State Fair Grandstand Seating Chart.pdf

This is a State Fair Grandstand Seating Chart document supporting a Request for Proposal issued by the South Dakota Department of Agriculture and Natural Resources, State Fair Park Division, to procure comprehensive electronic ticketing company services for the South Dakota State Fair and non-fair time events. The RFP seeks an experienced vendor to provide online and box office ticket sales for grandstand events, gate admission, camping and trailer parking, and horse stall reservations; statistical reporting on sales and demographics; barcode and credential printing systems; ticket scanning technology; eight gate admission houses with sales equipment and scanners; seven point-of-sale kiosks; and onsite technical support during the fair with customer support capabilities. Proposals must be submitted in original form plus two identical copies and one electronic copy on a USB drive in Microsoft Word or PDF format by 5:00 PM Central Time on May 4, 2026. Interested parties may submit inquiries for clarification to Bella Philips at bella.philips@state.sd.us by April 13, 2026, with responses to be posted by April 20, 2026. The contract award is anticipated by May 25, 2026, with a five-year term beginning June 1, 2026, and ending September 30, 2031, covering the annual State Fair operation from late August through early September for the years 2027 through 2031.

The RFP does not specify a budget range or award value, indicating that pricing will be evaluated competitively among qualified proposers. All cost proposals must be comprehensive, encompassing all expenses related to service provision including travel, equipment, and technical support, with no separate reimbursement for expenses. The RFP contains no set-aside designations or restrictions limiting the types of organizations that can respond. No incumbent vendor or existing technology infrastructure is identified. Standard South Dakota state contract requirements apply, including commercial general liability insurance of at least $1,000,000, workers' compensation insurance, and professional liability insurance where applicable. Contractors with five or more employees on contracts exceeding $100,000 must certify compliance with Executive Order 2020-01 regarding Israel boycott restrictions and SDCL Chapter 5-18A regarding foreign entity ownership restrictions. The State reserves the right to negotiate terms with the highest-ranked proposer and, if negotiations fail, to proceed with subsequent ranked proposers.