SSN_USMCFP Springfield_On-Site Translation Services.pdf

Rou U.S. Department of Justice

Federal Bureau of Prisons

Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Spanish Interpreter/Translator Services (2) USMCFP Springfield

Springfield, MO

The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), is conducting market research in compliance with Federal Acquisition Regulation, Part 10. This requirement is for the provision of two

(2) on-site Spanish Interpreters/Translators. The services will be provided on an as needed basis at the

USMCFP Springfield, located at 1900 West Sunshine Street, Springfield, Missouri 65807-2240.

The Government intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices, consisting of one (1) base year and four (4) twelve-month option years, plus an optional six (6) month extension period at the unilateral discretion of the Government. The NAICS code is 541930 (Translation and Interpretation Services). The small business size standard is $22.5 million.

A draft copy of the Statement of Work is attached to this questionnaire for more specific details.

Additional details will be forthcoming in the solicitation. A Government solicitation document for this requirement is being developed, of which a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitations are not available at this time. This notice does not constitute a commitment by the Government. The information gathered from market research will be vital in the formation and set-aside status of solicitation.

THIS IS A NOT A NEW REQUIREMENT - Services are currently in place for this requirement. The current incumbent is Parliament, LLC. The contract was awarded in October 2020, in the amount of

$218,275.20 for a base year and four (4) one-year options, with an additional six (6) month extension period. This contract is set to end on March 31, 2026.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Translation and

Interpretation Services is 541930. The size standard is $22.5 million (below $22.5 million in gross revenues is considered small, above $22.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large? ______ Small ______ Large

2. Is your company eligible for participation in one of the following small business programs? If so, please indicate which programs below:

____ 8(a) program

____ Women-owned small business concern

____ Economically Disadvantaged Women-owned small business concern

____ Service-disabled veteran-owned small business concern

____ Hub-Zone small business concern

3. Would your company provide these services as either the Prime Contractor or as a Subcontractor:

_____ Prime Contractor _____ Subcontractor

SSN: 15BGCS26N00000004A

4. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services

(except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. _____ %

5. Will your company be compliant with FAR 52.219-14? _____Yes _____ No

6. Is your company able to provide readily available, qualified employees to fulfill USMCFP

Springfield’s requirement as specified in the first paragraph? _____Yes _____No

7. Is your company registered in System for Award Management (SAM)? ____Yes ____No

**All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7

(Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at: www.sam.gov

8. Can your company provide firm fixed unit pricing for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than

$500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Missouri?

______Yes ______ No (If no, what are the standard rates per insurance?)

10. Are services of this type customarily available in the commercial marketplace? (Available to commercial business and industry or to the general public)

______Yes ______ No

11. How many calendar days does your company need to prepare a proposal resulting from this solicitation?

15 days 30 days 45 days 60 days

12. If awarded a contract, how many calendar days following an award would it take your company to begin providing services to the institution?

** Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

13. The Federal Acquisitions Regulations requires the following clause in solicitations and contracts when design, development or operation of a system of records on individuals is required to accomplish the agency’s function: 52.224-3 Privacy Act Training. Is this requirement consistent with regulatory requirements specified in the first paragraph? _____Yes _____ No

14. Does your company have an issue with the attached Statement of Work? _____ Yes _____ No http://www.sam.gov/

15. Has your company previously provided these types of services in a prison environment?

______Yes ______ No

16. Which of the following best describes your organization?

______ Non-Profit ______ Faith-Based ______ Corporation ______ LLC

17. Please furnish the following information in reference to your firm:

Name of Business: ________________________________________________

Address: ________________________________________________________

Point of Contact: _________________________________________________

Telephone Number: ________________________________________________

E-mail Address: __________________________________________________

UEI: __________________________________ CAGE: ________________________

VENDOR WEBSITE: ______________________________________________________

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your response to me at sburke@bop.gov no later than December 23, 2025, at 10:00 am, EST.

Should you have any questions or concerns, please feel free to contact me.

Sincerely, Sarah Burke, Contracting Officer

Federal Bureau of Prisons

U.S. Armed Forces Reserve Complex

Field Acquisition Office

346 Marine Forces Drive

Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the System for Award Management website at www.sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notice, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:sburke@bop.gov

STATEMENT OF WORK

SPANISH INTERPRETER/TRANSLATOR SERVICES

Subject The Federal Bureau of Prisons (FBOP), Field Acquisition Office (FAO), Grand Prairie, Texas, intends to make a single award of an Indefinite Delivery/Requirements type contract with firm-fixed pricing for the provision of two (2) onsite Spanish Interpreters/Translators at the United States Medical Center for

Federal Prisoners (USMCFP) Springfield, located in Springfield, Missouri. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

Place of Performance:

USMCFP Springfield

1900 West Sunshine Street

Springfield, MO 65807

Services may be performed throughout multiple locations of the institution.

Period of Performance:

Base Year: Effective Date of Award (EDOA) through 12 months from EDOA;

Option Year 1: 13 months from the EDOA through 24 months from the EDOA;

Option Year 2: 25 months from the EDOA through 36 months from the EDOA;

Option Year 3: 37 months from the EDOA through 48 months from the EDOA;

Option Year 4: 49 months from the EDOA through 60 months from the EDOA;

Six-Month Extension Option: 61 months from the EDOA through 66 months from the EDOA

Scope of Services:

Provide onsite Spanish Interpreter/Translator Services. Contractor employees’ responsibilities shall include but are not limited to verbal conversational interpretation between staff members or other contractors and adult in custody (AIC) patients, and written translations of documents or records at the request of staff members or other authorized personnel. Contractor employee to provide the services for various departments including, but not limited to, Medical, Legal, Case Management, Mental Health, Medical Records, and Nursing located at the U.S. Medical Center for Federal Prisoners, Springfield, MO.

Schedule of Performance:

The contractor employee shall be available to provide services when requested, excluding Federal

Holidays. The services will be provided to USMCFP Springfield on an as needed basis.

The contract rate for services shall be on a per session basis. A session of service consists of one (1) hour.

Partial sessions are not authorized. The contract rate shall include ALL charges for providing Spanish

Interpreter/Translator services.

An estimated maximum number of sessions, per contractor employee, is thirty-six (36) sessions per week, totaling 1,784 sessions per contractor employee, per twelve-month period. Contractor employees shall be available approximately Monday, Tuesday, Thursday, and Friday 08:00 a.m. to 01:00 p.m. or as mutually agreed upon by the contractor and the U. S. Medical Center for Federal Prisoners.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one (1) session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave, and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor shall provide replacement coverage. If the contractor fails to provide coverage, the

Government may seek contractual remedy.

http://www.bop.gov/

STATEMENT OF WORK

SPANISH INTERPRETER/TRANSLATOR SERVICES

Qualifications:

Contractor employee must be fluent in the Spanish language and experienced in providing translation services in a hospital or medical care setting. Contractor employees must have knowledge of medical terminology, legal terminology, and subject matter to make an intelligent translation or interpretation.

Note: Offeror shall submit with quote, supporting documentation for each candidate, such as resumes with references from current or past employers, Federal and/or State Court

Systems, etc. to be determined as a qualified interpreter to meet past performance and qualification criteria.

Supplies and Equipment:

All supplies and equipment that the contractor may routinely need will be provided by the Contractor.

Any records maintained by the contractor under this contract will remain property of USMCFP Springfield.

Attire:

The contractor employee is expected to wear professional clothing while on duty. The attire worn shall be appropriate for the correctional environment in which the contractor employee will be performing services.

Adult In Custody (AIC) Management:

Provision of services under this contract will require frequent and unsupervised contact with AICs. The contractor employee will not be responsible for the management of AICs, other than to ensure the AICs involved in activities within the contractor scope of work shall abide by all rules in effect to ensure their safety as well as the institution security. The contractor employee shall report to the Correctional

Supervisor in charge, any infractions of institutional rules and regulations on the part of the AIC.

Institution Security:

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of AICs. The contract employee will be required to operate a system of records as identified for medical treatment documentation and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

The U.S. Medical Center for Federal Prisoners is a federal prison and therefore the contractor employees agree to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of

AICs. The contractor employees shall attend a four (4) hour orientation program prior to assuming institutional involvement. Contractor employees shall attend two (2) hour refresher training for each option year exercised. Reimbursement to the contractor for time spent in institution security orientation or other periodic security related training will be reimbursed at the contract rate.

Notice of Contraband:

The Contractor will inform all employees that intoxicating beverage, drugs, weapons, etc. will not be allowed on institution property in any vehicle or upon any person. Any person suspected of utilized intoxicating beverages, drugs, weapons, etc., in the performance of this contract will not be allowed on the premises of this institution. Introduction of contraband shall be subject to penalties prescribed by 18

USC 1791.