SSP_LAWN_SOW FY20 Partial Year.pdf

Continuation to Block 11 (b), Request for Quotation SF19

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

Sector St Petersburg

Specifications for Sector St. Petersburg GROUNDS MAINTENANCE AND

LANDSCAPING SERVICES

Fiscal Year 2020/2021 (July-December)

GENERAL REQUIREMENTS

PART 1 – General:

United States Coast Guard Sector St. Petersburg is accepting proposals for qualified individuals or firms for ground maintenance and landscaping service. Prior to submitting a quote, it is mandatory to examine the SOW and it’s highly recommended to visit the facilities to take field measurements, evaluations, etc, and become familiar with existing conditions under which the work will be performed. Site visit will be scheduled for June 9, 2020 at 9:00 a.m. at the location stated on part 2.1 & 2.2 (see Provision/Clause 52.236-3 attached). After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Sector St Petersburg. The

POC is:

Andy Galicia: 727-824-7599, email: ANDY.GALICIA@USCG.MIL

Lawrence Antonucci: 727-824-7609, email: LARRY.P.ANTONUCCI@USCG.MIL

PART 2 – Location:

1. U.S. Coast Guard Sector St Petersburg (North Mooring)

600 8TH AVE SE

ST PETERSBURG, FL 33701

2. U.S Coast Guard Sector St Petersburg (South Mooring)

1301 BEACH DR S.E

ST PETERSBURG, FL 33701

PART 3 – Facility Operating Hours:

The facility shall remain in operation throughout the service. Contractor access to the service site shall be limited to the following: 7:00am to 4:00pm, Monday through Friday, excluding holidays. Access to the site shall not be permitted on the weekends without prior approval from the Contracting Officer in writing.

PART 4 – Security Requirements

1. The contractor shall provide a list of names and a copy of their driver licenses for employees that will need access to the facility to the Coast Guard COR for access to the base.

PART 5 – Notification of Start and Completion of Work

1. Contractor shall notify Coast Guard Contracting Officer Representative (COR) before commencing work/service.

2. Contractor shall notify Coast Guard COR after completing work/service.

PART 6 – Safety mailto:ANDY.GALICIA@USCG.MIL mailto:LARRY.P.ANTONUCCI@USCG.MIL

1. During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR part 1926 –

Safety and Health Regulations for Construction

PART 7 – Contractor Responsibilities:

1. The Contractor shall provide all labor, personnel, equipment, tools, transportation, supervision and management and any other items necessary to perform the services required in order to maintain healthy grass, trees, shrubs, and plants. The services shall be furnished in a manner that provides superior customer service and well-maintained facilities that present a healthy, clean, neat, and professional appearance in accordance with all terms and conditions of the contract.

The Contractor shall use the PWS, as well as any approved plans, to accomplish the tasks generated for this effort, as listed below, which may not be all inclusive; and, to achieve the desired quality of service:

Ground maintenance to include grass cutting/mowing and trimming.

Edging-turf and weeding flowerbeds

Weed eradication, fertilizer and pest control

Maintenance, care and landscaping of trees under 10 ft in height, shrubbery and plants

Removal and disposal of litter/refuse prior to and after mowing

Sidewalks & streets swept; clippings and debris disposed of off Station afterwards.

2. Contractor shall perform the following services:

a. Lawn Care: work shall be performed on a Weekly basis at Sector St Petersburg

North & South Moorings to obtain the desired results described herein. The contractor shall specify and schedule in their work plan the actual numbers of times that the contractor shall perform lawn care service each month. Any excessive damage to trees or property caused by trimming, mowing, edging, and weed eating shall be repaired at the contractor’s expense.

a.1. The Contractor shall provide Lawn Care Service at the specified frequency:

Lawn Care Service to commence July 06, 2020 through December 31, 2020 (21 weeks total services)

Lawn Care Service to be completed on a weekly basis July through October. (17 weeks)

Lawn Care service to be completed bi-weekly starting November through

December. (4 weeks)

b. Grass Cutting/Mowing: Lawn areas shall be maintained in a manner that will promote proper health, growth, rich natural green color and neat appearance.

Following heavy rains the Contractor shall wait a sufficient period of time to allow all grounds to dry out enough to support grounds maintenance equipment such that it will not leave routing or defacing.

b.1. The cutting height of the mowing equipment, which shall be kept in sharp condition so as to provide an even cutting height, shall be 2-1/2 inches in all areas b.2. Drainage ditches shall be maintained down to the wet line each mowing cycle b.3. All retention ponds shall be cut down to the wet line each mowing cycle; and , the entire area shall be cut as soon as it is sufficiently dry to allow such cutting.

c. Trimming, Edging-Turf and Weeding Flower Beds and Weed Eradication:

Contractors shall trim edge and weed on a recurring basis in conjunction with grass cutting.

c.1. This shall include the neat edging and trimming of grass and weeds along sidewalks, side walk control joints, walls, curbs, fences and their perimeters (included all boundary fencing, safety fencing, and all other fencing on property), trees, shrubs, plant beds, tanks, fire plugs, poles, guy wires, sprinkler heads, sea walls, piers, and other areas not reached by regular mowing equipment.

c.2. The weeds/grass shall be pulled out of flowerbeds and around bushes.

c.3. All sidewalks, curbs, streets, fencing, rock beds, and parking areas shall be weed controlled on a recurring basis in conjunction with each mowing.

c.4. The Contractor shall provide Lawn Fertilizer and Weed Control treatments within the city and country ordinance and at the specified frequency for the specified areas:

North Mooring (2.1) for all grass areas (Site Map 1) o December & September 2020

South Mooring (2.2) for all grass areas. (Site Map 2 in blue) o December & September 2020 c.5. The Contractor shall provide insect and pest control treatments within the city and country ordinance and at the below schedule:

North Mooring (2.1) for all grass areas (Site Map 1) o July 2020, September 2020, December 2020

South Mooring (2.2) for all grass areas. (Site Map 2 in blue) o July 2020, September 2020, December 2020

d. Maintenance, care and Landscaping of Trees, Shrubbery and Plant: Work shall be performed, in conjunction with lawn care service, on a monthly basis at Sector St

Petersburg North & South Moorings to obtain the desired result described herein.

The contractor shall specify and schedule in the Work Plan the actual number of times that the contractor shall perform maintenance service each month.

d.1. The contractor shall prune, trim, and landscape all trees under 10 feet in height, plus all hedges, shrubbery, plants, and ferns, in conjunction with each grass cutting to present a uniform appearance in a neat and clean manner. This shall provide for a proper development of shape and growth; the removal of broken limbs and growth damaged by insects, disease or by storms; and, he clearing of utility poles, lines and all boundary fencing.

d.2. All pruning and trimming shall be done in accordance with acceptable horticulture practices, which shall include any addition of new trees, plants, shrubbery, flowers and/or the removal of the same.

e. Removal and Disposal of Refuse: Prior to each mowing, any collection of bottles, papers, cartons, cans, and other debris/matter not compatible with well-kept grounds shall be removed from all areas to be mowed and disposed of as required. After mowing/trimming/edging/pruning, all cut areas, streets, sidewalks, parking areas, landscape beds, curbs, and catch basins inlets shall be free and clear of all grass clippings, fallen leaves, trash palms fronds, grass cuttings, fallen branches, bark, limbs, dead vegetation, trash, stones/dirt, cut weeds and other debris/foreign materials.

e.1. All trash/debris shall be removed and disposed of immediately from Government property in compliance with all Federal, State and Local laws and regulations at the

Contractors expense with each service. Debris shall not accumulate in open spaces.

The contractor shall not use Coast Guard compactors, dumpsters or containers for disposal.

PART 9 – Final Inspection and Acceptance:

1. When the contractor has completed all of the work, they shall notify the Coast Guard

(COR) for a final inspection

2. Deliver all paperwork

3. If the work is accepted, the contractor shall submit to the Coast Guard (COR):

Contractor’s notice of completion

Contractor’s daily reports signed and dated.

Submittal of invoice(s) information will be provided once award of contract has been made.

600 8th Ave Se

St Petersburg, FL

Site Map 1

1301 Beach Drive S.E.

St Petersburg, FL

Site Map 2

This page intentionally left blank.