STA Tawas AC Troublshoot and Repair SOW.docx

PR #: 30454PR230014653

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

USCG Station Tawas A/C System Troubleshoot & Repair

25Apr2023

1.0 GENERAL

1.1 BACKGROUND

USCG Station Tawas has contacted multiple companies in the area to conduct repairs on the existing system. Most companies were unable or unwilling to provide a quote for conducting repairs on the existing system, citing the age, complexity of the system, and several years of compounding repairs. An SSMR has been submitted for complete replacement of the system, however due to time limitations it is necessary to repair the existing system to a partially functioning state by repairing only the chiller circuit portion to operability.

1.2 SCOPE

Contractor shall be responsible for troubleshooting and repairing specified air conditioning circuits. Additionally contractor shall remove and debris, garbage, byproduct, grime, or material as a result of work completed.

1.3 OBJECTIVE .

The obsective of this contract is to repair HVAC circuits ACCU-3 and ACCU-4 and corresponding chiller and components to an operable state with no leaks in order to provide cooling to the building.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

1.4.2.1 Applicable building scematics and diagrams will be made accessible by USCG personell up request on site.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Recover Refrigerant

2.1.1 Contractor must recover all refrigerant from circuits ACCU-3 and ACCU-4.

2.2 TASK TWO. Pressurize Circuits

2.2.1 Contractor must pressurize systems with nitrogen and trace gas

2.3 TASK THREE. Leak Check

2.3.1 Contractor must conduct leak check on the entirety of both circuits, chiller, and attached components.

2.4 TASK FOUR. Repressurize

2.4.1 Contractor must repressurize systems with nitrogen and trace gas after completing all repairs

2.5 TASK FIVE. Recheck for Leaks

2.5.1 Contractor must conduct leak check on the entirety of both circuits, chiller, and attached components after completing all repairs.

2.6 TASK SIX. Evacuate System Below 500 Microns

2.6.1 Contractor must evacuate system below 500 microns and ensure vacuum holds for a minimum of 30 minutes.

2.7 TASK SEVEN. Supply and Charge System with Refrigerant

2.7.1 Contractor must supply and charge proper amount of R-410a into each circuit

2.8 TASK EIGHT. Warranty for 90 Days

2.8.1 Contractor must warranty labor and any associated costs resulting from faulty labor for a minimum of 90 days.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this SOW.

3.2 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.3 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 30 calendar days from the date of award.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard at 600 Lighthouse Road, East Tawas, MI 48730

4.3 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 and 1800 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 TRAVEL

Contractor travel must be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor must be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

4.5 POST AWARD CONFERENCE

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 7 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 600 Lighthouse Rd, East Tawas, MI 48730 or via telephone.

4.6 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

The Government will provide the following information, data and documents to the Contractor for work required under this contract:

1. Technical drawings of HVAC, plumbing, and electrical systems

The Contractor must use Government furnished information, data and documents only for the performance of work under this contract, and must be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor must not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 90 business days to review deliverables and make comments. The Contractor must have 30 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 Electronic Submission of Payment Requests (FSMS Awards)

(a) Definitions. As used in these instructions -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

(b) Except as provided in paragraph (c) of this clause, the contractor must submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the contractor must include a copy of the contracting officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

LAST UPDATED: 04/25/2023 PAGE 8/17