sSOW Operations Superintendent SOW Only.docx

UNITED STATES DEPARTMENT OF AGRICULTURE BELTSVILLE AGRICULTURAL RESEARCH CENTER

FACILITIES SERVICE

UTILITIES MANAGEMENT UNIT

BUILDING 426A, BARC EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MARYLAND 20705-2350

STATEMENT OF WORK AND SPECIFICATION

TO

CONTRACT SERVICE FOR 1 FULL TIME OPERATIONAL SUPERINTENDENT FOR THE WATER AND WASTEWATER TREATMENT PLANTS

BELTSVILLE AGRICULTUREAL RESEARCH CENTER

BELTSVILLE MARYLAND

February 4, 2021

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

1.2 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: N/A

STATEMENT OF WORK

PROJECT LOCATION: Beltsville Agricultural Research Center (BARC) Water treatment plant (WTP B-310) and Wastewater Treatment Plants (WWTP East B-218 and West B015), Beltsville, Maryland

DESCRIPTION OF WORK:

The US Department of Agriculture needs to contract 1 full time Operational Superintendent to work 8 hours per day, 5 days, (40 hours) per week Monday through Friday to advise government operator’s and managers on the operations and maintenance of the Wastewater Treatment Plants, Water Treatment Plant, well systems, and the distribution of water and wastewater collection systems located at the USDA BARC East Campus, building’s 218, 015, and 310. The Operations Superintendent shall provide status updates to the USDAs Utility Management Unit Manager and shall be responsible for maintaining the WWTPs and the WTP operations within the applicable rules and regulations of the Maryland Department of the Environment (MDE). The Operations Superintendent shall provide other advisement duties that include maintaining BARC ‘s water wells and distribution, and wastewater collections in accordance with the rules and regulations of the MDE. The Operations Superintendent shall provide recommendations on leading, planning, organizing, directing and managing the day-to-day operations that are described by the Utility Management Unit Manager and will advise managers and operators on the operations, and routine maintenance of the USDA BARC wastewater and water treatment plants. The Operational Superintendent service shall include all items necessary to provide lab collection and analysis of wastewater and water at both Wastewater Treatment Plants as well as the Water Treatment Plant. Lab services shall be performed to comply with each site’s state issued NPDES permit sampling requirements as required by MDE. The lab collection and analysis shall be performed by the agreed upon third party contractor that has been recommended by the superintendent. The superintendent shall be responsible the hiring of the lab services after USDA management has approved of said lab service. Funding for the lab service shall be provided by the USDA and is reflected as separate line item as a part of this contract. All lab service contractors shall be fully licensed and have a positive approval rating with MDE. The Operational Superintendent shall be responsible for reporting all overflows, spills, or any other type of unauthorized discharge to MDE as well as to the agencies Utility Unit Manager and the USDA BARC Center director’s office. The Contractor shall provide consulting, advisement, and reporting services in repair, replace, troubleshoot, and maintain operation of waste water treatment plant and water treatment plant. The contractor personnel must have a Superintendent license in this field, from Maryland Department of Environment (MDE).

Contractor shall perform following tasks:

· Provide Beltsville Agricultural Research Center (BARC) a Superintendent that is on site 8 hours per day, 5 days, (40 hours) per week Monday through Friday and must be available for consultation via telephone on weekends and in case of emergency. A copy of a Superintendent’s license listed must be at each treatment plant.

· Provide an initial evaluation of plant operations and make recommendations regarding process operations and process control testing.

· Perform site-visits regularly at a minimum frequency of twice a month, to evaluate plant operations and make process adjustments based on information provided by BARC Waste Water Treatment Plant and Water Treatment Plant Operators.

· Implement written protocol for Waste Water Treatment Plant and Water Treatment Plant’s operations. Develop daily log sheets to record plant information.

· Work with BARC Waste Water Treatment Plant and Water Treatment Plant Operators to bring the plant into compliance enforced by state and federal authority, MDE & EPA.

· Provide operator training for Waste Water Treatment Plant and Water Treatment Plant Operators operation for BARC’s plant operators.

· Generate monthly reports. DMR’s (Discharge Monitoring Repots) and MOR’s (Monthly Operating Reports). Provide updates on plant conditions including water analysis results and any required improvements for all three plants through a monthly meeting.

Operational Superintendent Responsibilities:

· Collect and analyze all labs outlined on the MDE wastewater permits and the ground water discharge permit. (A list of labs-test based on permits are attached).

· Provide lab results and reports.

· Provides oversight for water treatment and wastewater treatment plant service for labs, DMR, MOR, apply for permits and specialty paperwork.

· Assist with wastewater and water samples and takes routine test such as residual chlorine, CL2, D.O., Total solids, PH, etc. in accordance with MDE permit standards.

· Provides recommendations for further treatment process after samples have been analyzed and determines the need to slow down or speed up wastewater and sludge pumps, and adds chlorine or other chemicals to obtain proper bacteriological conditions.

· Assist with daily and weekly inspections of all lift station, pump houses, and water towers.

· Assist in maintaining the water main and the fire hydrant flushing program.

· Assist in the planning of the operations and routine maintenance, while ensuring compliance with all local, state, and federal requirements.

· Makes recommendation to the Utility Management Unit Manager to prioritize preventative maintenance (PM) and corrective maintenance (CM) to assure the best operational readiness, and assure efficient and resilient operations of plant equipment and process units.

· Check and review plant log records, computer data trends and tabulations, lab reports and other data to ensure all equipment is functioning and is being used properly.

· Assist in creating and establishing written processes, SOPs, procedures and work methods for the Operators to improve operations of the plants.

· Monitor supplies and chemical inventory and various other records and reports essential to the operation of the plants. Contractor shall not purchase chemicals; monitors only and alerts USDA operators and managers before chemicals are exhausted.

· Assure that the operations of the wastewater treatment plants, pump stations, and water treatment plant comply with state and federal water quality and permit regulations.

Serve as technical advisor to Operators on treatment processes.

· Influent/Raw- PH, DO, Temperature, Alkalinity.

· Lagoon- PH, DO, Temperature, (2X a day).

· Digester 1- PH, DO, Temperature

· Digester 2- Ph, DO, Temperature

· Settability-5 minute, 30minute, Alkalinity

· Clarifier- PH, blanket

· W.A.S. Gallons

· Aerobic- PH, DO, Temperature

· Effluent

· PH, DO, Temperature, CCCL, CCCE, FECL2, (2x day)

· Meter reading, Turbidity (1x day)

· Precipitation, weather conditions and temperature recording

· Chemicals: Inventoried and usage

· All pump stations

· Proper operation

· Record keeping

· Storage Pond

· Ensure 2ft free board- divert pond water back to main plant to when the plant is not overwhelmed

· Collect samples and place in refrigerator for lab pickup/ only during emergency situations when operators are unavailable.

· Sludge- PH, DO, Temperature, and gallons

· Only need to be recorded when being hauled and/or to used

· UV (ultraviolet)

· Check bulbs and record intensity

· Attend weekly meetings/conference calls.

· Report any new, unusual problems and deviations encountered to the Utility Management Unit Manager.

· Assist in the development and maintenance of a valve exercise program.

· Make recommendations for proper document storage and file management. Manage existing files and store documents, record, and files in accordance with statutes of limitations.

· Evaluate plant operations and make process adjustments based on information in conjunction with the BARC operators.

Wells and water Towers:

· There are 8 total wells and 3 water towers.

· Wells are numbered 1-8

· Towers are numbered 1-3 Lift stations:

· Lift stations are located throughout the BARC campus, and are numbered as follows.

· Main pump station at Building 218

· 194

· 304

· 308c

· 1008

· 1500

· 1286

Period of Performance:

Operational Superintendent- April 1, 2021 to March 31, 2022 with two (2) option years available.

Labor category and qualification:

Must hold Superintendent license from MDE and have five-year experience in operation and maintenance of waste water and water treatment plant. Also, must have knowledge of federal & Maryland state regulatory requirements in this field.

List of labs/Tests based on the permits:

No.

Test Quantity per year Notes Stage 2 (TTHM and HAA5)

Nitrate

Lead

Copper

Total Coliform/E. Coli Including Total Cl, Free Cl, and pH Iron for finished water Phase II/V Metals and Arsenic including Fluoride

Security Clearance requirement:

Contractor personnel must complete documentation for a site badge including fingerprinting and background check:

· Proximity card/security code request form

· AD-1197 Request for USDA Identification (ID) badge

· OF-306 Application for Federal Employment (even if they are a contractor or will be temporary and not expected to be a federal employee).

· Resume

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