Standard_Preapproved_Housing_Design_Plan_Program.pdf

REQUEST FOR PROPOSAL

CITY OF KINGMAN

Development Services

2026-RFP-010

STANDARD PREAPPROVED HOUSING DESIGN PLAN

PROGRAM

ISSUE DATE: July 22, 2026

PROPOSAL DUE DATE: August 24, 2026, 2:30 pm (Arizona Time)

CONTACT PERSON:

Sean Osterman, Development Services Manager

(928) 753-8130 scosterman@cityofkingman.gov

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofkingman https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request for Proposal #2026-RFP-010, Standard Preapproved Housing Design Plan Program 2

PLEASE NOTE: Bidder is responsible for obtaining any addenda and acknowledging it through the procurement portal.

CITY OF KINGMAN

I. INTRODUCTION

II. SCOPE OF WORK

III. PROPOSAL INSTRUCTIONS AND REQUIREMENTS

IV. INSURANCE REQUIREMENTS

V. PRICING PROPOSAL

VI. PROPOSAL EVALUATION PROCESS AND CONTRACT AWARD

VII. EVALUATION CRITERIA

VIII. PREFERENCE IN PURCHASING

IX. VENDOR QUESTIONNAIRE

Request for Proposal #2026-RFP-010, Standard Preapproved Housing Design Plan Program 4

1. INTRODUCTION

1.1. General Information

The City of Kingman, Arizona (the "City") is issuing this Request for Proposals (RFP) to solicit qualified architectural firms to develop standard preapproved housing design plans (the "Plans") in compliance with

Arizona Senate Bill 1529, codified at A.R.S. § 9-461.20 (Chapter 259, 57th Legislature, 1st Regular

Session).

SB 1529 requires all Arizona municipalities to establish permit-ready housing design plans across four plan classes and make them publicly available to reduce barriers to housing construction, accelerate permitting timelines, and expand housing supply statewide. The City is responsible for administering the program; this

RFP is solely for the professional architectural services needed to develop the required plan sets.

The City must comply with the following statutory deadlines under A.R.S. § 9-461.20:

• Class 1 (Single-Family Residential) — minimum three (3) plan sets for single-family homes ranging from 860 sq. ft. (City’s local minimum) to 2,000 sq. ft., each with three elevation options

— required by July 1, 2026

• Class 2 (Duplex) — minimum three (3) plan sets for duplex homes ranging from 400 to 1,000 sq.

ft. per unit, each with three elevation options, in areas where duplexes are permitted — required by

July 1, 2027

• Class 3 (Triplex) — minimum three (3) plan sets for triplex homes ranging from 400 to 1,000 sq.

ft. per unit, each with three elevation options, in areas where triplexes are permitted in Single

Family Zoned properties— required by July 1, 2027

• Class 4 (ADU) — minimum three (3) plan sets at exactly 200, 600, and 1,000 sq. ft., each with three elevation options, in areas where ADUs are permitted — required by July 1, 2026

The City seeks a qualified Consultant to develop all required plan sets and supporting plan documentation.

Program administration, website management, and public intake functions are the City’s responsibility and are not part of this scope.

The City provides a full range of services including public safety, highways and streets, economic development, parks, golf, pools, recreation, water, wastewater, solid waste, airport, development services, and other administrative/support services. The City serves as the Mohave County, Arizona seat and has a population of more than 35,000. It employs 400+ full-time employees who provide services for 31 divisions. More detailed information on the City and its finances can be found in the City's Annual

Comprehensive Financial Report on the City's website at www.cityofkingman.gov.

1.2. Submittal Location and Details

Proposals must be submitted electronically through the City's procurement portal at https://procurement.opengov.com/portal/cityofkingman by no later than 2:30 pm, Arizona time, on

Monday, August 24, 2026. Any proposal received after the submission deadline will not be accepted.

http://www.cityofkingman.gov/ https://procurement.opengov.com/portal/cityofkingman

Request for Proposal #2026-RFP-010, Standard Preapproved Housing Design Plan Program 5

The City anticipates selecting and notifying the selected Proposer by June 18, 2026 and requesting the award of the contract at the City Council Meeting on July 7, 2026 . There is not an expressed or implied obligation for the City of Kingman to reimburse responding Proposers for any expenses incurred in preparing proposals in response to this request.

Mailed, faxed, hand-delivered, and e-mailed responses will not be accepted. Mailed responses will be disposed of, unopened, and will not be returned to the Proposer.

During the evaluation process, the City of Kingman reserves the right, where it may serve in the City’s best interest, to request additional information or clarification from Proposers. At the discretion of the City of

Kingman, a selection of firms submitting proposals may be requested to attend interviews as part of the evaluation process.

The City of Kingman reserves the right to retain all proposals submitted and to use any ideas in a proposal, regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the proposer of the conditions contained herein.

The objective of requesting proposals is for the City to contract with the firm offering the highest quality of service at the best value possible.

1.3. RFP Schedule

The City anticipates the following general timeline of key events during the proposal evaluations and contract award period:

Issue RFP: July 22, 2026

Pre-Proposal Meeting (Non-Mandatory): August 3, 2026, 1:00pm

Development Service Conference Room

Questions from Proposers Due: August 10, 2026, 12:00pm

Last Day for an Addenda: August 11, 2026

Proposal Due Date: August 24, 2026, 2:30pm

Evaluate Proposals: August 25, 2026

Development Services Conference Room

Notice of Intent to Award: August 25, 2026

Council Contract Award (Non-Mandatory): September 15, 2026

310 N. 4th St.

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1.4. Terms of Engagement

The term of this contract will be one (1) year from the contract execution date, with monthly contract terms thereafter, and no requirement to renew for additional annual terms. The maximum overall contract term, including any optional renewals, cannot exceed five (5) years.

1.5. Questions

Questions regarding this solicitation must be submitted online through the OpenGov portal. Questions must be received by no later than the date and time specified in the timeline included in this RFP (Questions Due

From Proposers).

2. SCOPE OF WORK

2.1. Class 1 — Single-Family Residential Plan Sets

Develop a minimum of three (3) complete, permit-ready plan sets for single-family residential construction.

Each plan set shall:

• Range in size from 860 sq. ft. (City’s local minimum) to 2,000 sq. ft., with three plan sets spanning that range

• Include a minimum of three (3) distinct exterior elevation options (minimum 9 elevation drawings total for this class)

• Be stamped and signed by an Arizona-licensed architect or engineer

• Comply any statute of the State of Arizona or any code or ordinance adopted by the City of

Kingman. These include but are not limited to the Kingman Code, the Kingman Zoning Ordinance, the adopted Fire Codes, adopted Building Codes, adopted Housing Codes, and similar codes or any provision of any state statute or code or ordinance adopted by the City of Kingman.

• Include all structural, architectural, mechanical, electrical, and plumbing (MEP) drawings required for a complete building permit submittal

• Be delivered in digital PDF, editable format, and print-ready format

2.2. Class 2 — Duplex Plan Sets

Develop a minimum of three (3) complete, permit-ready plan sets for duplex construction. Each plan set shall:

• Cover units ranging from 400 to 1,000 sq. ft. per duplex unit in areas zoned single-family residential that permit duplexes

• Include a minimum of three (3) distinct exterior elevation options (minimum 9 elevation drawings total for this class)

• Be stamped and signed by an Arizona-licensed architect or engineer

• Comply any statute of the State of Arizona or any code or ordinance adopted by the City of

Kingman. These include but are not limited to the Kingman Code, the Kingman Zoning Ordinance, the adopted Fire Codes, adopted Building Codes, adopted Housing Codes, and similar codes or any provision of any state statute or code or ordinance adopted by the City of Kingman.

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• Include all structural, architectural, and MEP drawings required for a complete building permit submittal

• Be delivered in digital PDF, editable format, and print-ready format

2.3. Class 4 — ADU Plan Sets

Develop a minimum of three (3) complete, permit-ready plan sets for accessory dwelling units at the following fixed statutory sizes:

• Plan Set 1: exactly 200 sq. ft.

• Plan Set 2: exactly 600 sq. ft.

• Plan Set 3: exactly 1,000 sq. ft.

Each ADU plan set shall also:

• Include a minimum of three (3) distinct exterior elevation options (minimum 9 elevation drawings total for this class)

• Be stamped and signed by an Arizona-licensed architect or engineer

• Comply any statute of the State of Arizona or any code or ordinance adopted by the City of

Kingman. These include but are not limited to the Kingman Code, the Kingman Zoning Ordinance, the adopted Fire Codes, adopted Building Codes, adopted Housing Codes, and similar codes or any provision of any state statute or code or ordinance adopted by the City of Kingman.

• Include all structural, architectural, and MEP drawings required for a complete building permit submittal

• Be delivered in digital PDF, editable format, and print-ready format

3. PROPOSAL INSTRUCTIONS AND REQUIREMENTS

3.1. Proposal Format

The City will follow the evaluation process and selection criteria described in this RFP. In order to provide each Proposer with an equal opportunity for consideration, adherence to a standardized proposal format is required. The format of each proposal must contain the following elements organized into separate chapters and sections, in an order determined by the Proposer:

A. Cover letter;

B. Sample contract with terms and conditions;

C. Detailed response to all requirements;

D. Description of the experience and knowledge base of the proposer;

E. Proposer Signature Page;

F. Proposer Guarantees and Warranties;

G. References (a minimum of three (3) must be provided);

H. New Vendor Application;

I. IRS W-9 Form; and

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J. Optional - Vendor EFT Form

All requested items must be included with the proposal or it will be considered non-responsive and will be rejected. The City is not responsible for failure to locate, consider and evaluate qualification factors presented outside of this format.

Each Proposer must demonstrate a clear understanding of the work to be performed and must provide detailed specific qualifications and prior working experience.

Unsigned proposals will be considered non-responsive and will be rejected. Proposals must be signed by a duly authorized representative of the Proposer. If a Proposal is signed by an agent of the Proposer, a Power of Attorney showing the authority of the agent to sign must be submitted with the proposal or the proposal will be rejected.

The City will not be liable for any cost incurred by Proposers in preparing and submitting proposals.

Proposers may not collect proposal preparation charges from the City as a result of cancellation of this RFP.

In the case of error in the extension of prices in the proposal, the unit price will govern. No proposal shall be altered, amended or withdrawn after the specified RFP closing date and time.

It is the responsibility of the Proposer to examine the entire request for proposal package and seek clarification for any item, service or requirement that may not be clear.

It is the responsibility of the Proposer to check the proposal for accuracy before submitting a proposal.

3.2. Minimum Qualifications

Firms shall possess the qualifications and Arizona licenses as required by law, in addition to having extensive knowledge, expertise, and a minimum of 3 years of experience.

3.3. Periods of Time

Periods of time, stated as a number of days, shall be calendar days unless otherwise specified.

3.4. Proposal Withdrawal

Any proposal may be withdrawn at any time prior to the specified date and time for RFP closing. The City will not accept late proposals, late requests for modifications, or late withdrawals. All proposals shall be irrevocable for one hundred twenty (120) calendar days from the day of RFP closing.

Delays in submitting your proposal will not be considered excusable to the time requirements contained within this RFP.

3.5. Subcontractors

Proposer must include in their submittal a list of any subcontractors that will be utilized in the performance of the work awarded under this procurement. Proposer must describe the subcontractors qualifications in detail in their response.

3.6. Addenda

All addenda shall be issued no later than five (5) business days prior to the RFP closing date.

It is the responsibility of the Proposer to ensure that they have received all Addendums. Solicitation

Addenda will be posted to the RFP on the City's OpenGov procurement portal where the RFP is posted.

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Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

3.7. Copies

Proposer may obtain copies of current or past procurement documents through the OpenGov procurement portal. If a document is not available through the procurement portal, Proposers may request copies through the City Clerk's office. The charge per copy is payable in advance. Please contact the City Clerk’s Office for a current per copy cost.

3.8. Late Delivery of Proposal

Late proposals will not be considered under any circumstances. Delays in submitting your proposal will not be considered excusable to the time requirements contained within this request for proposal.

3.9. Extension of Time

Prior to proposal opening, the City shall have the authority to extend the deadline for the submittal of proposals when unforeseen circumstances arise. If this occurs, the City will post an addenda at a minimum of five (5) business days prior to the proposal’s original opening date.

3.10. Collusion

Upon evidence that collusion exists among Proposers, none of the proposals of participants in such collusion will be considered. All involved proposals shall be rejected. Proposals in which prices are unbalanced may be rejected. The Proposer will be required to complete, notarize and submit a "No-

Collusion Affidavit" upon request by the City. Failure of the Proposer to submit a properly executed affidavit upon request by the City shall be grounds for rejection of the proposal.

3.11. Conflicts of Interest

A. Notify. Prior to taking an action in connection with a City contract, every employee shall, in writing, notify the employee's supervisor, the City Attorney, and Purchasing Officer of any actual or potential conflict of interest of such employee. City employees shall comply with A.R.S. Title 38 regarding conflicts of interest in the purchasing of and contracting for goods, services, and construction for the City.

B. Review potential conflict of interest. Upon receiving notice of an actual or potential conflict of the interest, the City Attorney or designated representative shall review the purchasing procedures for compliance with applicable laws and regulations.

C. Determination of conflict of interest. If the City Attorney determines that an employee has an actual or potential conflict of interest in connection with a purchase, no contract shall be awarded without City

Council review and approval.

3.12. Rejection of Proposals

The City reserves the right to waive technical defects, discrepancies and minor irregularities in a proposal.

The City reserves the right to re-seal any proposal that was opened prematurely; the City has determined this event as a minor irregularity. The Deputy City Manager/Finance Director shall be notified and shall log the event and place it in the procurement file.

The City reserves the right to award any alternatives set forth in the RFP documents at its sole discretion.

Proposals may be rejected if there are any alterations to the required forms, additions not called for, Request for Proposal #2026-RFP-010, Standard Preapproved Housing Design Plan Program 10 conditional proposals, incomplete proposals, or irregularities of any kind. The City reserves the right to reject any proposal not in compliance with the RFP documents, or prescribed public proposal procedures and requirements. Written notice of rejection of all proposals shall be sent to all Proposers. ALL

UNSIGNED PROPOSALS SHALL BE REJECTED.

3.13. Rejection of All Proposals and Cancellation of Award

The City reserves the right to reject all proposals or to cancel award of the contract at any time prior to the execution of the contract by both parties if rejection of all proposals or cancellation of the award is deemed to be in the City's best interest. In no event shall the City have any liability for the cancellation of award.

3.14. Reissuance of RFP

The City reserves the right to re-issue a subsequent procurement for this service at any time if deemed to be in the best interest of the City.

3.15. Protest of Award

A protest of award must be physically delivered to the Purchasing Officer within seven (7) business days of the notice of award date. Our office is open Monday through Thursday from 7:00 am to 6:00pm (closed on holidays). Packages containing protests shall be marked as follows:

RFP Award Protest, RFP - 2026-RFP-010

City of Kingman

Attn: Tina Moline

310 N. 4th Street

Kingman, AZ 86401

3.16. Vendor Registration

Prior to the execution of a Contract, the successful Proposer must properly fill out and complete a City

Vendor Application and IRS W-9 Form, and include the documents with the proposal.

3.17. Licenses

Proposer will maintain, in current status, all Federal, State, and local licenses and permits required for the operation of the business.

Pursuant to the Kingman Municipal Code, Chapter 8, Article 1.5, Business Licenses, Vendors conducting business within the City of Kingman with a permanent or temporary physical business location within the city limits must apply for a business license and pay the applicable license fee, unless exempted under section 8-13. The full municipal code can be found on the City's website or at the following link:

https://www.codepublishing.com/AZ/Kingman/.

https://www.codepublishing.com/AZ/Kingman/

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For details regarding how to submit an application, pay the license fee, etc., please visit our website at:

https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses.

3.18. Disputes

In the event any doubt or differences of opinions exists as to the items or service to be furnished hereunder, or from evaluation and/or testing of substitutes, or the interpretation of the provisions of this procurement, the decision of the City of Kingman shall be final and binding upon all parties.

3.19. Confidentiality

A. All documents, reports, proposals, submittals, responses, or other materials submitted to the City by

Proposers shall become the sole and exclusive property of the City and become a public record.

B. Proposals shall be opened publicly at the time and place designated in the RFP. The name of each

Proposer and such other relevant information as is specified by rule shall be publicly read and recorded.

The proposals shall be open for public inspection after contract award.

C. To the extent the Proposer designates, trade secrets or other proprietary data contained in the proposal documents shall remain confidential. The City of Kingman is subject to the Arizona Revised Statutes, Title

39, Chapter 1, relating to public records.

3.20. Transaction Privilege Tax (TPT)

The City is not exempt from Transaction Privilege Tax (TPT); Proposer must include tax in the pricing proposal, when applicable.

4. INSURANCE REQUIREMENTS

4.1. Required Insurance Policies

All insurance, with the exception of Workers Compensation and Professional Liability, must name the City as additional insured before a final contract can be executed. The City reserves the right to request a copy of the full policy for review. A copy of additional insured endorsement will be required prior to contract execution. Insurance must be be primary and include a waiver of subrogation. Proposer agrees to obtain and maintain the following insurance coverage from insurers licensed to do business in the state of Arizona that have an "A.M. Best" rating of not less than "A-VII" with the following minimum insurance required:

4.2. Commercial General Liability

Policy must include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability with coverage limits of not less than:

A. Each Occurrence: $1,000,000

B. General Aggregate: $2,000,000

4.3. Commerical Automobile Liability

$1,000,000 Commercial Auto (can be waived, depending on circumstances)

4.4. Worker's Compensation

Per Occurrence: statutory requirement https://www.cityofkingman.gov/government/departments/city-clerk/business-licenses

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4.5. Other and Professional Liability

$1,000,000 - Applicable to design services (architects or engineers).

Pollution, where necessary.

Builders Risk (for new construction). Bid bonds may be required and if awarded, payment and performance bonds. All bonds must be verified before work can begin.

4.6. Minimum Limits

The City in no way warrants that the minimum limits contained herein are sufficient to protect the firm from liabilities that might arise out of the performance of work under this contract/agreement. The firm is free to purchase such additional insurance as may be determined necessary.

5. PRICING PROPOSAL

CLASS 1 PRICING

Single-Family Residential Plans

Line Item Description Quantity Unit of

Measure Unit Cost Total

Class 1 Plan

Set 1 860 sq. ft. (City minimum)— Cover

Sheet, full architectural & structural drawings

1 1

Class 1 Plan

Set 1

Elevation A

Elevation Option A 1 1

Class 1 Plan

Set 1

Elevation B

Elevation Option B 1 1

Class 1 Plan

Set 1

Elevation C

Elevation Option C 1 1

Class 1 Plan

Set 1 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

Class 1 Plan

Set 2 Mid-range size (_____ sq. ft.) — Cover

Sheet, full architectural & structural drawings

1 1

Class 1 Plan

Set 2

Elevation A

Elevation Option A 1 1

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Line Item Description Quantity Unit of

Measure Unit Cost Total

Class 1 Plan

Set 2

Elevation B

Elevation Option B 1 1

Class 1 Plan

Set 2

Elevation C

Elevation Option C 1 1

Class 1 Plan

Set 2 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

Class 1 Plan

Set 3 2,000 sq. ft. —Cover sheet, full architectural & structural drawings 1 1

Class 1 Plan

Set 3

Elevation A

Elevation Option A 1 1

Class 1 Plan

Set 3

Elevation B

Elevation Option B 1 1

Class 1 Plan

Set 3

Elevation C

Elevation Option C 1 1

Class 1 Plan

Set 3 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

City review coordination and revisions.

Cost of corrections or changes based on

City Review.

1 1

TOTAL

CLASS 2 PRICING

Duplex Plans

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Unit Cost Total

Class 2 Plan

Set 1 Small-range size 400sqft-

1000sqft/dwelling unit. Cover Sheet, full architectural & structural drawings

1 1

Class 2 Plan

Set 1

Elevation A

Elevation Option A 1 1

Class 2 Plan

Set 1

Elevation B

Elevation Option B 1 1

Class 2 Plan

Set 1

Elevation C

Elevation Option C 1 1

Class 2 Plan

Set 1 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

Class 2 Plan

Set 2 Mid--range size 800sqft-

1400sqft/dwelling unit. — Cover

Sheet, full architectural & structural drawings

1 1

Class 2 Plan

Set 2

Elevation A

Elevation Option A 1 1

Class 2 Plan

Set 2

Elevation B

Elevation Option B 1 1

Class 2 Plan

Set 2

Elevation C

Elevation Option C 1 1

Class 2 Plan

Set 2 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

Class 2 Plan

Set 3 Large-range size 1000sqft-

1200sqft/dwelling unit. — Cover

Sheet, full architectural & structural drawings

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Unit Cost Total

Class 2 Plan

Set 3

Elevation A

Elevation Option A 1 1

Class 2 Plan

Set 3

Elevation B

Elevation Option B 1 1

Class 2 Plan

Set 3

Elevation C

Elevation Option C 1 1

Class 2 Plan

Set 3 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

City review coordination and revisions.

Cost of corrections or changes based on

City Review.

CLASS 4 PRICING

Accessory Dwelling Unit (ADU)

Line Item Description Quantity Unit of

Measure Unit Cost Total

Class 4 Plan

Set 1 ADU 200sqft. Cover Sheet, full architectural & structural drawings 1 1

Class 4 Plan

Set 1

Elevation A

Elevation Option A 1 1

Class 4 Plan

Set 1

Elevation B

Elevation Option B 1 1

Class 4 Plan

Set 1

Elevation C

Elevation Option C 1 1

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Unit Cost Total

Class 4 Plan

Set 1 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

Class 4 Plan

Set 2 ADU 600sqft. — Cover Sheet, full architectural & structural drawings 1 1

Class 4 Plan

Set 2

Elevation A

Elevation Option A 1 1

Class 4 Plan

Set 2

Elevation B

Elevation Option B 1 1

Class 4 Plan

Set 2

Elevation C

Elevation Option C 1 1

Class 4 Plan

Set 2 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

Class 4 Plan

Set 3 ADU 1000sqft. Cover Sheet, full architectural & structural drawings 1 1

Class 4 Plan

Set 3

Elevation A

Elevation Option A 1 1

Class 4 Plan

Set 3

Elevation B

Elevation Option B 1 1

Class 4 Plan

Set 3

Elevation C

Elevation Option C 1 1

Class 4 Plan

Set 3 MEPs Mechanical, Electrical, Plumbing

Drawings 1 1

City review coordination and revisions.

Cost of corrections or changes based on

City Review.

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6. PROPOSAL EVALUATION PROCESS AND CONTRACT

AWARD

6.1. Evaluation Process

An Evaluation Committee, comprised of a minimum of three (3) City team members will be assigned to evaluate each proposal received. Proposals will be evaluated using the criteria specified in Section 7:

Evaluation Criteria of this RFP.

For purposes of evaluation, when provided for in the solicitation, the using department may award the contract based on:

a. Solely the ranking of offers based on criteria developed by the City.

b. Selection committee discussions leading to the best and final offers, in which the using department may not disclose private discussions leading to the best and final offers or information derived from proposals submitted by competing proposers.

c. Serial negotiations, beginning with the highest ranked offeror.

d. Competitive simultaneous negotiations.

e. Multiple-tiered competition designed to identify, at each level of review, a class of offerors that fall within a competitive range or to otherwise eliminate from consideration a class of lower ranked offerors.

f. A multi-step solicitation first requesting the submission of unpriced technical submittals, which are evaluated and ranked based on criteria created by the using department, and then requesting prices from only the highest ranked and qualified offerors of the unpriced technical submittals.

g. Any combination of methods described in this subsection.

The successful Proposer shall submit all required information and documents as a condition of final award of the contract.

6.2. Interviews

The City may interview some or all of the Proposers at any point during the evaluation process. Information provided during the interview process will be taken into consideration in the evaluation process.

6.3. Other Information

Information that Evaluation Committee Members have regarding a specific proposer, aside from what is provided in the response, may be taken into consideration during the evaluation process.

6.4. Special Conditions for Submitting a Response

Submission of a proposal indicates acceptance by the Proposer of the conditions contained in this RFP.

The contents of the proposal and any clarifications distributed by the City shall become part of the contractual obligation and incorporated by reference into the ensuing contracts.

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6.5. Notice of Intent to Award a Contract

The firm selected to move forward with contract negotiations will be notified in writing (either by email or other formal means), which serves as the Notice of Intent to Award, on June 18, 2026. A Notice of Intent to Award does not create a contract. Contracts are not considered executed until formal award by the City

Council and signature of the selected Proposer.

RFP results will be posted on the City of Kingman's OpenGov portal.

6.6. Contract Negotiations

Within fourteen (14) days after the Notice of Intent to Award a Contract, Proposer shall submit all documents necessary for the successful execution of the contract, such as insurance or performance and payment bonds, if required.

Negotiations may be considered in person, in writing, or by telephone.

Terms, conditions, prices, methodology, or other features of the fee proposal may be subject to negotiation and subsequent revision. As part of the negotiation, the Proposer may be required to submit supporting financial, pricing, and other data in order to allow a detailed evaluation of the feasibility, reasonableness, and acceptability of the fee proposal.

The mandatory requirements of the RFP shall not be negotiable and shall remain unchanged unless the City determines that a change in such requirements is in the best interest of the City.

In the event the City is unable to negotiate terms it deems acceptable, the City may withdraw its selection and select another firm. It is anticipated that negotiations will be concluded and a contract for Standard

Preapproved Housing Design Plan Program will be presented for consideration and approval by the City

Council on July 7, 2026.

Additionally, if the City and the Proposer are unable to agree on final contract terms by the end of the negotiation period (as set forth in the RFP Schedule) , the City may withdraw its selection and move forward with contract negotiations with another Proposer.

6.7. Commencement of Work

Proposer will not perform any billable work, provide any material or service under this contract until the

Proposer receives a purchase order, or is otherwise directed to do so in writing by the City of Kingman.

7. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Schedule & Feasibility

Demonstrated ability to deliver final stamped

Class 1 and Class 4 plans by June 1, 2026 and

Class 2 plans by June 1, 2027. Proposer must provide a detailed, milestone-level project schedule showing how each deadline will be met with adequate time for City review cycles.

Points Based 30 (30% of Total)

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2. Design Quality & Relevant Experience

Prior experience producing residential plan sets in Arizona, including single-family, duplex, triplex, and/or ADU types. Quality and usability of sample work products submitted. Experience with prototype or preapproved plan programs for municipalities or government agencies.

Points Based 25 (25% of Total)

3. Arizona Licensure & Local Knowledge

Active Arizona architectural or engineering licensure of the stamping professional(s).

Demonstrated familiarity with the City's adopted building code (IRC/IBC and local amendments) and City zoning standards applicable to each plan class.

Points Based 20 (20% of Total)

4. Fee Proposal

Reasonableness and competitiveness of the proposed fee relative to scope. Clarity of per-class and per-elevation pricing. Separate pricing for Classes 2 and 3 as required.

Points Based 15 (15% of Total)

5. Team Depth & Subconsultants

Qualifications of key personnel including the project manager and lead designer. Adequacy of team capacity to meet all deadlines concurrently.

Suitability of any proposed subconsultants for structural or MEP work.

Points Based 10 (10% of Total)

8. PREFERENCE IN PURCHASING

Preference in Purchasing (City of Kingman, Procurement Code, 2-349):

A. Resident bidders. When evaluating a bid, except for procurement of construction services, the applicable amount of the City’s transaction privilege taxes shall not be included when the City is evaluating an award to be made between a City of Kingman bidder and an Arizona based non-City of Kingman bidder. This section may be utilized for non-bid purchases as well.

B. Non-resident bidders; award of identical offers. When a department receives offers identical in price, fitness, availability, and quality, and chooses to award a contract, the department shall award the contract based on the following order of precedence:

1. The department shall award the contract to the offeror among those submitting identical offers that is offering goods and/or services that have been manufactured or produced in

Arizona.

2. If 2 or more offerors submit identical offers, and they offer goods and/or services manufactured or produced in Arizona, the department shall award the contract by drawing lots among the identical offers offering goods and/or services that have been manufactured or produced in Arizona. The department may request either in the solicitation document, following closing of the solicitation or at any other time deemed appropriate, any information

Request for Proposal #2026-RFP-010, Standard Preapproved Housing Design Plan Program 20 needed to determine if the goods and/or services in the solicitation are manufactured or produced in Arizona. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

3. If the department receives identical offers, and none of the identical offers offer goods and/or services manufactured or produced in Arizona, and then the department shall award the contract by drawing lots among the identical offers. The offerors that submitted the identical offers subject to the drawing of lots shall be given notice and an opportunity to be present when the lots are drawn.

C. Determining if offers are identical. A department shall consider offers identical in price, fitness, availability, and quality as follows:

1. Bids received in response to an invitation to bid (IFB) or request for quotation are identical in price, fitness, availability, and quality if the bids are responsive and offer the goods and/or services described in the IFB or request for quotation at the same price.

2. Proposals received in response to a request for proposals (RFP) are identical in price, fitness, availability, and quality if they are responsive and achieve equal scores when scored in accordance with the evaluation criteria set forth in the RFP.

3. Evaluating each offeror’s performance of previous work history for the City.

D. Procedure for drawing lots. In any instance when this section calls for the drawing of lots, the department shall draw lots by a procedure that affords each offeror subject to the drawing a substantially equal probability of being selected, and that does not allow the person making the selection the opportunity to manipulate the drawing of lots to increase the probability of selecting 1 offeror over another.

If the solicitation is for the procurement of goods for less than $50,000, the offeror shall include a statement as to qualification for any preference in purchasing pursuant to CC 2-349.

9. VENDOR QUESTIONNAIRE

9.1. Proposal Package*

The proposal package shall include at a minimum, in this order:

A. Cover Letter: Provide a cover letter that confirms the Proposer’s understanding of this RFP, and provide an overview of the history and qualifications of the firm.

B. Sample Contract with Terms and Conditions

C. A detailed response to all requirements (as listed in Section 3. Proposal Instructions and

Requirements).

D. A sufficient description of the experience and knowledge base of the Proposer to show the

Proposer’s capabilities should be included in the proposal. At a minimum, the description of the experience and knowledge base of the Proposer included in the proposal should include:

Request for Proposal #2026-RFP-010, Standard Preapproved Housing Design Plan Program 21

1. A brief description of the history and mission of the Proposer, the length of time the Proposer has been in business, a description of the Proposer’s organizational culture and a description of the Proposer’s customer make-up;

2. A statement of how long the Proposer has provided services similar to the Services requested herein;

3. A general description of the Proposer’s experience and background in providing services similar to the Services requested herein;

4. Any other relevant information about the experience and knowledge base of the Proposer which is deemed to be material; and,

5. Disclosure of any past or pending litigation.

*Response required

9.2. Proposer Signature Page*

Please download the below documents, complete, and upload.

• PROPOSER_SIGNATURE_PAGE.pdf

*Response required

9.3. Proposer Guarantees and Warranties*

Please download the below documents, complete, and upload.

• PROPOSER_GUARANTEES_AND_WAR...

*Response required

9.4. For the purpose of applying 2-349 Preference in Purchasing, is your company/agency located within the City of Kingman city limits?* ☐ Yes

☐ No

*Response required

9.5. References*

Please download the below documents, complete, and upload. Proposers shall provide a minimum of three

(3) references.

• REFERENCES.pdf

*Response required

9.6. Proposer Addenda Confirmation*

Proposer hereby acknowledges it is the responsibility of the Proposer to ensure they have received all

Addendums and responses to questions. Solicitation Addenda will be posted to the RFP on the City's

OpenGov procurement portal where the RFP is posted. Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

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Request for Proposal #2026-RFP-010, Standard Preapproved Housing Design Plan Program 22

All addenda shall be issued no later than five (5) business days prior to the RFP closing date.

☐ Please confirm

*Response required

9.7. Please state the full name, title, and organization name of the person confirming the items in 9.5.* *Response required

9.8. New Vendor Application/Existing Vendor Verification Form* Please download the below documents, complete, and upload. If you are a new vendor, please complete the

New Vendor Application. If you are already a vendor with the City of Kingman, please complete the Vendor

Verification Form.

• Vendor_Verification_Form.pdf

• New_Vendor_Application.pdf

*Response required

9.9. (Optional) Vendor EFT Form Please download the below documents, complete, and upload.

• Vendor_EFT_form,_FAQ_and_in...

9.10. W-9*

Please download the below documents, complete, and upload.

• W-9.pdf

*Response required

9.11. Please upload a copy of your City of Kingman business license (if applicable)

9.12. No Collusion Affidavit *

Please download the No Collusion Affidavit and upload a completed version with your response.

• Non-Collusion_Affidavit_-_O...

*Response required

9.13. Please attach a purchasing contract/service agreement.* *Response required https://government-project.s3.us-west-2.amazonaws.com/51213/aeecf92d-ac31-4c56-bcf0-6893a87efb34_Vendor_Verification_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GWXFTHZY%2F20260722%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260722T150010Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEA8aCXVzLXdlc3QtMiJHMEUCIQCX2GNghN7YI4lcr6jNilwzpAf375DHQ9JAM%2Ffv%2BlE2ngIgBc77OfE%2FNLJ7kLXDHTl8SIk3Lq9FSDEQHf%2FRwuylLZcqlQUI2P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDBqUuP4lzQrY%2BTOoBSrpBPcX0xjZW9krlp01L6S3qo6OLbWohNGH0LK3k1v9maYSG17jxZaR9lLv9fTIiqGdVOEh17kbrymvN%2Finf%2BJ%2BiRRG4g%2FrUfEtK5O7ULmhQbNTcuiHqqM6jn9gyb9pJh2fytRZHhaAE4fkjHyWko85UjVaPc5ZAjAxgq4z5RboLdonk52G8%2B%2BAIu3JCcAw0BneE6QibWXj%2B84Je0u2UiMlSS94E%2FF4%2Fbzrek7XHYRAc2VJ8reXcSOCV%2BYvZvOi%2B4pQbNa8OEifDdw9rTxKw7DWzJRCszt6uZwq40t%2Fho2%2FERcqTxHIuZ%2Bzn%2BOa%2Fnxm6v%2BKDlaTVFfN1e90d8gTDzSBgrkw%2BYdlSsLpXYfNqHVR7HBlLO06JNt6%2BtEwtBDqPS1XgDY48E3oVeuLHeaLYxDHpSmL5SxVH5gaXxwLateZY4lelNnhqU%2FeytrbrzXMJfN%2FNh8AZzkJv7VyRs3MHE5NXciAzv2K76ORwbuKA14fBqzwCYhdHS%2BJs3Ug81jbWyUIcVesO903mLT%2BFCdWs3RgWARReaWP%2BbTLuVjn0WoQml%2BVIl9mWPiq%2B02%2F7hVYds9ckWA253qNgo8lFrdLyhYu5ENaGOYAN54hxwYYM7Od4gTn1KNpsBdxEJgfNZJmpGNIMvwS%2B4XZDVMJV6i4PZGj9eklZ%2FKZqdRljIYFAyimjuuxBvktCYlz7DjHvssjqBlFxAf2Rln4hs%2B31s3fMieG2ybxK9YQNcKcfmAQj5k2gddahCEC18pyk4uqjzaJjr4u%2B%2FsqbLpb%2FkSI1P77N%2F%2Fjko9SCeQVJd6mU12Nunx3WnuQM6LSD4%2BvXWRAMK%2Bqg9MGOpkBbEtwyEJITTYKd5qsPm5m%2FUjOk4B1OjvbzhokPeVgwv%2F4BFkmVgKNW8a1uB%2BuceZhbdS%2FmFdPGCGLHg9V9u1yVk8mXSUnV6ZM7TvoCyWBaT86FxlTCwnWVA3V0dTrks29kxFoD9WfwEsdR6vmul6qcNlJSnknI6ITCIlWvXsy93akUOqhaHokdSUonWkAFk1mqcwwr0q%2Fn2H6&X-Amz-Signature=b6761711b8daa258d33b7aa739fb3966a7a5bf020d8dff7f99927af3fb453092&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_Verification_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/51213/c9185d96-81eb-4e7e-a299-ce5282f335ff_New_Vendor_Application.pdf https://government-project.s3.us-west-2.amazonaws.com/51213/1388aa37-0092-49d6-8148-2056c88be3ae_Vendor_EFT_form%2C_FAQ_and_instructions_3_PG.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GWXFTHZY%2F20260722%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260722T150010Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEA8aCXVzLXdlc3QtMiJHMEUCIQCX2GNghN7YI4lcr6jNilwzpAf375DHQ9JAM%2Ffv%2BlE2ngIgBc77OfE%2FNLJ7kLXDHTl8SIk3Lq9FSDEQHf%2FRwuylLZcqlQUI2P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDBqUuP4lzQrY%2BTOoBSrpBPcX0xjZW9krlp01L6S3qo6OLbWohNGH0LK3k1v9maYSG17jxZaR9lLv9fTIiqGdVOEh17kbrymvN%2Finf%2BJ%2BiRRG4g%2FrUfEtK5O7ULmhQbNTcuiHqqM6jn9gyb9pJh2fytRZHhaAE4fkjHyWko85UjVaPc5ZAjAxgq4z5RboLdonk52G8%2B%2BAIu3JCcAw0BneE6QibWXj%2B84Je0u2UiMlSS94E%2FF4%2Fbzrek7XHYRAc2VJ8reXcSOCV%2BYvZvOi%2B4pQbNa8OEifDdw9rTxKw7DWzJRCszt6uZwq40t%2Fho2%2FERcqTxHIuZ%2Bzn%2BOa%2Fnxm6v%2BKDlaTVFfN1e90d8gTDzSBgrkw%2BYdlSsLpXYfNqHVR7HBlLO06JNt6%2BtEwtBDqPS1XgDY48E3oVeuLHeaLYxDHpSmL5SxVH5gaXxwLateZY4lelNnhqU%2FeytrbrzXMJfN%2FNh8AZzkJv7VyRs3MHE5NXciAzv2K76ORwbuKA14fBqzwCYhdHS%2BJs3Ug81jbWyUIcVesO903mLT%2BFCdWs3RgWARReaWP%2BbTLuVjn0WoQml%2BVIl9mWPiq%2B02%2F7hVYds9ckWA253qNgo8lFrdLyhYu5ENaGOYAN54hxwYYM7Od4gTn1KNpsBdxEJgfNZJmpGNIMvwS%2B4XZDVMJV6i4PZGj9eklZ%2FKZqdRljIYFAyimjuuxBvktCYlz7DjHvssjqBlFxAf2Rln4hs%2B31s3fMieG2ybxK9YQNcKcfmAQj5k2gddahCEC18pyk4uqjzaJjr4u%2B%2FsqbLpb%2FkSI1P77N%2F%2Fjko9SCeQVJd6mU12Nunx3WnuQM6LSD4%2BvXWRAMK%2Bqg9MGOpkBbEtwyEJITTYKd5qsPm5m%2FUjOk4B1OjvbzhokPeVgwv%2F4BFkmVgKNW8a1uB%2BuceZhbdS%2FmFdPGCGLHg9V9u1yVk8mXSUnV6ZM7TvoCyWBaT86FxlTCwnWVA3V0dTrks29kxFoD9WfwEsdR6vmul6qcNlJSnknI6ITCIlWvXsy93akUOqhaHokdSUonWkAFk1mqcwwr0q%2Fn2H6&X-Amz-Signature=040801c0af41ecd26601a3da58a124d27271763aef4d451a6ffc95ecaf096346&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_EFT_form%252C_FAQ_and_instructions_3_PG.pdf%22&x-id=GetObject…