many individuals and organizations are meaningfully involved in a council’s work. It encourages state and jurisdictional humanities councils to meet their cost-sharing requirements from a wide range of contributions; it discourages councils from meeting the requirements by relying solely on contributions at the subrecipient level. See the Matching Guidelines for General Support Grants to State Humanities Councils.

The following policy applies only to the American Samoa, Commonwealth of the Northern Mariana Islands, Guam, and U.S. Virgin Islands humanities councils: In accordance with 48 U.S.C. 1469a(d), as amended, NEH waives the cost-sharing requirement for the first $200,000 in outright funds awarded each fiscal year under this notice. The remainder of the annual outright funding provided under the legislated formula continues to require dollar-for-dollar cost sharing, as does the entire federal matching funds offer.

Recipients are responsible for maintaining auditable records of the source and use of cost sharing contributions. See 2 CFR § 200.306.

3. Other Eligibility Information An applicant may not submit multiple applications under this notice.

If for any reason you submit an application more than once before the deadline (including submitting to the wrong funding opportunity or making corrections/updates), NEH will only accept your last validated submission, under the correct Grants.gov funding opportunity, prior to the deadline as the final application.

Two or more applications for federal funding and/or approved federal award budgets are not permitted to include overlapping project costs. However, applicants may seek funding from other NEH programs for complementary aspects of the same overall project.

NEH does not make awards to other federal entities or to applicants whose projects are so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities. This does not preclude applicants from using funds from, or sites and materials controlled by, other federal entities in their projects. Such resources may not be used as gifts to release NEH matching funds.

If you submit a late or incomplete application, your award may be delayed.

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Subrecipient Eligibility State and jurisdictional humanities councils are authorized to issue subawards to private nonprofit organizations; institutions of higher education; state, local, and federally recognized Indian tribal governments; groups of persons that form an association to carry out a project; and individuals.

Non-public organizations or groups that apply for funding must be constituted for nonprofit purposes, and donations to them must be deductible under the Internal Revenue Code (26 U.S.C. § 170(c)). It is not necessary that such organizations or groups be incorporated or have tax exempt status.

State and jurisdictional humanities councils may not issue subawards to foreign or for-profit entities or to fiscal agents applying on behalf of eligible or ineligible applicants.

Per 2 CFR § 25.300, recipients may only issue subawards using NEH funds (and funding from other federal agencies contributed as cost share) to organizations that have obtained and provided to the recipient a unique entity identifier. Subrecipients are not required to complete full registration with the System for Award Management (SAM) to obtain a unique entity identifier but are encouraged to do so.

Subrecipients of non-federally funded subawards are not required to have a unique entity identifier or register in SAM. Non-federally funded subawards for humanities programming may be used to satisfy required cost share/match if the subrecipient is eligible and all costs included in the subaward are allowable and allocable to the project.

State and jurisdictional humanities councils must verify the eligibility and monitor the performance of subrecipients consistent with 2 CFR § 200.332. Councils are responsible for improper payments to ineligible subrecipients.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. A multistep registration process is required to submit your application. See D3. Unique Entity Identifier and System for Award Management.

This funding opportunity is available in Grants.gov under number 20220502-SO. You can also find a link to the funding opportunity on the program resource page.

The application package for this funding opportunity can be found under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components into the Attachments Form.

Contact fedstate@neh.gov to request a paper copy of this notice.

If you are deaf or hard of hearing you can contact NEH via Federal Relay at 800-877-8399.

2. Content and Form of Application Submission In addition to the standard forms included in the Grants.gov application package, your application also consists of other required attachments outlined below. You will upload these components into the Attachments Form.

https://uscode.house.gov/view.xhtml?req=(title:26%20section:170%20edition:prelim) https://uscode.house.gov/view.xhtml?req=(title:26%20section:170%20edition:prelim) https://www.ecfr.gov/current/title-2/subtitle-A/chapter-I/part-25/subpart-C https://sam.gov/content/home https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR031321e29ac5bbd/section-200.332

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The Application Components Table below will help you prepare a complete application.

Applications missing any required documents or conditionally required documents from this list will be considered incomplete and may be rejected from further consideration.

Unless otherwise stipulated in specific instructions, attachments should conform to the following formatting requirements:

• paper size no larger than standard letter paper size (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font size no smaller than 11-point

• single-spacing

• recommended fonts: Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style is acceptable; citations are included in page counts

Application component Notes Naming convention SF-424 Application for Federal Assistance - Short Organizational

Required Grants.gov form

Supplementary Cover Sheet for NEH State Councils

Required Grants.gov form

SF-424A: Budget Information – Non- Construction Programs

Required Grants.gov form

Project/Performance Site(s) Location Form

Required Grants.gov form

Certification Regarding Lobbying

Required Grants.gov form

Standard Form-LLL, “Disclosure of Lobbying Activities”

Conditionally required Grants.gov form

Attachments Form Required Grants.gov form Attachment 1: Annual plan Required plan.pdf Attachment 2: Budget justification

Required justification.pdf

Attachment 3: Explanation of delinquent federal debt

Conditionally required delinquentdebt.pdf

SF-424 Application for Federal Assistance – Short Organizational This form includes basic information about the project, the project director, and the institution.

Items 1, 2, and 4 will be automatically filled in; item 3 should be left blank.

5. Applicant Information Provide your organization’s legal name, address, employer/taxpayer identification number (EIN/TIN), unique entity identifier (assigned by the System for Award Management), website address, and congressional district. For example, if your institution is located in the 5th congressional district of your state, put a “5.” If your institution does not have a congressional district (for example, it is in a state or U.S. jurisdiction that does not have districts, or is in a foreign country), put a “0” (zero).

Select the applicant type that best describes your organization from the drop-down menu.

https://www.house.gov/representatives/find-your-representative

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Institutions applying to federal programs are required to include a unique entity identifier. If you do not know your unique entity identifier, contact your grants administrator or chief financial officer.

6. Project Information

a. Name your project “State or Jurisdictional Humanities Program.”

b. Provide a brief (no more than one thousand characters) description of your project using the following structure: “With the General Operating Support Grant, [insert council name] brings the humanities to life through subawards and/or public programming in [insert state or jurisdiction]. The council tailors its subaward-making and public programs to the needs, resources, and interests of [insert state or jurisdiction]. In doing so, it delivers on its mission to [insert mission].”

c. The start date is November 1, 2022. The end date is October 31, 2023.

7. Project Director The project director, typically the board chair of the state or jurisdictional humanities council, is responsible for oversight of the programmatic aspects of the state or jurisdictional humanities council. Because the project director’s involvement in the proposed project is critical to its success, applicants must notify NEH immediately if the project director listed in the application changes.

If the project director is not an employee of the recipient organization, the recipient must have a formal written agreement with the project director that specifies an official relationship between the parties even if the relationship does not involve a salary or other form of remuneration.

8. Primary Contact/Grants Administrator The primary contact/grants administrator is typically the executive director of the state or jurisdictional humanities council.

Provide the name, title, and contact information for the official responsible for the administration of the award (e.g., negotiating the budget and ensuring compliance with the terms and conditions of the award).

As a matter of NEH policy, the project director named in item 7 may not be the same individual named as the primary contact/grants administrator named in item 8. The role of the project director must be distinguished from that of the institutional grants administrator, who functions as the representative of the recipient organization with authority to act on the organization’s behalf in matters related to the administration of the award. Financial reports and prior approval requests such as budget revisions, extensions of the period of performance, and changes in key personnel must be signed or countersigned by the institutional grants administrator. Similarly, official correspondence from NEH to a recipient (for example, an offer letter, award documents, an extension, a supplement, or amendment) is addressed to the institutional grants administrator and copied to the project director.

9. Authorized Representative Provide the name, title, and contact information for the authorized organization representative (AOR) who is submitting the application on behalf of the institution. This person, often called an “authorizing official,” is typically the president, vice president, executive director, provost, or chancellor. To become an AOR, the person must be designated by the institution’s E-Business Point of Contact. Consult the Grants.gov Online User Guide.

https://apply07.grants.gov/help/html/help/index.htm#t=GetStarted%2FGetStarted.htm

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Supplementary Cover Sheet for NEH State Councils

1. Project Director Select the project director’s major field of study from the drop-down menu.

2. Institutional Information Select the appropriate institution type from the drop-down menu.

3. Application Information For Type of Application, check “new” if the application requests a new five-year period of performance (“new” requests are submitted in year three of your current period of performance). Check “supplement” if the application requests year two or year three funding for your current NEH grant. If you are requesting a supplement, provide the current grant number.

In 2022, the only state and jurisdictional humanities councils that should apply for “new” awards are:

• Alabama

• Alaska

• Arkansas

• California

• Florida

• Indiana

• Kansas

• Louisiana

• Maryland

• Massachusetts

• Michigan

• Mississippi

• Missouri

• Montana

• Nevada

• New Jersey

• New Mexico

• New York

• North Dakota

• Northern Marianas Islands

• Oregon

• Puerto Rico

• South Dakota

• Tennessee

• Texas

• Utah

• Vermont

• West Virginia

• Wisconsin

Contact the Office of Federal/State Partnership if you are unsure which type of application to select.

For the project’s Primary Field Code, use the pull-down menu to indicate the fields of your project. You may select one, two, or three fields. If you select more than one, list the primary field first.

Project/Performance Site Location(s) Form Provide the primary location and any other locations where the project activity will occur during the period of performance. The primary location is the council’s headquarters.

You may include multiple performance sites. If you need to add more locations than the form allows, enter the information in a separate file and add it to the "Additional Locations" section.

Position your cursor over each field to view instructions.

Certification Regarding Lobbying (conditionally required) If you are requesting an award greater than $100,000, you must submit the Certification Regarding Lobbying. Once selected, this form will autofill based upon information provided on the SF-424 Application for Federal Assistance - Short Organizational.

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Standard Form-LLL, “Disclosure of Lobbying Activities” (conditionally required) If non-federal funds have been or will be used for lobbying, you must submit Standard Form- LLL, “Disclosure of Lobbying Activities.” See 2 CFR § 200.450.

SF-424A: Budget Information – Non-Construction Programs Complete Section B of the SF-424A for projected costs that will be incurred during the budget period (November 1, 2022–October 31, 2023).

Base your budget projection on your current General Operating Support award, plus an additional 3%. For example, if your current award was for $500,000, your projected budget should be for $515,000.

Required fields are indicated in yellow. Round to the nearest whole dollar amount in all dollar fields. The inclusion of a cost category on the 424A does not automatically indicate that an expense is allowable. See D6. Funding Restrictions to ensure that costs are not disallowed.

Indirect costs are not allowed on general operating support awards. Per 2 CFR 200 § 403(f), councils must ensure there are no overlapping costs between two or more applications or approved budgets for federal funding.

All costs, whether supported by NEH funds or required cost sharing contributions, must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. All costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

In addition to SF-424A Section B, you must also include a budget justification with your application. Attach the budget justification to the Attachments Form as Attachment 2.

Section B – Budget Categories The form includes four columns for different object class categories. Allocate costs across the following four functional activities:

1. Program services, council-conducted projects, and public meetings: Include costs incurred for council-conducted projects and public meetings, including related publicity and outreach.

2. Fundraising: Include direct costs associated with raising the required one-to-one cost share, such as development staff, campaigns, proposal costs, fundraising events, etc.

3. Subawards: Include the total amount allocated to subawards. This must include the NEH funds awarded to subrecipients and the council’s corresponding one-to-one cost share contribution. The council’s contribution may comprise non-NEH funded subawards as well as cost-share contribution generated at the subrecipient level, subject to the limitations in the terms and conditions.

4. General management: Include costs associated maintaining day-to-day operations.

General management costs cover all allowable expenditures for organizational administration. They include, but are not limited to, administrative costs for subaward programs—such as subrecipient monitoring, site visits, grant administration and reporting—and financial management. See General Management Costs for State Humanities Councils.

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Depending on its programs and activities, councils may not all allocate funds to every cost for each of the functional activities.

a. Personnel Enter the aggregate personnel costs for each activity. Break out personnel costs across activities as a percentage of employees’ time. Personnel costs should only reflect expenses incurred for this award during the budget period. You must claim salaries and wages in compliance with 2 CFR §§ 200.430 and .466.

Per 2 2 CFR 200 § 403(f), you must ensure there are no overlapping costs between two or more applications or approved budgets for federal funds.

If you charge 100% of an employee’s salary to your general operating support award, you cannot include their salary on another award from NEH or other federal agencies during the same budget period. For example:

• Executive Director: 15% program services, 25% fundraising, 40% general management.

(20% could be charged to another federal award.)

• Program Officer: 65% program services, 10% general management. (25% could be charged to another federal award.)

• Development Coordinator: 80% fundraising, 20% general management. (This individual is dedicated solely to the SO award and their time cannot be charged to other awards.)

b. Fringe benefits Enter the aggregate fringe benefits for the corresponding personnel costs charged to each activity from A. Personnel. Per 2 CFR § 200.431, fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

c. Travel Enter total travel costs by activity. Include travel expenses (e.g., airfare, mileage, lodging, parking, per diem, etc.) for each person and trip associated with meetings and other proposed trainings or workshops.

You must use the lowest available commercial fares for coach or equivalent accommodations.

Arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason.

Travel costs must comply with 2 CFR § 200.475 and foreign travel must comply with General Terms and Conditions for General Support Grants to State Humanities Councils (for grant issued on or after December 26, 2014). NEH uses the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable.

d. Equipment Enter the aggregate equipment costs by activity. Equipment is defined as nonexpendable personal property costing $5,000 or more per item and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§ 200.313 and .439.

e. Supplies Enter the aggregate supplies costs by activity. Supplies are tangible personal property costing the lesser of the capitalization level established by the applicant or $5,000 per item, regardless of the length of its useful life. See 2 CFR §§ 200.314 and .453.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1430 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1466 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1431 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1475 https://www.neh.gov/general-terms-and-conditions-general-support-grants-state-humanities-councils-after-dec-2014 https://www.neh.gov/general-terms-and-conditions-general-support-grants-state-humanities-councils-after-dec-2014 https://www.neh.gov/general-terms-and-conditions-general-support-grants-state-humanities-councils-after-dec-2014 https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1313 https://www.ecfr.gov/cgi-bin/text-idx?SID=5fbdd231f8b8033a7620f7101a79f2d7&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1439 https://www.ecfr.gov/cgi-bin/text-idx?SID=69589b313a9c3cdeb5db82386820796f&mc=true&node=se2.1.200_1314&rgn=div8 https://www.ecfr.gov/cgi-bin/text-idx?SID=eefa8a82f165dbb9f6351146c9e5f1e3&mc=true&node=se2.1.200_1453&rgn=div8

20220502-SO 10

f. Contractual For columns 1, 2, and 4: enter the aggregate cost of contracts by activity.

For column 3: enter the anticipated cost of subawards. Include total costs (subawards plus any eligible council-required cost-share contributions generated at the subrecipient level) of both NEH-funded and non-NEH funded subawards to eligible entities for humanities programming.

Include only subawards that will be issued during this budget period, regardless of their period of performance.

See 2 CFR §§ 200.330 and .331 for information on distinguishing between subawards and contracts.

g. Construction Leave this line blank. Per the General Terms and Conditions for General Support Grants to State Humanities Councils (for grants issued on or after December 26, 2014), NEH funds may not be used for any costs related to the purchase of land or facilities by a council or for the construction, renovation, or alteration of council-owned facilities.

h. Other Enter the aggregate cost of items not previously listed under other budget categories by activity.

This might include mailing, space or equipment rental, association dues, subscriptions, etc.

“Miscellaneous” and “contingency” are not acceptable budget categories. See 2 CFR § 200.454.

Per 2 CFR § 200.432, allowable conference costs may include speakers’ fees, costs of meals and refreshments, and other incidental items. Conference hosts must exercise discretion and judgment to ensure that costs are appropriate, necessary, and managed in a manner that minimizes costs to the award.

Food and/or meals are only allowable when vendors are unavailable during the scheduled program. Federal funds for meals/food/refreshments at receptions or “networking” events are not permitted. If complimentary meals or refreshments are provided during meetings, conferences, training, or other events while on NEH-supported travel, you must reduce the per diem charged to award accordingly. Per 2 CFR § 200.423, alcoholic beverages are unallowable.

i. Total Direct Charges (sum of 6a-6h) The form will calculate total direct costs.

j. Indirect Charges Leave this line blank. Because general operating support awards directly fund a variety of costs, applicants may not apply an indirect cost rate or claim indirect costs. Indirect costs (sometimes referred to as Facilities and Administration or “F&A”) are costs that are incurred for common or joint objectives and therefore cannot be connected to a specific project or activity. Common indirect costs include the depreciation on buildings, equipment and capital improvement, operations and maintenance expenses, salaries of executive officers, and accounting, and legal services.

Councils should charge general management costs such as office rent, maintenance, telephone, and utilities to the general operating support awards as direct costs. See H. Other.

k. Totals The form will calculate total costs.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.330 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.331 https://www.neh.gov/general-terms-and-conditions-general-support-grants-state-humanities-councils-after-dec-2014 https://www.neh.gov/general-terms-and-conditions-general-support-grants-state-humanities-councils-after-dec-2014 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRed1f39f9b3d4e72/section-200.454 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1432 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1423

20220502-SO 11

Total costs (shown in row K, column 5) must equal the amount of NEH funding plus the required one-to-one match (e.g. if your anticipated award is $515,000, total costs in K5 must be equal or greater than $1,030,000), subject to the terms and conditions of your award.

7. Program Income Enter anticipated program income for each activity. Per 2 CFR § 200.1, program income is the gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the federal award during the period of performance except as provided in 2 CFR § 200.307(f).

Program income includes, but is not limited to, fees for services performed and from the sale of items produced under an award; usage or rental fees for equipment or property acquired under an award; admission fees; broadcast or distribution rights; and license fees and royalties on patents and copyrights. Program income does not include rebates, credits, discounts, or interest earned on any of the listed income sources. Program income does not include cash generated as part of a fundraising campaign.

All program income generated as a result of awarded funds must be used for approved project-related activities. The program income alternatives applied to this program are addition and cost sharing or matching. See 2 CFR § 200.307.

Per 2 CFR § 200.305(5), to the extent that it is available, program income generated under the award must be disbursed prior to requesting federal funds.

Budget Justification You must provide a budget justification to support your application. Specifically describe how each item supports the proposed objectives, itemize costs and detail how they you calculated them, and provide supporting documentation. Organize your budget justification using the section headings on the SF-424A. Attach the budget justification to the attachment form as Attachment 2.

Cost Summary State top-line category allocations:

1.) NEH total dollar amount budgeted 2.) Required one-to-one cost share total amount budgeted

Personnel Detail the salary and wages paid to personnel. Provide their names, position titles, annual salary or hourly wage, and percent full time equivalent (or total number of hours) charged to each functional activity and describe their roles in and suitability to the project.

Fringe benefits Identify the fringe benefit rate and explain the base for the calculation for each person.

Travel For each trip, provide the name of the traveler (if known), explain the purpose of the trip, and specify the points of origin and destination. Break out the costs of transportation, lodging, per diem, and any other expenses associated with the travel. Explain how you arrived at these dollar amounts.

https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=90a31c221824a23645d30947d6c066cc&mc=true&n=pt2.1.200&r=PART&ty=HTML#se2.1.200_1307 https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=90a31c221824a23645d30947d6c066cc&mc=true&n=pt2.1.200&r=PART&ty=HTML#se2.1.200_1307 https://www.ecfr.gov/cgi-bin/text-idx?SID=2262ad9c20e9d3a49f2c569c773c8aa1&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1307 https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=&SID=90a31c221824a23645d30947d6c066cc&mc=true&n=pt2.1.200&r=PART&ty=HTML#se2.1.200_1305

20220502-SO 12

For local travel, outline the mileage rate, number of miles, reason for travel, and staff member/consumers completing the travel. For long-distance travel, calculate per diem amounts for meals and lodging consistent with written institutional policy. You must use the lowest available commercial fares for coach or equivalent accommodations. Arrangements made on a non-refundable basis are at the risk of the recipient if the services must be cancelled for any reason.

If you anticipate travel in the coming budget period present this information in a table as shown below. You may provide reasonable estimates for airfare and lodging based on previous rates and comparison of current prices. NEH uses the General Services Administration's published per diem rates to assess if proposed travel costs are reasonable. If plans for specific trips have not been made, provide the total anticipated expenses for airfare, lodging, and per diem.

Equipment Detail the number and unit cost for each item and explain how you arrived at the dollar amounts. Provide vendor quotes or price lists.

Supplies Indicate general categories (e.g., personal computers, digital cameras, archival supplies).

Provide a total for each category. Itemize categories totaling $1,000 or more and provide vendor quotes or price lists.

Contractual For columns 1, 2, and 4: list the costs of project activities to be undertaken by third parties.

Identify each third party by name, describe their role in the project, the activities they will carry https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.gsa.gov/travel/plan-book/per-diem-rates

20220502-SO 13

out, and the associated cost. Itemize associated costs using the same categories as the SF-424A for each third party and provide relevant supporting documents.

For column 3: summarize anticipated subawards to eligible entities for humanities programming. Include only subawards you will issue during the budget period, regardless of the subaward period of performance. Indicate the portion of the total subawarded with NEH funds and specify the anticipated amount of cost share provided by subrecipients that will be used to meet the required one-to-one cost share for your SO award. All costs, including cost share, must be allowable and allocable to the subaward.

Other Itemize, describe, and justify any other direct costs not previously listed under other budget categories by functional activities. Include supporting documentation. “Miscellaneous” and “contingency” are not acceptable budget categories.

Indirect Charges Indirect costs are not allowable.

Program Income If applicable, summarize program income-generating activities.

Attachments Form This form can accommodate up to fifteen attachments. Consult the Application Components Table to name and sequence your attachments in the proper order so that NEH can easily identify them.

Attachments must be in Portable Document Format (.pdf). Reformat all non-PDF files (i.e., Word, Excel, images, etc.) as PDFs. If an attachment contains multiple documents, merge them into a single file. Do not attach portfolios containing multiple PDFs. NEH cannot accept security-enhanced PDFs (e.g., password-protection, encryption, digital signatures, etc.). Flatten these files before uploading to Grants.gov.

Visit the Grants.gov Adobe Software Compatibility page to verify the compatibility of your current software or to download the appropriate version. If you have a problem installing Adobe Reader, contact your system administrator.

Limit file names to 50 or fewer characters. Do not attach any documents with the same name.

Each attachment should have a unique name. Use only the following UTF-8 characters when naming your attachments: A-Z, a-z, 0-9, underscore, hyphen, space, period, parenthesis, curly braces, square brackets, ampersand, tilde, exclamation point, comma, semicolon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, and equal sign. If you do not follow these naming conventions, your application may be rejected.

Grants.gov may accept and validate your submission even if required components are missing or are improperly formatted. This may result in NEH rejecting your application as incomplete or nonresponsive. It is your responsibility to ensure that all required components are properly formatted, attached, and submitted.

Occasionally, converting a document to PDF may alter its length. It is your responsibility to ensure that all attachments are within the stated page limits.

https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

20220502-SO 14

Attachment 1: Annual plan (required) The annual plan presents a concise summary of the council’s plan for the corresponding funding period (November 1, 2022–October 31, 2023). It will be reviewed along with the application.

In no more than 1,000 words, provide the following for the upcoming funding period (November 1, 2022–October 31, 2023):

1. Overall goals for council-conducted programs and council subaward-making (general goals)

2. Anticipated outcomes, aligned to goals

3. Anticipated audiences served and plans to reach new and/or underserved audiences

4. Process for determining board composition and for soliciting nominations for board members

5. Plans for meeting cost-sharing requirements, including subaward cost-sharing plans to raise outside funds, and a list of which staff members/human resources are involved in the council’s fundraising effort

6. Goals, anticipated challenges and/or changes in the council’s organization, operations, and/or governance, as well as plans to manage change and mitigate risk

Additionally, and excluded from the word count, provide the following information based on your board at the time of completing this annual plan (see 20 U.S. Code § 956(f)(2)(B)(i) for gubernatorial appointment and board composition requirements):

1. Number of board members as per bylaws (including gubernatorial appointees)/number of gubernatorial appointees as per bylaws

2. Current number of board members/current number of gubernatorial appointees

3. Number of members on which you base the number of gubernatorial appointees

4. For board members, length of regular appointment term (in years)

5. For board members, renewable term (yes/no)

6. For board members, maximum years of continuous service

7. For gubernatorial appointees, length of term (in years)

8. For gubernatorial appointees, renewable term (yes/no)

9. For gubernatorial appointees, maximum years of continuous service

10. For gubernatorial appointees, co-extensive with governor’s term (yes/no)

11. For board chairs, length of term (in years)

12. For board chairs, renewable term (yes/no)

13. For board chairs, maximum years of continuous service

Name the file plan.pdf.

Attachment 2: Budget justification Refer to previous instructions for preparing your budget justification. Name the file justification.pdf.

Attachment 3: Explanation of delinquent federal debt (conditionally required) If your organization is delinquent in the repayment of any federal debt, provide explanatory information. Provide evidence that you have entered into a repayment agreement with the Internal Revenue Service, and that you are current on all payments due. Examples of relevant debt include delinquent payroll or other taxes, audit disallowances, and benefit overpayments.

See OMB Circular A-129.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.law.cornell.edu%2Fuscode%2Ftext%2F20%2F956&data=04%7C01%7Cequaglieri%40neh.gov%7Ca8e43a3886ae4f08d74908d9e0454a3c%7C93b06459c77d44b6af7fe813cddcdcc3%7C0%7C0%7C637787410478581828%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=WhuvO6pWNCuiWEaIccIfA%2BnR2vCKZU9hGhSeZQiIQLc%3D&reserved=0 https://www.whitehouse.gov/sites/whitehouse.gov/files/omb/circulars/A129/a-129.pdf

20220502-SO 15

Name the file delinquentdebt.pdf.

3. Unique Entity Identifier and System for Award Management Before submitting its application, your organization must register with the System for Award Management (SAM) and Grants.gov. Learn more about this multistep process.

As of April 4, 2022, a D-U-N-S® numbers will be phased out in and replaced by a new Unique Entity Identifier issued by SAM. Learn more about the transition from D-U-N-S® to UEI.

Check your registrations well in advance of the deadline to ensure that they are accurate, current, and active. If your SAM registration is not active and current at the time of Grants.gov submission, your application will be rejected.

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