UNION COUNTY PUBLIC SCHOOLS

2026-UCPS-STALLINGS ELEMENTARY SCHOOL

ROOF RENOVATION PROJECT

PROJECT MANUAL

3501 STALLINGS RD

STALLINGS, NC 28104

April 2026

Prepared by:

NC P-1817 | SC 5872

1001 Lancaster Avenue |Monroe, NC 28112

704.282.0826 | WolfTrailEngineering.com

2025 Stallings Elementary School Roof Renovation Project Section 000111 -Table of Contents

Union County Public County Schools Page 1 of 2

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

Introductory Information

00 01 01 Title Page

00 01 10 Table of Contents

00 01 15 List of Drawings

Procurement Requirements

00 11 13 Advertisement for Bids

00 21 13 Instruction to Bidders

00 26 00 Procurement Substitution Procedure

00 31 13 Preliminary Schedule

00 31 26 Asbestos Letter

Procurement Forms and Supplements

00 41 13 Bid Form

00 43 13 Bid Bond

00 49 33.1 Minority Business Guidelines 2002

00 43 39 Minority Women Small Business

Project Forms

00 60 00 Project Forms

00 61 13.13 Performance Bond

00 61 13.16 Payment Bond

00 62 33 Roofing Man. Acknowledgement

00 62 76.13 Sales Tax Statement

00 65 14 Asbestos Free Statement

00 65 36 Contractor’s Warranty Form

00 65 37 Roofing Warranty Form

Conditions of the Contract

00 70 00 Conditions of Contract

00 71 00 Standard Terms and Conditions

00 73 00 Supplementary Conditions

DIVISION 01 GENERAL REQUIREMENTS

01 11 00 Summary of Work

01 14 00 Work Restrictions

01 21 00 Contingency and Allowances

01 22 00 Unit Prices

01 23 00 Alternates

01 25 00 Substitution Procedure

01 26 00 Contract Modification Procedure

01 29 00 Payment Procedures

2025 Stallings Elementary School Roof Renovation Project Section 000111 -Table of Contents

Union County Public County Schools Page 2 of 2

01 31 19 Project Meetings

01 33 00 Submittal Procedures

01 40 00 Quality Requirements

01 42 00 References

01 50 00 Temporary Facilities and Controls

01 60 00 Product Requirements

01 73 29 Cutting and Patching

01 74 13 Progress and Final Cleaning

01 74 19 Construction and Waste Management Disposal

01 77 00 Closeout Procedures

01 78 36 Warranties

DIVISION 06 WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry

DIVISION 07 THERMAL AND MOISTURE PROTECTION

07 24 00 Insulation and Finish systems (EIFS)

07 52 16 Cold Applied Modified Bitumen

07 54 19 Thermoplastic (PVC) Roofing Membrane

07 62 00 Sheet Metal Flashing and Trim

07 92 00 Joint Sealants

DIVISION 26 ELECTRICAL

26 05 33.13 Conduit for Electrical Systems

2025 Stallings Elementary School Roof Renovation Project Section 000115 -List of Drawings

Union County Public Schools Page 1 of 1

SECTION 00 01 15

LIST OF DRAWINGS

The following drawings and details are included as part of the Contract Documents:

Drawing Description Date C0 Cover 4-16-2026

AP-1 Appendix B 4-16-2026

RP-01 Roof Plan 4-16-2026

DP01 Detail Plan 4-16-2026

DP02 Detail Plan 4-16-2026

DP03 Detail Plan 4-16-2026

DP04 Detail Plan 4-16-2026

C-1 Elevations 4-16-2026

C-2 Elevations 4-16-2026

C-3 Elevations 4-16-2026

TP01 Taper Plan 4-16-2026

TP02 Taper Plan 4-16-2026

TP03 Taper Plan 4-16-2026

TP04 Taper Plan 4-16-2026

RA-1 Roof Accessories 4-16-2026

R-1 Roof Details 4-16-2026

R-2 Roof Details 4-16-2026

R-3 Roof Details 4-16-2026

R-4 Roof Details 4-16-2026

R-5 Roof Details 4-16-2026

R-6 Roof Details 4-16-2026

WU-01 Wind Uplift Plan 4-16-2026

WU-02 Wind Uplift Plan 4-16-2026

WU-03 Wind Uplift Plan 4-16-2026

END OF SECTION 00 01 15

2025 Stallings Elementary School Roof Renovation Project Section 001113 -Advertisement for Bids

Union County Public County Schools Page 1 of 1

SECTION 00 11 13

ADVERTISEMENT FOR BIDS

Sealed bids for the Union County Public Schools, 2025 Stallings Elementary School Roof Renovation Project, 3501 Stallings Rd, Stallings, NC 28104 will be received by the Owner at Union County Public Schools Maintenance Facility, 201 Venus St., Monroe, NC 28112, by 3:00 PM,Tuesday, May 19, 2026 at which time bids will be opened publicly and read aloud.

The Owner is: Union County Public Schools

C/O: LYNN ELMS, UCPS

Address: 201 Venus St.

Monroe, NC 28112

Project Manager: Randy Mullis

The Engineer is: Wolf Trail Engineering, LLC

Attention: Lynne Hall

Phone # 704-282-0826

Email: Lynne@wolftrailengineering.com

Prime Bidders & major subcontractors may receive a complete PDF set of plans and specifications upon request to the office of the Engineer.

All questions should be directed to the Engineer at the phone number shown above.

A Pre-Bid conference is scheduled for 10:00 AM, Thursday, April 30, 2026, at 3501

Stallings Rd, Stallings, NC 28104. Attendance is Required.

A bid security for 5% of the total bid amount shall be submitted with each bid.

The Owner reserves the right to reject any and all bids, to waive informalities, and to award the contract to another bidder, other than the low bidder, should it be deemed in their best interest.

2025 Stallings Elementary School Roof Renovation Project Section 002113 – Instructions to Bidders

Union County Public County Schools Page 1 of 4

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.1 SECURING DOCUMENTS

A. Obtain procurement documents for bidding purposes under conditions as set forth in the Advertisement for Bid.

1.2 BID FORM

A. Submit Bids on the forms provided, properly executed and with all items filled out.

Modification of the Bid Form, attachment of conditions or limitation of provisions may be cause for rejection of the Bid. Alterations, erasure, or interlineations must be noted with explanation on the Bid Form over the signature of the Bidder.

1.3 FAMILIARITY WITH WORK AND CONDITIONS:

A. Before preparing Bids, Bidders are urged to visit the site to inform and familiarize themselves with all conditions involved and under which the project is to be constructed or apparatus erected or installed. The Owner will not be responsible to the Contractor for payments other than as set out in the Construction Contract should construction conditions be different from those assumed or contemplated by the Contractor. The

Contractor is required to satisfy himself, before bidding, as to the correctness of the site as indicated by the Contract Documents.

1.4 SUBMISSION OF BIDS

A. Deliver Bid to the location indicated in the Advertisement for Bid before time set for receipt of bids. Submit Bid in an opaque, sealed envelope and marked in the lower left-hand corner with the following information:

1. Bidder's Name

2. Bidder's Address

3. Bidder's Phone

4. Contractor's License No.

5. Title of Project

6. Date and Time of the Bid Opening

B. If not delivered in person, envelope shall be enclosed in a second envelope for posting to the location indicated for receipt of bids. Address outside envelope as follows:

C/O: Lynn Elms 201 Venus St., Monroe, NC 28112

Label Packages “URGENT– TIME SENSITIVE BID ENCLOSED”

C. It is the sole responsibility of the Bidder to submit Bid prior to time fixed for receipt.

Union County Public County Schools Page 2 of 4

D. Electronic submission of Bids or Bid modifications will not be accepted. Bids received after the time fixed for receipt will be considered late and will be returned to the

Bidder unopened.

1.5 BID SECURITY

A. A Bid Security in the amount of 5 percent (5%) of the Bid Sum shall be furnished with the submission of the Bid. Acceptable Bid Securities include a bid bond, certified check, or other type of security, as stipulated by the North Carolina General

Statutes. Submitted Bid Security should be on the Owner’s form, attached in the

Project Manual.

1.6 PERFORMANCE AND PAYMENT BONDS

A. Performance Bond and Labor and Material Payment Bonds, each in the amount of 100 percent of the Contract Sum, shall be furnished at the time of Contract execution. Submit Bonds on the forms attached in the Project Manual. See Sections

00 61 13.13 and 00 61 13.16

1.7 EXAMINATION OF CONTRACT DOCUMENTS AND SITE OF WORK

A. Prior to submitting Bid, each Bidder shall carefully examine the proposed Contract

Documents and visit the project site. Bidders shall fully inform themselves, prior to

Bidding, as to all existing conditions and limitations under which the Work is to be performed and shall include in the Bid Sum an amount to cover the cost of all items necessary to perform the Work as set forth in the proposed Contract Documents. No allowance will be made due to lack of such examination or knowledge. The contractor shall verify the square footage of the roof in the project. The submission of a Bid shall be construed as conclusive evidence that the Bidder has made such an examination.

1.8 SUBSTITUTIONS

A. Each Bidder represents that their Bid is based upon the materials and equipment described in the proposed Contract Documents. Substitutions will be considered during the

Bidding process in accordance with Document 00 26 00 - Procurement Substitution

Procedures. Substitutions after the execution of the Agreement will only be considered in strict accordance with Section 01 25 00 - Substitution Procedures.

1.9 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be withdrawn upon request from the Bidder prior to opening time.

Withdrawn Bids may be resubmitted up to opening time. Negligence or error on the part of the Bidder in preparing his Bid confers no right for withdrawal of the Bid after it has been opened. No Bid may be withdrawn for 90 calendar days after opening except as provided by North Carolina G.S. 143-129.1.

Union County Public County Schools Page 3 of 4

1.10 AWARD OR REJECTION OF BIDS

A. Award of Contract, if awarded, will be based on, but not limited to, the following criteria:

1. Cost (best advantage for the Owner)

2. Submission of the Owner’s required qualification documents before or with the

Bid.

3. Acceptance of the contractor’s qualifications based on the response to the contractor qualification documents demonstrating his past performance and ability to complete similar work.

4. Conformance with contract documents

5. Acceptable date of delivery

6. Acceptable Form of Bid Security

7. Other reasonable factors deemed fit by the Owner.

B. A Single Prime Contract will be awarded.

C. To be considered, a minimum of three Bidders must submit for the Contract.

D. All bids are subject to the Owner’s right to reject any or all bids and to waive any informality in the bids or in the bidding. Failure to provide qualifications, complete all information required on the bid form, or provide adequate bid security may result in rejection of bid.

1.11 EXECUTION OF AGREEMENT

A. The successful Bidder, to whom the Contract is awarded by the Owner, shall, within

10 days after Notice of Award from the Owner, sign and deliver to the Owner all required copies of the Agreement.

B. Prior to or in conjunction with delivery of the executed Agreement, the Contractor shall deliver to the Owner documents described in the Project Manual and the policies or certificates of insurance as required by the Contract Documents. The

Owner shall approve all bonds and policies or certificates of insurance before the

Contractor may proceed with the Work.

C. Failure or refusal to furnish Bonds or insurance policies or certificates in a form satisfactory to the Owner shall subject the Bidder to forfeiture of Bid Security.

1.12 INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO BIDDING

A. If any person contemplating submitting a Bid for the construction of the Work is in doubt as to the true meaning of any part of the proposed Contract Documents or finds discrepancies in or omissions from any part of the Contract Documents, they may submit to the Architect a written request for interpretation or correction thereof, no later than 7 calendar days prior to the receipt of Bids.

B. Communications regarding this Work should be addressed to the Architect indicated in the Advertisement for Bids.

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C. Interpretation or correction of the Contract Documents shall be made by written addendum and will be mailed, faxed, or delivered to each Bidder of record. The

Owner will not be responsible for any other explanations or interpretation of the

Contract Documents.

D. It is the responsibility of each Bidder to verify that they have received all Addenda before submitting a Bid. It is the responsibility of all sub-bidders and material suppliers to be familiar with and to include in their price, all Addenda issued up to the time of Bid opening. Requests for clarification or additional information shall be accepted only from Bidder submitting as the General Contractor, sub-Bidders and suppliers shall coordinate their requests through these Bidders.

1.13 PRE-BID CONFERENCE

A. A pre-bid conference will be held as indicated in the Advertisement for Bids. All prospective bidders are requested to attend. The conference will include a discussion of the proposed site of the work, discussion of the scope and nature of the work, review of the proposed Contract Documents, and discussion of questions submitted by the Bidders.

1.14 CONSTRUCTION TIME AND LIQUIDATED DAMAGES

A. The Conditions of the Contract include stipulations that the Work be completed within the Contract Time expressed in calendar days.

1. Article 1) Obligations of Contractor of the Conditions of the Contract (Section 00

70 00) includes a stipulation, states that Liquidated Damages accrue per calendar day for each day Work remains incomplete beyond the Contract Completion Date.

Refer to the Document 00 31 13 - Preliminary Schedule (Sample) included in the

Project Manual for proposed start, completion, and intermediate milestones.

1.15 ROOF MANUFACTURER’S ACKNOWLEDGEMENT

A. The roof system manufacturer shall complete the Roof Manufacturer's

Acknowledgement (Section 00 62 33) form. The Contractor shall enclose the signed

Roof Manufacturer's Acknowledgement form from the manufacturer they intend to use on the project with their bid.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION 00 21 13

2025 Stallings Elementary School Roof Renovation Project Section 002600 – Proc. and Sub. Procedures

SECTION 00 26 00

PROCUREMENT SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Administrative and procedural requirements for handling requests for substitutions prior to the Owner’s receipt of bids.

1.2 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: Requests for changes in products, materials, and equipment, of construction required by Contract Documents proposed by the Contractor are considered requests for substitutions. The following are not considered substitutions:

1. Substitutions that are requested by Bidders beyond the 10 days prior to bid opening submittal period

2. Revisions to Contract Documents requested by the Owner or Engineer

3. Specified options of products and construction methods included in Contract

Documents

4. The Contractor’s determination of and compliance with governing regulations and orders issued by governing authorities

1.3 SUBSTITUTION REQUEST

A. Request for substitution from Bidders, submitted Bid as General Contractor will be considered if received by the Engineer a minimum of 10 days prior to receipt of Bids.

1. Submit three (3) copies of each request for substitution for consideration.

2. Identify the product or method to be replaced in each request. Include reference to related Specification Sections and drawing sheet number.

3. Provide complete documentation on both the product specified and the proposed substitution including the following information as appropriate.

a. Comparison of specified and proposed substitute product data, fabrication drawings, and installation procedures.

b. Samples where applicable or requested.

c. A detailed comparison of significant qualities of the proposed substitution with those of the work specified.

d. Coordination information, including a list of changes or modifications

2025 Stallings Elementary School Roof Renovation Project Section 002600 – Proc. and Sub. Procedures required to other parts of the Work and to construction performed by others that will become necessary to accommodate the proposed substitution.

4. Certification by the Bidder or the manufacturer that the proposed substitution is equal-to or better in every respect to that required by the proposed Contract

Documents and that it will perform equal-to or superior to product specified in the application indicated. The Contractor waives any right to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

B. Engineer’s Action: The Engineer may request additional information or documentation necessary for evaluation of the request. The Engineer will notify Bidders of acceptance of the proposed substitution by means of an addendum to the proposed Contract

Documents.

C. Engineer's Substitution Approval during bidding and subsequent addenda does not void the Contractor’s responsibility to submit the required shop drawings and comply with the requirements of the Contract Documents.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. The Engineer will consider Bidder's substitution request when the following conditions are satisfied, as determined by the Engineer; otherwise, requests will be returned without action except to record noncompliance with these requirements.

1. Extensive revisions to Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of Contract Documents.

3. The request is timely, fully documented and properly submitted.

4. The request is directly related to an “or equal” clause or similar language in the

Contract Documents.

PART 3 – EXECUTION (NOT USED)

END OF SECTION 00 26 00

2025 Stallings Elementary School Roof Renovation Project Section 003113 – Preliminary Schedule

SECTION 00 31 13

PRELIMINARY SCHEDULE

END OF SECTION

Pre-Construction Start Finish

Construction Bid Advertisement

Pre-Bid Meeting

Receive Bids

UCPS Board Approval

Issue Notice to Proceed

Construction Period

Milestone 1 (rename as necessary/delete as necessary)

Milestone 2 (rename as necessary/delete as necessary)

Milestone 3 (rename as necessary/delete as necessary)

Milestone 4 (rename as necessary/delete as necessary)

Substantial Completion

Final Completion

= Contractor milestone completion dates.

NC P-1817 | SC 5872

1001 Lancaster Ave., Monroe, NC 28112

704-282-0826 | WolfTrailEngineering.com

Mr. Maurice Brown Construction Project Manager UCPS Facilities Department 201 Venus Street Monroe, NC 28112

Subject: Roof Renovation at Stallings Elementary School

Dear Mr. Brown, On April 23rd, 2025, our team performed a roof take-off for the roof areas for this project. There were no suspected ACM’s in the area of the current scope of work.

Regards, Chris Tucker Chris Tucker | Project Manager

North Carolina Asbestos Accredited Inspector # 13312 chris@wolftrailengineering.com | 704-562-0791

Invitation for Bid

Formal

BID NO. 6-97648064

TITLE: Stallings Elementary School Roof Renovation Project

PROCUREMENT ENGINEER:

LEAD: Lynn Elms Wolf Trail Engineering, LLC

UCPS Purchasing Department Attention: Lynne Hall facilitiesbids@ucps.k12.nc.us Phone #: 704-282-0826

Email: Lynne@wolftrailengineering.com

BID/QUOTE SUBMITTAL

Sealed Bids will be received no later than 3:00 PM local time on Tuesday, May 19, 2026 at Union County Public Schools, Facilities Department, 201 Venus St, Monroe, NC 28112. All sealed bids must be in an opaque, sealed envelope marked in the lower left-handed corner with the following information:

1. Bidder’s Name

2. Bidder’s Address

3. Bidder’s Phone

4. Contractor’s License No.

5. Title of Project

6. Bid Number

7. Date and Time of the Bid Opening

PREBID MEETING

Mandatory

A Pre-Bid meeting is scheduled for April 30, 2026, at 10:00 AM at Stallings Elementary Schook, 3501 Stallings Rd., Stallings, NC 28104.

It is the sole responsibility of the Bidder, Contractor to familiarize themselves to all aspects of this project. Failure to meet this requirement will not justify a change order. Attendance is required.

COMMUNICATION

During the bid process, all communication relating to this bid shall be directed to the Engineer identified above. Failure to meet the requirement may consider your bid non-responsible.

All questions relating to this project shall be directed to the Engineer identified above in the form of an email no later than May

11, 2026, 2:00 PM . Please include the following in the subject line: “Bid# 6-97648064 Questions”. Answers will be provided to all bidders in the form of an addendum on May 13, 2026, which will be posted on UCPS website:

https://www.ucpsnc.org/about/purchasing-and-contracts and NC State website: https://evp.nc.gov/solicitations/?status=0.

DESCRIPTION OF PROJECT:

Union County Public Schools seeks quotes/informal bids for the above referenced Project.

The Scope of Work is attached as Exhibit 1.

AWARD:

UCPS reserves the right to award this project in a method considered to be most advantageous. This includes the right to issue single award, multiple awards, or reject all bids. UCPS is not required to award a contract.

��������1�

SCOPE OF WORK

a. The low slope roof areas denoted 01.04, 01.07, 01.09, 01.11, 01.13, 01.18, 01.22 are to be stripped of existing TPO membrane and have a 1.5” isocyanurate insulation mechanically attached on top of existing insulation, also install new cover board set in foam adhesive, a two-ply modified bitumen membrane and flashings in cold adhesive.

b. The existing roof assembly on low slope roof area denoted 01.05 is to be removed down to the roof deck and install 1.5” minimum thickness tapered isocyanurate insulation, gypsum cover board and two ply modified bitumen.

c. The low slope roof areas denoted 01.09A are to be stripped of existing TPO membrane and install new cover board mechanically attached to existing insulation and install a two-ply modified bitumen membrane and flashings in cold adhesive.

d. All gutters and downspouts attached to low slope roofs are to be removed and replaced with new downspouts and gutters, include splash pans where the downspouts discharge on low slope roofs.

e. For all metal roofs denoted 01.01, 01.02, 01.03, 01.06, 01.08, 01.10, 01.12, 01.19, 01.20, 01.21, 01.22, 01.24 :

i. The existing boots and boot cover on vent stacks are to be removed and new boots and boot covers reinstalled.

ii. The existing fasteners are to be replaced with new fasteners and neoprene washers that are one size larger than the existing.

iii. The existing gutters and downspouts are to be cleaned of debris. Repair / repair deteriorated downspout and gutter as needed.

f. The concrete columns and concrete wall face at front entry are to be pressure washed with environmentally friendly chemical applied as specified.

g. The EIFS repairs include:

i. Cutting and repair of EIFS walls 12” from low-slope roofs as indicated in the designs.

ii. Bevel cut minor EIFS cracks and repair with scratch coat.

iii. Pressure wash all EIFS surface with environmentally friendly chemical applied as specified.

iv. Re-coat all EIFS surfaces.

v. Replace backer rods and caulk around wall vents in EIFS walls.

h. All fan, vent and HVAC curbs are to be raised as needed to achieve 8” minimum flashing height.

i. All gas lines are to be brushed clean and painted.

j. Replace damaged line supports with new line supports under gas lines and electrical conduits.

k. Condensation lines, where applicable, need to be supported by base strut 5' on center max. all condensate lines to be schedule 80 pvc and must have a p-trap at each unit discharge. Route condensation lines to nearest drain or gutter edge.

Cost Proposal/Execution of Proposal

Project title: Stallings Elementary School Roof Renovation Project

Location: 3501 Stallings Rd, Stallings, NC 28104

BID NO: 6-97648064

The undersigned, as bidder, hereby declares that the only person or persons interested in this proposal as principal or principals is or are named herein and that no other person than herein mentioned has any interest in this proposal or in the contract to be entered into; that this proposal is made without connection with any other person, company or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or fraud. The bidder further declares that he has examined the site of the work and the contract documents relative thereto, and has read all special provisions furnished prior to the opening of bids; that he has satisfied himself relative to the work to be performed. The bidder further declares that he and his subcontractors have fully complied with NCGS 64, Article 2 in regards to E-Verification as required by Section 2.(c) of Session Law 2013-418, codified as N.C. Gen. Stat. §

143-129(j)

By submitting this proposal, the potential contractor certifies the proposal is signed by an authorized representative of the firm.

The cost and availability of all equipment, materials, and supplies associated with performing the services described herein have been determined and included in the proposed cost.

All labor costs, direct and indirect, sales tax, etc. have been determined and included in the proposed cost.

The offeror is aware of prevailing conditions associated with performing these services.

The potential contractor has read and understands the conditions set forth in this bid and agrees to them with no exceptions.

Therefore, in compliance with this Request for Proposal, and subject to all conditions herein, the undersigned offers and agrees, if this proposal is accepted within 60 days from the date of the opening, to furnish the subject services for a cost not to exceed:

Base Bid:

Base Bid $ __________________________ (Includes (Insert Percentage (10%) allowance funds)

Alternate 1: N/A $ __________________________ (Add or Deduct)

Alternate 2: N/A $ __________________________ (Add or Deduct)

Acknowledge Addenda: Addendum 1 ___ Addendum 2 ___ Addendum 3 ___ Addendum 4 ___ Not Applicable __

Project Schedule:

Notice to

Proceed:

Substantial

Completion:

Final

Completion:

Consecutive calendar days required to achieve Final Completion from issuance of Notice to

Proceed: ________ calendar days

Unit Costs:

Unit Costs may be used to add or delete from the project.

1. List materials and expected cost per unit.

SUB-CONTRACTORS: List all proposed sub-contractors by firm name. If no sub-contractors are anticipated, so state.

General Contractor ________________________________

Electrical Contractor _________________________________

Bidders Checklist:

___ Bid Submittal form

___ Affidavit A or B

___ Identification of Minority Business

Form

__ 5 % Bid Bond

Plumbing Contractor _________________________________

Mechanical Contractor __________________________________

GS143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions of work. A contractor whose bid is accepted shall not substitute any person as subcontractor in the place of the subcontractor listed in the original bid, except (i) if the listed subcontractor's bid is later determined by the contractor to be non-responsible or non-responsive or the listed subcontractor refuses to enter into a contract for the complete performance of the bid work, or (ii) with the approval of the awarding authority for good cause shown by the contractor.

Execution:

Offeror: _________________________________________________________ Federal Tax ID No. ___________________

License Description: _______________________________________________ License No. _________________________

Address: _______________________________________________ City, State, Zip ______________________________

Telephone Number: ___________________________Mobile: _____________________ Email: ________________________

By: ______________________________ Date: ________________________ Title: _________________________________

(Typed or printed name)

2025 Stallings Elementary School Roof Renovation Project Section 004313 -Bid Bond

00 43 13

FORM OF BID BOND

KNOW ALL MEN BY THESE PRESENTS THAT ________________

__________________________________________________________________ as principal, and _______________________________________________, as surety, who is duly licensed to act as surety in North Carolina, are held and firmly bound unto the State of

North Carolina* through _______________________________________________ as obligee, in the penal sum of ___________________________ DOLLARS, lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

Signed, sealed, and dated this day of 202

WHEREAS the said principal is herewith submitting proposal for and the principal desires to file this bid bond in lieu of making the cash deposit as required by G.S. 143-129.

NOW, THEREFORE, THE CONDITION OF THE ABOVE OBLIGATION is such, that if the principal shall be awarded the contract for which the bid is submitted and shall execute the contract and give bond for the faithful performance thereof within ten days after the award of same to the principal, then this obligation shall be null and void; but if the principal fails to so execute such contract and give performance bond as required by G.S.

143-129, the surety shall, upon demand, forthwith pay to the obligee the amount set forth in the first paragraph hereof. Provided further, that the bid may be withdrawn as provided by G.S. 143-129.1

(SEAL)

(SEAL)

(SEAL)

(SEAL)

(SEAL)

2025 Stallings Elementary School Roof Renovation Project Section 004339 – MWSBE Forms

Union County Public County Schools Page 1 of 6

00 43 39

Minority, Women, and Small Business Enterprise Identification Form

I, (Name of Bidder) do hereby certify that on this project, we will use the following minority, women, or small business enterprises as construction subcontractors, vendors, suppliers or providers of professional services.

Firm Name, Address and Phone # Work type *M/W/SBE Category

*M/W/SBE categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), Female (F), Small (S), or Socially and Economically Disadvantaged (D)

The total value of M/W/SBE firms contracting will be ($) .

Attach this form and AFFIDAVIT A or this form and AFFIDAVIT B to the Bid

MBGuidelines 2002 - i-

GUIDELINES FOR RECRUITMENT AND SELECTION OF MINORITY BUSINESSES FOR

PARTICIPATION IN STATE CONSTRUCTION CONTRACTS

In accordance with G.S. 143-128.2 (effective January 1, 2002) these guidelines establish goals for minority participation in single-prime bidding, separate-prime bidding, construction manager at risk, and alternative contracting methods, on State construction projects in the amount of $300,000 or more. The legislation provides that the State shall have a verifiable ten percent (10%) goal for participation by minority businesses in the total value of work for each project for which a contract or contracts are awarded. These requirements are published to accomplish that end.

SECTION A: INTENT

It is the intent of these guidelines that the State of North Carolina, as awarding authority for construction projects, and the contractors and subcontractors performing the construction contracts awarded shall cooperate and in good faith do all things legal, proper and reasonable to achieve the statutory goal of ten percent (10%) for participation by minority businesses in each construction project as mandated by GS 143-128.2. Nothing in these guidelines shall be construed to require contractors or awarding authorities to award contracts or subcontracts to or to make purchases of materials or equipment from minority-business contractors or minority-business subcontractors who do not submit the lowest responsible, responsive bid or bids.

SECTION B: DEFINITIONS

1. Minority - a person who is a citizen or lawful permanent resident of the United States and who is:

a. Black, that is, a person having origins in any of the black racial groups in Africa;

b. Hispanic, that is, a person of Spanish or Portuguese culture with origins in Mexico, South or

Central America, or the Caribbean Islands, regardless of race;

c. Asian American, that is, a person having origins in any of the original peoples of the Far

East, Southeast Asia and Asia, the Indian subcontinent, the Pacific Islands;

d. American Indian, that is, a person having origins in any of the original peoples of North

America; or

e. Female

2. Minority Business - means a business:

a. In which at least fifty-one percent (51%) is owned by one or more minority persons, or in the case of a corporation, in which at least fifty-one percent (51%) of the stock is owned by one or more minority persons or socially and economically disadvantaged individuals; and

b. Of which the management and daily business operations are controlled by one or more of the minority persons or socially and economically disadvantaged individuals who own it.

3. Socially and economically disadvantaged individual - means the same as defined in 15 U.S.C.

637. “Socially disadvantaged individuals are those who have been subjected to racial or ethnic prejudice or cultural bias because of their identity as a member of a group without regard to their individual qualities”. “Economically disadvantaged individuals are those socially disadvantaged individuals whose ability to compete in the free enterprise system has been impaired due to diminished capital and credit opportunities as compared to others in the same business area who are not socially disadvantaged”.

4. Public Entity - means State and all public subdivisions and local governmental units.

5. Owner - The State of North Carolina, through the Agency/Institution named in the contract.

6. Designer – Any person, firm, partnership, or corporation, which has contracted with the State of North Carolina to perform architectural or engineering, work.

7. Bidder - Any person, firm, partnership, corporation, association, or joint venture seeking to be awarded a public contract or subcontract.

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8. Contract - A mutually binding legal relationship or any modification thereof obligating the seller to furnish equipment, materials or services, including construction, and obligating the buyer to pay for them.

9. Contractor - Any person, firm, partnership, corporation, association, or joint venture which has contracted with the State of North Carolina to perform construction work or repair.

10. Subcontractor - A firm under contract with the prime contractor or construction manager at risk for supplying materials or labor and materials and/or installation. The subcontractor may or may not provide materials in his subcontract.

SECTION C: RESPONSIBILITIES

1. Office for Historically Underutilized Businesses, Department of Administration (hereinafter referred to as HUB Office).

The HUB Office has established a program, which allows interested persons or businesses qualifying as a minority business under G.S. 143-128.2, to obtain certification in the State of North Carolina procurement system. The information provided by the minority businesses will be used by the HUB Office to:

a. Identify those areas of work for which there are minority businesses, as requested.

b. Make available to interested parties a list of prospective minority business contractors and subcontractors.

c. Assist in the determination of technical assistance needed by minority business contractors.

In addition to being responsible for the certification/verification of minority businesses that want to participate in the State construction program, the HUB Office will:

(1) Maintain a current list of minority businesses. The list shall include the areas of work in which each minority business is interested.

(2) Inform minority businesses on how to identify and obtain contracting and subcontracting opportunities through the State Construction Office and other public entities.

(3) Inform minority businesses of the contracting and subcontracting process for public construction building projects.

(4) Work with the North Carolina trade and professional organizations to improve the ability of minority businesses to compete in the State construction projects.

(5) The HUB Office also oversees the minority business program by:

a. Monitoring compliance with the program requirements.

b. Assisting in the implementation of training and technical assistance programs.

c. Identifying and implementing outreach efforts to increase the utilization of minority businesses.

d. Reporting the results of minority business utilization to the Secretary of the

Department of Administration, the Governor, and the General Assembly.

2. State Construction Office The State Construction Office will be responsible for the following:

a. Furnish to the HUB Office a minimum of twenty-one days prior to the bid opening the following:

(1) Project description and location;

(2) Locations where bidding documents may be reviewed;

(3) Name of a representative of the owner who can be contacted during the advertising period to advise who the prospective bidders are;

(4) Date, time and location of the bid opening.

(5) Date, time and location of prebid conference, if scheduled.

b. Attending scheduled prebid conference, if necessary, to clarify requirements of the general statutes regarding minority-business participation, including the bidders' responsibilities.

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c. Reviewing the apparent low bidders' statutory compliance with the requirements listed in the proposal, that must be complied with, if the bid is to be considered as responsive, prior to award of contracts. The State reserves the right to reject any or all bids and to waive informalities.

d. Reviewing of minority business requirements at Preconstruction conference.

e. Monitoring of contractors’ compliance with minority business requirements in the contract documents during construction.

f. Provide statistical data and required reports to the HUB Office.

g. Resolve any protest and disputes arising after implementation of the plan, in conjunction with the

HUB Office.

3. Owner Before awarding a contract, owner shall do the following:

a. Develop and implement a minority business participation outreach plan to identify minority businesses that can perform public building projects and to implement outreach efforts to encourage minority business participation in these projects to include education, recruitment, and interaction between minority businesses and non-minority businesses.

b. Attend the scheduled prebid conference.

c. At least 10 days prior to the scheduled day of bid opening, notify minority businesses that have requested notices from the public entity for public construction or repair work and minority businesses that otherwise indicated to the Office for Historically Underutilized Businesses an interest in the type of work being bid or the potential contracting opportunities listed in the proposal. The notification shall include the following:

1. A description of the work for which the bid is being solicited.

2. The date, time, and location where bids are to be submitted.

3. The name of the individual within the owner’s organization who will be available to answer questions about the project.

4. Where bid documents may be reviewed.

5. Any special requirements that may exist.

d. Utilize other media, as appropriate, likely to inform potential minority businesses of the bid being sought.

e. Maintain documentation of any contacts, correspondence, or conversation with minority business firms made in an attempt to meet the goals.

f. Review, jointly with the designer, all requirements of G.S. 143-128.2(c) and G.S. 143-128.2(f) – (i.e. bidders’ proposals for identification of the minority businesses that will be utilized with corresponding total dollar value of the bid and affidavit listing good faith efforts, or affidavit of self-performance of work, if the contractor will perform work under contract by its own workforce) - prior to recommendation of award to the State Construction Office.

g. Evaluate documentation to determine good faith effort has been achieved for minority business utilization prior to recommendation of award to State Construction Office.

h. Review prime contractors’ pay applications for compliance with minority business utilization commitments prior to payment.

i. Make documentation showing evidence of implementation of Owner’s responsibilities available for review by State Construction Office and HUB Office, upon request

4. Designer Under the single-prime bidding, separate prime bidding, construction manager at risk, or alternative contracting method, the designer will:

a. Attend the scheduled prebid conference to explain minority business requirements to the prospective bidders.

b. Assist the owner to identify and notify prospective minority business prime and subcontractors of potential contracting opportunities.

c. Maintain documentation of any contacts, correspondence, or conversation with minority business firms made in an attempt to meet the goals.

d. Review jointly with the owner, all requirements of G.S. 143-128.2(c) and G.S.143-128.2(f) – (i.e. bidders’ proposals for identification of the minority businesses that will be utilized with

MBGuidelines 2002 - iv-corresponding total dollar value of the bid and affidavit listing Good Faith Efforts, or affidavit of self-performance of work, if the contractor will perform work under contract by its own workforce) - prior to recommendation of award.

e. During construction phase of the project, review “MBE Documentation for Contract Payment” – (Appendix E) for compliance with minority business utilization commitments. Submit Appendix E form with monthly pay applications to the owner and forward copies to the State Construction Office.

f. Make documentation showing evidence of implementation of Designer’s responsibilities available for review by State Construction Office and HUB Office, upon request.

5. Prime Contractor(s), CM at Risk, and Its First-Tier Subcontractors Under the single-prime bidding, the separate-prime biding, construction manager at risk and alternative contracting methods, contractor(s) will:

a. Attend the scheduled prebid conference.

b. Identify or determine those work areas of a subcontract where minority businesses may have an interest in performing subcontract work.

c. At least ten (10) days prior to the scheduled day of bid opening, notify minority businesses of potential subcontracting opportunities listed in the proposal. The notification will include the following:

(1) A description of the work for which the subbid is being solicited.

(2) The date, time and location where subbids are to be submitted.

(3) The name of the individual within the company who will be available to answer questions about the project.

(4) Where bid documents may be reviewed.

(5) Any special requirements that may exist, such as insurance, licenses, bonds and financial arrangements.

If there are more than three (3) minority businesses in the general locality of the project who offer similar contracting or subcontracting services in the specific trade, the contractor(s) shall notify three (3), but may contact more, if the contractor(s) so desires.

d. During the bidding process, comply with the contractor(s) requirements listed in the proposal for minority participation.

e. Identify on the bid, the minority businesses that will be utilized on the project with corresponding total dollar value of the bid and affidavit listing good faith efforts as required by G.S. 143-128.2(c) and G.S. 143-128.2(f).

f. Make documentation showing evidence of implementation of PM, CM-at-Risk and First-Tier Subcontractor responsibilities available for review by State Construction Office and HUB Office, upon request.

g. Upon being named the apparent low bidder, the Bidder shall provide one of the following: (1) an affidavit (Affidavit C) that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, which is equal to or more than the applicable goal; (2) if the percentage is not equal to the applicable goal, then documentation of all good faith efforts taken to meet the goal. Failure to comply with these requirements is grounds for rejection of the bid and award to the next lowest responsible and responsive bidder.

h. The contractor(s) shall identify the name(s) of minority business subcontractor(s) and corresponding dollar amount of work on the schedule of values. The schedule of values shall be provided as required in Article 31 of the General Conditions of the Contract to facilitate payments to the subcontractors.

i. The contractor(s) shall submit with each monthly pay request(s) and final payment(s), “MBE Documentation for Contract Payment” – (Appendix E), for designer’s review.

j. During the construction of a project, at any time, if it becomes necessary to replace a minority business subcontractor, immediately advise the owner, State Construction Office, and the Director of the HUB Office in writing, of the circumstances involved. The prime contractor shall make a good faith effort to replace a minority business subcontractor with another minority business subcontractor.

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k. If during the construction of a project additional subcontracting opportunities become available, make a good faith effort to solicit subbids from minority businesses.

l. It is the intent of these requirements apply to all contractors performing as prime contractor and first tier subcontractor under construction manager at risk on state projects.

6. Minority Business Responsibilities While minority businesses are not required to become certified in order to participate in the State construction projects, it is recommended that they become certified and should take advantage of the appropriate technical assistance that is made available. In addition, minority businesses who are contacted by owners or bidders must respond promptly whether or not they wish to submit a bid.

SECTION 4: DISPUTE PROCEDURES

It is the policy of this state that disputes that involves a person's rights, duties or privileges, should be settled through informal procedures. To that end, minority business disputes arising under these guidelines should be resolved as governed under G.S. 143-128(g).

SECTION 5: These guidelines shall apply upon promulgation on state construction projects. Copies of these guidelines may be obtained from the Department of Administration, State Construction Office, (physical address) 301 North Wilmington Street, Suite 450, NC Education Building, Raleigh, North Carolina, 27601-2827, (mail address) 1307 Mail Service Center, Raleigh, North Carolina, 27699-1307, phone (919) 807-4100, Website: www.nc-sco.com

SECTION 6: In addition to these guidelines, there will be issued with each construction bid package provisions for contractual compliance providing minority business participation in the state construction program.

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MINORITY BUSINESS CONTRACT PROVISIONS (CONSTRUCTION)

APPLICATION:

The Guidelines for Recruitment and Selection of Minority Businesses for Participation in State Construction Contracts are hereby made a part of these contract documents. These guidelines shall apply to all contractors regardless of ownership. Copies of these guidelines may be obtained from the Department of Administration, State Construction Office, (physical address) 301 North Wilmington Street, Suite 450, NC Education Building, Raleigh, North Carolina, 27601-2827, (mail address) 1307 Mail Service Center, Raleigh, North Carolina, 27699-1307, phone (919) 807-4100, Website:

http://www.nc-sco.com

MINORITY BUSINESS SUBCONTRACT GOALS:

The goals for participation by minority firms as subcontractors on this project have been set at 10%.

The bidder must identify on its bid, the minority businesses that will be utilized on the project with corresponding total dollar value of the bid and affidavit (Affidavit A) listing good faith efforts or affidavit (Affidavit B) of self-performance of work, if the bidder will perform work under contract by its own workforce, as required by G.S. 143-128.2(c) and G.S. 143-128.2(f).

The lowest responsible, responsive bidder must provide Affidavit C, that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, which is equal to or more than the applicable goal.

OR

Provide Affidavit D, that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, with documentation of Good Faith

Effort, if the percentage is not equal to the applicable goal.

OR

Provide Affidavit B, which includes sufficient information for the State to determine that the bidder does not customarily subcontract work on this type project.

The above information must be provided as required. Failure to submit these documents is grounds for rejection of the bid.

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MINIMUM COMPLIANCE REQUIREMENTS:

All written statements, affidavits or intentions made by the Bidder shall become a part of the agreement between the Contractor and the State for performance of this contract. Failure to comply with any of these statements, affidavits or intentions, or with the minority business Guidelines shall constitute a breach of the contract. A finding by the State that any information submitted either prior to award of the contract or during the performance of the contract is inaccurate, false or incomplete, shall also constitute a breach of the contract. Any such breach may result in termination of the contract in accordance with the termination provisions contained in the contract. It shall be solely at the option of the State whether to terminate the contract for breach.

In determining whether a contractor has made Good Faith Efforts, the State will evaluate all efforts made by the Contractor and will determine compliance in regard to quantity, intensity, and results of these efforts. Good Faith Efforts include:

(1) Contacting minority businesses that reasonably could have been expected to submit a quote and that were known to the contractor or available on State or local government maintained lists at least 10 days before the bid or proposal date and notifying them of the nature and scope of the work to be performed.

(2) Making the construction plans,…