DRAFT

Statement of Work Job Title: Decontamination Installation of New Water Softener and an

Upgraded Reverse Osmosis System with Nano Filtration System

BACKGROUND

The Indian Health Service, Northern Navajo Medical Center (NNMC) in Shiprock, New Mexico is requesting the installation of new water softener in room LC108 and an upgrade Reverse Osmosis (RO) system along with nano filtration system located in room LB117 to allow Decontamination room LC104 to increase processing of five (5) to sixteen (16) endoscopes per day. The upgraded RO system will also provide critical water for two (2) existing washers in Sterile Processing Department in room LC107. The quality water used to process medical devices must meet American National Standards Institute (ANSI)/Association for the Advancement of Medical Instrumentation (AAMI): ANSI/AAMI Standard 108:2023 water for the processing of medical devices Table 2 – Categories and performance qualification levels of water quality for medical device processing. Another nano filtration system will go in UC102 chiller room where the existing softener, hot water heater, and along with five (5) micron filter stations are located. The additional nano filtration system will be installed in flow path of the currently water quality system leading to mobile Sterile Processing Department (SPD) unit remove last bit of conductivity and hardness from soften water to meet the ANSI/AAMI Standard 108:2023.

OBJECTIVES

The objective is to meet ANSI / AAMI Standard 108:2023 water for the processing of medical devices standards while producing quality water for processing critical water for endoscope processing and having final rinse (e.g., critical water) water available on existing two

(2) washers. The clinical staff would like to increase their original processing number of five (5) endoscopes to sixteen (16) endoscopes per day. The daily demand for both “utility water” and “critical water” quality waters will increase sufficiently. To meet the demand for quality water the raw water must go through a new water softener system in room LC108 along with upgrading reverse osmosis (RO) system in room LB117. The Sterile Processing Department have two (2) existing washers located in Workroom and Sterilizing room LC107 that also requires “critical water” criteria. The two (2) existing washers will be set up as a contingency plan for when STERIS mobile unit is not available. The medical devices can be processed in NNMC existing Sterile Processing Department when quality water meets ANSI/AAMI Standard 108:2023 water for the processing of medical device standards.

In addition, a quarterly preventive maintenance service for both the existing and new water softeners, a new reverse osmosis system and both nanofiltration system to ensure all systems operate efficiently, extending its lifespan and preventing future problems and costly repairs. The entire system helps deliver soft and quality process water along with protects plumbing and equipment from mineral buildup.

PERIOD OF PERFORMANCE

Decontamination Reverse Osmosis Upgrade:

Upgrade Reverse Osmosis installation in room LB117:

Period of Performance will be from November 01, 2025 to February 27, 2026

Install New Water softener in LC108:

Period of Performance will be from November 01, 2025 to February 27, 2026

Install Nano filtration system in room LB117:

Period of Performance will be from November 01, 2025 to February 27, 2026

Adding Nano Filtration System to Current Mobile SPD unit:

In Nano filtration system in room UC101 Chiller Room:

Period of Performance will be from November 01, 2025 to February 27, 2026

Preventive Maintenance Services (PMS):

PMS - reference Owner’s Manual requirements.

Period of Performance for the base period will be from April 01, 2026 to March 31, 2027.

Period of Performance for the option year one will be from April 01, 2027 to March 31, 2028.

Period of Performance for the option year two will be from April 01, 2028 to March 31, 2029.

Period of Performance for the option year three will be from April 01, 2029 to March 31, 2030.

Period of Performance for the option year four will be from April 01, 2030 to March 31, 2031.

SCOPE

Provide all necessary piping, three-way piping, installation of softener, tools, equipment, pumps, ultraviolet light, motors, miscellaneous supplies, miscellaneous material, lifting devices, ladders, labor to successfully install new softener, upgraded reverse osmosis system and two nano-filtration systems. Provide and install a 500-gallon storage tank for building nano filtration system that feeds mobile Sterile Processing Department unit. Provide and install two (2) 300-gallons storage tanks to provide Decontamination room to provide enough process quality water to process sixteen (16) endoscopes per day along with providing two (2) existing washers with final rise water (e.g., critical water).

A. Building Process Quality Water – Nano Filtration System:

1.) Provide and install G2-4 HE filtration system or equivalent to supply quality water from 500-gallon storage tank to existing mobile SPD unit. Purchase, pay for freight, deliver, install, start-up and training of new G2-4 HE filtration system or equivalent. The installation of new equipment will be in UC102 including a painted equipment stand.

2.) Provide and install a new 500-gallon storage tank including freight and delivery. Confirm all piping is secure to and from the storage tank to existing mobile SPD unit piping including level control. Also provide target total dissolve solid (TDS) kit.

3.) Provide and install standard DAB re-pressurization pump to purchase, freight, delivery, install, start-up and training to supply quality water from storage tank to existing mobile SPD unit to minimize hardness and conductivity.

4.) Provide and install a twenty-one (21) gallon ultraviolent (UV) light capacity system including freight, delivery, start-up and training. Make sure UV light is in the process flow path of quality water from storage tank to existing mobile SPD unit.

5.) Provide and install all the necessary plumbing parts to complete the job. The G2-4 HE filtration system to installation in room UC102. This should include but not limited to piping, isolation valves, check valves, unions, coupling, test port for gathering water samples, hangers, etc.

B. Decontamination Room Reverse Osmosis Upgrade, Install New Softener and Nano Filtration System:

1.) Provide and install G1-2F filtration system or equivalent to supply quality water from storage tank to existing Decontamination upgraded reverse osmosis (RO) system. Purchase, pay for freight, deliver, install, start-up and training for a new G1-2F filtration system or equivalent. The installation of new equipment will be in LB117 including painted equipment stand.

2.) Provide and install a new 300-gallon storage tank including freight, delivery and fifty feet of heat tape. Confirm all piping and plumbing parts are secured to and from the storage tank to reverse osmosis (RO) system and eventually to Decontamination sink include level control on the storage tank. Also provide target total dissolve solid (TDS) kit.

3.) Provide and install DAB standard re-pressurization pump include freight, delivery, start-up and training to supply quality water from storage tank to new Zurn Lab Faucet in Decontamination sink area.

4.) Provide and install a fifteen (15) gallon ultraviolent (UV) light capacity including freight, delivery, installation, start-up and training. Make sure UV light is in the process flow path of quality water from storage tank to existing Decontamination sink.

5.) Provide and install necessary plumbing parts to complete the job in installing G1-2F filtration system to installation in room LB117. This should include but not limited to piping, isolation valves, check valves, unions, coupling, test port for gathering water samples, hangers, etc.

6.) Provide and install a new Reverse Osmosis (RO) System with a nominal capacity of 4000 GPD equivalent of G1-2F Series Reverse Osmosis Water Treatment System or equivalent. This includes support stand, level control, freight, delivery, installation, start-up and training. The new RO System will be in LB117

7.) Purchase and install a separate new 300-gallon storage tank. Confirm all piping is secure to and from the storage tank.

8.) Purchase, deliver, install 50 feet roll heat tape around storage tank to provide heating to the storage tank continuously, so process water quality meets temperature range between 70 degrees Fahrenheit and 95 degrees Fahrenheit.

9.) Purchase, deliver, install and start-up DAB Mini Pump to circulate water with pump flow 5.6 G.P.M. at 150psi.

10.) Provide a Zurn Lab Faucet (model number 45K786 or equivalent) for increase flow into the existing Decontamination room sink.

11.) Provide and install along with all needed plumbing parts to complete the job. This should include but not limited to piping, isolation valves, check valves, unions, coupling, test port for gathering water samples, etc.

12.) The entire job should include purchase, freight, installation, start-up and training with several (e.g., seven) trip charges and overnight lodging.

13.) Provide three inches stainless flow meter model #01027902 or equivalent.

14.) Purchase, freight, deliver, install and start-up CSM-300-3NC Water Softener with 30”x50” brine tank that will be installed in LC108 and piping includes tapping into existing 2-1/2” domestic cold-water piping where three-way valve will be installed for the softener, so soften water (e.g., utility water) can be provided to entire Decontamination room LC104.

15.) Along with the softener installation, we need to provide twenty (20) - 50# salt bags.

16.) Provide all the need plumbing parts to complete the job in softener installation in room LC108. This should include but not limited to piping, three-valves, isolation valves, check valves, unions, coupling, test port for gathering water samples, etc.

17.) Preventive maintenance includes checking salt levels, cleaning the brine take to remove sediment

TASK

1.) Conduct a Pre-Construction Risk Assessment (PRCA)/ Infection Control Risk Assessment (ICRA) with all stakeholders including contractors and equipment suppliers prior to starting work.

2.) Develop a mini-project schedule with the contractor to provide to Sterile Processing Department (SPD) Supervisor and agree on a logical time to complete the installation with minimal disruption.

3.) Schedule Cold Water shut down with department and entire Northern Navajo Medical Center key stakeholders.

4.) Contractors should provide skilled personnel to complete the project with minimal delays and mistakes. All equipment must include one year warranty and labor warranty must be included.

DELIVERY

The equipment supplies and materials will be delivered to NNMC General Services with NNMC Facilities.

GOVERNMENT-FURNISHED PROPERTY

NNMC Facility Management Department (FMD) will provide PCRA/ICRA and any ICRA barriers to complete the job.

NNMC Facilities will provide Security badges, and each contractor will need to sign in daily at Facilities Department Maintenance Shop.

NNMC Facilities will provide contractor parking on the North side of STERIS trailer on dirt parking lot.

CONTRACT-FURNISHED PROPERTY

1.) Contractors will provide all Personal Protective Equipment (PPE) during the entire project.

2.) Contractors shall provide all tools, equipment, materials, supplies, ladders, safety equipment, and vehicles to project sites. No lending of U.S. Government tools or equipment will be allowed.

SECURITY REQUIREMENTS

Badges can be picked up and returned to Security Office. Daily signing-in and signing-out at NNMC Facilities Maintenance Shop is a requirement.

PLACE OF PERFORMANCE

Northern Navajo Medical Center (NNMC), Shiprock, New Mexico, Rooms LB117, LC108, LC104 and UC102 Chiller Room.