STA Indian River Post Light Replacement SOW.doc

SCOPE OF WORK

Coast Guard Station Indian River Inlet Overhead Post Lights Replacements 39373 Inlet Rd. Rehoboth Beach DE 19971

1. GENERAL REQUIREMENTS: Remove and replace 12 light post heads which are approximately 35ft high atop the current metal posts throughout the Station. Materials shall be suitable for extreme weather conditions. Contractor shall install two new electronic timer switches located in the Pump House onboard station. A full operational test of all lights and timer switches will be completed prior to completion of the project. The contractor shall supply the personnel needed to conduct all aspects of the physical nature of this project, to include the removal and disposal of all used material and components. The contactor shall supply all the required equipment, tools, and hardware to complete the project.

2. COMMENCEMENT AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence work after the required items have been purchased and lead time has been established. Once established, Station Indian River Inlet Rep, MK1 Patrick Chemodurow (not to be delegated) will coordinate delivery and timing of task completion, typically 0800-1700 Monday through Friday.

3. SCOPE OF WORK:

1. Lockout/tag-out electrical supply power IAW OSHA requirements.

2. Remove all existing interferences.

3. Remove all lights installed atop the 12 existing light posts throughout the station’s exterior.

4. Install new lights atop the 12 existing light posts throughout the station’s exterior.

5. Rewire all new lights to the 12 existing posts.

6. Once installed, complete full system check with Station Indian River Inlet Rep (MK1 Patrick Chemodurow, not to be delegated) to verify operation of all newly installed components and systems to ensure full and proper operation.

7. Unwire and remove the two existing timer switches installed on the south bulkhead of the Pump House on station.

8. Install and wire two new electronic timer switches on the south bulkhead of the Pump House on station.

9. Set timer switches to date and time after installed and rewired.

10. Preset both timer switches for newly installed post lights to turn on at sunset and turn off at sunrise.

11. Reinstall all existing interferences.

12. Once completed, complete full system check with Station Indian River Inlet Rep (MK1 Patrick Chemodurow, not to be delegated) to verify operation of all newly installed components and systems to ensure full and proper operation.

13. Conduct a full and final inspection with Station Indian River Inlet Rep (MK1 Patrick Chemodurow, not to be delegated).

14. Provide the extended parts and labor warranty documents to customer. Final completion of work will be verified by Station Indian River Inlet Rep (MK1 Chemodurow, not to be delegated).

15. Upon completion, the contractor shall relocate removed post lights and any hardware associated with them to the east side (behind) Pump House for STA personnel. The contractor shall not to be tasked with disposal or granted ownership of the removed post lights installed.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with MK1 Patrick Chemodurow @ (302) 227-2440.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is MK1 Patrick Chemodurow @ (302) 227-2440.

6. CONDITIONS AFFECTING THE WORK: The contractor should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of the intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the unit’s regular hours, they must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The Station Indian River Inlet Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on CG Station Indian River Inlet shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Safety Officer prior to starting work.

b. Written notification must be provided to the Station Indian River Inlet Safety Officer, BMC David Guest @ (302) 227-2440 in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Safety Officer.

c. Copies of the following must be provided to the Safety Officer, prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor at Station Indian River Inlet. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on Station Indian River Inlet has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on Station Indian River Inlet shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist MK1 Patrick Chemodurow @ (302) 227-2440 prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Station Indian River Inlet. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.