SSN-WCSS25013 ESRI EEAP RENEWAL.pdf
PDF 293 KB Posted
- Attached to
- RFQ-RC-2025-052 PASSPORT MEDIA PAPER
- Solicitation number
- RFQ-ROCKLAND-25-000060
- Issued by
- Rockland County, New York
About this file
This document is a Sole Source Notification (SSN-WCSS25013) issued by the Westchester County Bureau of Purchase and Supplies for the Department of Information Technology, proposing to renew annual subscription services with Environmental Systems Research Institute, Inc. (ESRI). The notification covers two primary ESRI Advantage Program services: a comprehensive annual subscription providing geospatial enablement with technical advisory services, including a one-day annual planning session, up to 100 Advisor hours, quarterly technology webcasts, and 100 Learning and Services Credits, along with an additional 50 Learning and Service Credits that can only be purchased with an existing Advantage Program subscription. Interested vendors must submit a Statement of Capabilities electronically via BidNet's portal by March 25, 2025, before 2:00 PM, with the County reserving the sole discretion to review and determine whether to conduct a competitive solicitation.
The document emphasizes that all vendors offering the specified products must be authorized ESRI distributors and provide proof of authorization. Potential respondents must demonstrate working knowledge of ESRI services, provide written authority from ESRI to furnish services, and include a documented record of other distribution and maintenance agreements. Vendors are explicitly instructed not to contact the department directly about the procurement, with all inquiries to be directed to the buyer, Marty O'Sullivan. The notification is informational and not a formal request for competitive quotes, with the County retaining complete discretion in evaluating potential alternatives to the sole source procurement.
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SSN-WCSS25013 Page 1 of 2
WESTCHESTER COUNTY BUREAU OF PURCHASE AND SUPPLIES
148 MARTINE AVENUE, ROOM 713, WHITE PLAINS, N.Y. 10601
TELEPHONE: (914) 231-1872 FAX: (914) 231-1546
EMAIL: Purchasing@WestchesterCountyNY.gov
Buyer: Marty O’Sullivan Phone: 914-231-1315 Email: maoc@WestchesterCountyNY.gov
SOLE SOURCE NOTIFICATION - # SSN-WCSS25013
PROPOSED SOLE SOURCE PURCHASE OF ENVIRONMENTAL SYSTEMS RESEARCH
INSTITUTE, INC. (ESRI) FOR THE WESTCHESTER COUNTY DEPT. OF
INFORMATION TECHNOLOGY
The Westchester County Department of Information Technology and the Bureau of Purchase and Supplies intend to recommend the issuance of a Sole Source award to ESRI for the Renewal of annual subscription services located at 148 Martine Ave. White Plains, NY 10595. Any purchase order resulting from this proposed sole source will be made in accordance with the Laws governing the Purchasing Process of the County of Westchester.
The Contractor shall furnish services on the attached pages. All vendors offering the specified products must be authorized distributors of parts and maintenance for ESRI and provide proof of authorization.
Any interested party that believes it can comprehensively provide a comparable product or service as noted above, shall submit a Statement of Capabilities in sufficient detail to determine if the specifications/requirements can be met. A Statement of Capabilities shall include working knowledge of the ESRI services listed on the following pages; written authority by ESRI to furnish services on the following pages; and documented record of other distribution and maintenance agreements for ESRI.
Responses must be submitted electronically via BidNet’s electronic solicitation portal by March 25 2025 prior to 2:00 PM. The County shall be the sole judge in reviewing response with regards to quality, performance, and price. Interested vendors MAY NOT directly contact the department regarding this procurement. Inquires must be directed to the buyer contact noted above.
This notice is issued for informational purposes only and is NOT a request for competitive quotes.
Information received will be considered whether to conduct a competitive solicitation. A determination to not compete this proposed procurement based upon responses to this notice is solely within the discretion of the County.
SIGNED:
Marty O’Sullivan Buyer mailto:Purchasing@WestchesterCountyNY.gov mailto:maoc@WestchesterCountyNY.gov
1) ESRI Advantage Program:
Annual subscription designed to provide geospatial enablement through technical advisory, an annual planning meeting, a developed technical work plan, and access to exclusive quarterly technology webcasts.
The program also provides access to a consulting, premium support, and training services. This configuration includes a one-day annual planning session; up to 100 Advisor hours; Quarterly Technology Webcasts and 100 Learning and Services Credits.
2) Esri Advantage Program: Additional 50 Learning and Service Credits. This product cannot be purchased without an existing Advantage Program subscription.
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