SSN_SOW_1.pdf

Sources Sought Notice March 2025

Statement of Work (SOW)

U.S. MILITARY OCONUSADOLESCENT SUPPORT AND COUNSELING SERVICES (ASACS)

PROGRAM –Pacific Air Forces (PACAF)

1 . Introduction:

The U.S. Air Force and U.S. Marines require an Adolescent Support and Counseling Services (ASACS) program for select U.S. military OCONUS operations. The ASACS program includes a comprehensive program for prevention, education, identification and referral and treatment.

ASAC services will be provided free of charge to all adolescents and family members of CAC/ military-issued-ID cardholders.

2. Background & History:

In 1986, the Chief of Staff of the U.S. Army recommended that the Department of the Army acquire services in the private sector of trained substance abuse counselors for Europe and Panama due to the high dollar costs of relocating soldiers and their families back to the U.S. for treatment and the institutional costs of the lost expertise of trained soldiers, airmen, sailors and marines whose careers have been marred and are subject to mandatory reassignment from overseas areas in cases where their family members have run afoul of required standards of conduct. In 1987, the U.S. Army funded two non-personal service contracts to provide adolescent substance abuse services for Army dependents of active-duty personnel. Based upon the success of the pilot program in Europe, the U.S.

Army issued additional contracts in 1990 and 1995, of five years duration each, extending ASACS services in Europe. In 1997, two demonstration projects were added to the contract providing for the inclusion of one U.S. Air Force (USAFE) and one U.S. Navy (NAVEUR) location in Europe, under separate agreements with the U.S. Army. In view of the success of the Europe program, and in consideration of the serious problem in the Pacific area with local resources, the U.S. Army issued an additional contract in the Pacific Region in 1989 for adolescent treatment services for U.S. Army Pacific (USARPAC) in Hawaii and Japan, and for U.S. Forces Korea, Eighth U.S. Army (USFK/EUSA). Those services were expanded to USARPAC locations in Alaska in 1992.

The standard for providing adolescent outpatient treatment services has traditionally followed a “medical model”, where the client came to the provider after serious problems were identified. The clinician assessed the problem, made a diagnosis, and developed a treatment plan, as substance-abusing adolescents are at high risk for school, community, and family problems. This model was not sufficient for proactively reaching out to a high risk and vulnerable adolescent population and ASACS were placed into the school environment where they have insight on the day-to-day happenings, trends, and concerns of this high-risk population.

3. Objective:

The objective of this Statement of Work (SOW) is to delineate tasks, duties, skill sets, and credentials required to fulfill key positions for ASACS and to obtain contractor support in providing the full range of services required to implement the ASACS program. The SOW defines the necessary tasks to support and enhance the operational mission of the Air Force and Marines, document all services in an approved data system, and deliver services in compliance with applicable DoD, Air Force and Marine policies and standards.

4. Scope:

The Contractor shall provide non-personal services for the Prevention/Education and Counseling services: A comprehensive school and community based, resiliency, and other well-being prevention programs based on best practices as defined by recognized authorities on best practices for life skills and adolescent prevention services utilizing the Institute of Medicine - Universal, Selective, and Indicated- prevention model.

5. Tasks:

The contractor shall provide for the U.S. Air Force a comprehensive prevention, education, identification and referral, and counseling adolescent program, which addresses substance abuse and other adolescent psychological problems.

The contractor shall provide the following:

5.1 Services:

The contractor shall utilize a counseling model that measures outcomes quantitatively.

This best practice model shall be utilized to increase client engagement and to measure and improve outcomes. Quantitative outcomes shall be gathered for each enrolled client and used for continuous performance improvement. The Contractor shall demonstrate treatment outcomes equal to or exceeding the research standard for adolescent mental health and substance abuse treatment.

5.1.1 Prevention:

Proactive prevention measures designed to increase the development of general life skills, promote resiliency, reduce the incidence of mental health disorders, and adolescent substance abuse. These services also provide information to the adolescent and family about community trends and risks, local substance abuse laws, and community activities/services.

5.1.2 Counseling:

Counseling services based on the best practice elements identified by the latest research to be effective in adolescent counseling. Counseling shall include a comprehensive assessment, individualized service plan, individual and/or group counseling, and/or family counseling. Individualized service plans shall address the needs identified in the assessment with goals and methods and techniques developed to meet each unique need. School-based support counseling is outpatient counseling that can be conducted in person or virtually and includes a multidimensional needs assessment using professionally established criteria.

Individual, group, and/or family counseling, or a combination of these modalities shall be provided based on client need.

5.1.3 Referrals:

Referrals to the nearest Medical Treatment Facility (MTF) for clients needing more intensive services or a higher-level care [i.e., psychiatric evaluations, medication assessment/monitoring, partial hospitalization, in-patient hospitalization, detox, etc.).

5.2 ASACS Program Development and Maintenance:

5.2.1 Contractor shall develop and maintain written Standard Operating Procedures to cover all aspects of services. This document shall inform ASACS staff on contract requirements, eligibility for services, procedures for screening and assessment, data collection and reporting requirements, DoD and Air Force policies and procedures pertaining to counseling and a list of related acronyms, maintaining licenses and certifications, location of ASACS services, work hours, referral resources and referral criteria, admission and discharge criteria into and out of counseling, and failure and successful completion of counseling criteria.

5.2.2 Contractor shall develop and maintain an Employee Orientation Manual. The manual must contain at a minimum ASACS program requirements and contractor company policies and procedures for employees.

5.2.3 Contractor shall provide a Clinical Manual to ASACS Counselors containing information applicable to individual, group, and family counseling for adolescent counseling, including substance abuse. This manual (created or purchased) shall contain:

5.2.3.1 Screening and initial assessment tools for substance use and other adolescent problems using brief interventions and specialty referral considerations.

5.2.3.2 Assessments focusing on patients in need of further

assessment or motivational enhancement or who are seeking remission.

5.2.3.3 Addiction‐focused psychosocial interventions.

5.2.3.4 American Society of Addiction Medicine Model.

5.2.3.5 Evidence-based adolescent counseling models.

5.2.3.6 Step-by-step process of the clinical decision

making and interventions that should occur when counseling adolescents.

5.2.3.7 Stabilization, management of substance use disorders

(SUD) emphasizing early interventions for less severe SUD, or chronic disease management for patients unwilling or unable to engage in treatment in specialty SUD care or not yet ready to abstain.

5.2.3.8 Withdrawal management.

5.2.4 Contractor shall make available to ASACS staff resource materials (workbooks, books, manuals, and journals) on adolescent substance abuse.

In addition, materials shall be tailored to address specific program and community needs for distribution to adolescents, parents, command staff, and the community- at-large. Topics shall include, but are not limited to adolescent substance abuse, skills building, relocation with the military, parenting skills, how to detect substance abuse, suicide prevention, eating disorder, bullying, and any other age- relevant resource materials.

5.2.5 Contractor shall develop and implement a risk mitigation plan for each ASACS site containing procedures designed to identify, monitor, and resolve any problem or client care issue, including procedures for the investigation of serious incidents (as identified by the COR). The contractor's risk mitigation plan shall be developed in coordination with the local MTF procedures.

5.2.6 Contractor shall develop a written plan to identify adolescent and parent needs on an ongoing basis. The plan shall include a survey for adolescents and parents addressing the following: identifying areas of prevention focus, parent needs to better understand adolescent behavior, substances of threat to adolescents, peer influence, formal and informal leaders, and available resources to establish coalitions.

5.2.7 Contractor shall conduct a thorough needs assessment and develop a tailored training and education curriculum for targeted populations. This curriculum shall include proactive prevention measures designed to increase the development of general life skills, promote resiliency, reduce the incidence of adolescent mental health disorders and substance abuse, and information for parents about adolescent risk and protective factors.

5.2.8 Contractor shall collect statistical data on prevention/education courses, classes, and consultation (recipient type, number, subject and durations); referrals by source and assessment outcome; caseload activity information; reason for enrollment; evaluation outcome data; and clinical activity statistics. These statistics shall be delivered in a monthly progress report.

5.2.9 In the first performance period (base period), the contractor shall assume operation of existing services and ownership of existing program materials and provide a flexible, comprehensive treatment program through outpatient services, developed specifically for adolescents (or younger children, if required) who manifest problems with depression, anxiety, and substance abuse. This is to be accomplished with minimal or no break in current services. During the first performance period existing contractors should be given first right of refusal.

5.2.10 Contractor shall maintain an Internet-based electronic client documentation/record database that meets all HIPAA security requirements.

5.3 Documentation:

5.3.1 A written monthly progress report shall be submitted to the COR, via email. Report shall include monthly statistical data on prevention/education courses, classes, and consultation (recipient type, number, subject, and durations); referrals by source and assessment outcome; caseload activity information; reason for enrollment; evaluation outcome data; and clinical activity statistics.

5.3.2 Supply to the Contracting Officer (via the COR) Medical Malpractice Insurance coverage documentation upon renewal of insurance demonstrating uninterrupted coverage.

5.4 Program Management:

5.4.1 Incorporate a performance management plan by developing strategic measures and then benchmarking performance against similar programs or services. The contractor shall develop and implement ongoing mechanisms to evaluate the quality of client care. Data shall be collected through various methods (program monitors, clinical record reviews, site assessment visits) which shall allow review and independent evaluation of services that have been provided. Contractor shall be responsible for contacting ASACS clients, for voluntarily and anonymous, performance and service rendered appraisals of each ASACS counselor at conclusion of ASACS services.

5.4.2 Contractor shall develop procedures to evaluate services offered and population served. Data collection through monthly reports, program/regional monitors, supervisor and peer record review, and regional quality control meetings will be forwarded to the Contractor's project office to track trends, to identify program improvement areas, and to implement changes. A data analysis report depicting customer satisfaction, prevention and counseling effectiveness, prevention, and counseling trends, identified program areas needing improvement, and a plan to implement required changes, along with narrative addressing program task areas, shall be forwarded quarterly.

5.4.3 Contractor shall be responsible for contacting DoDEA principals to retrieve performance and service rendered appraisals of each ASACS counselor on a quarterly basis. These performance and service appraisals shall be submitted directly to the COR for review and tracking of negative feedback.

This plan shall also include policies/procedures outlining corrective actions for negative performance demonstrated by an ASACS Counselor in accordance with standards of operations (SOP) and Statement of Work (SOW).

5.4.4 Contractor shall maintain uninterrupted Medical Malpractice Insurance coverage. Proof of coverage shall be submitted within 90 days of contract award and upon renewal.

5.4.5 Contractor shall track expenditures of currently allotted (obligated) funds. The Contractor shall report to the Contracting Officer when funds have been expended to a point where only 75% of funds remain available under any

CLIN.

5.4.6 Contractor(s) Manpower Reporting:

5.4.6.1 A provision has been established that requires the

contractor(s) to report ALL contractor(s) labor hours (including subcontractor(s) labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor(s) is required to completely fill in all required data fields using the following web address: Sam.gov.

5.4.6.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

5.4.6.3 Contractor(s) may direct questions to the help

desk at: Sam.gov.

5.5 Clinical Supervision:

The Clinical Supervisor (CS) is responsible for the overall quality of clinical care of all persons they supervise; Will provide routine consultation with Counselors regarding the clinical care and decision-making related to all referred adolescents.

Clinical Supervisors are involved in all decision-making related to high-risk situations:

The Clinical Supervisor will evaluate factors that may impact case management and devise a plan to reduce wait list time. This will include, but is not limited to, the following:

• Analyzing time management.

• Reducing time spent in the delivery of identification and referral, and prevention activities.

• Staffing cases to determine appropriateness of discharge or changes in modality/frequency of sessions.

• If feasible, temporary clinical assistance may be provided by another

ASACS Counselor or the Clinical Supervisor.

The Clinical Supervisor will systematically review all aspects of the client records to ensure compliance with ASACS Standard Operating Procedures (SOP):

• Client record reviews will be will be conducted yearly either virtually or during the Clinical Supervisor’s on-site supervisory visit.

• Review of referral/treatment log - The ASACS Clinical Supervisor will review the referral/treatment log for accuracy and completeness.

• Client Assessment - The initial multi-dimensional assessment will be reviewed for thoroughness and completeness, to include clinical impressions, particularly in the drug/alcohol section.

• Review of Written Client Individual Service Plan (ISP)

• Progress notes will be reviewed for their relevance to the Multi-

Dimensional Assessment, Master Problem Index, and the ISP.

http://www.ecmra.mil/ http://www.ecmra.mil/

The Clinical Supervisor will document the review, maintain a file copy, and provide the review document to the COR.

5.6. Clinical Oversight

If a Clinical Supervisor meeting the qualifications herein cannot be identified and the Contracting Officer’s Representative (COR) approves an individual proposed by the Contractor with acceptable qualification to provide Clinical Oversight, then that individual will fulfill the requirements of the Clinical Supervisor outlined in Section 5.5 of the SOW plus the following:

5.6.1. New Employee Orientation and Training.

5.6.2. In-person site visits at least twice a year to review records, provide training to the counselor if needed and meet with community members to ensure quality of the program.

5.6.3. Monthly electronic review of records.

5.6.4. High Risk review and coordination of every high-risk case.

5.6.5. Ensure adherence to program SOPs and annual review and update or make recommendations as necessary.

5.6.6. Conduct quarterly Quality Assurance meetings either telephonically or in- person.

5.6.7. Telephone and email correspondence with COR as needed.

5.6.8. Either in conjunction with the PM or as delegated by the PM, submittal of the monthly progress report to the COR to include local and regional trends; areas that could be improved and any changes that should be implemented.

5.6.9. Monitor and assist as needed in maintenance of counselor’s clinical privileges.

5.6.10 Coordinate with local MTF or Mental Health Clinics for coordination of counselor privileging and to provide guidance on the specific forms associated with the ASACS client records that are to be peer reviewed.

5.6.11 The Program Manger shall conduct annual site visits.

6. Personnel Requirements:

6.1. All ASACS Counselors and the ASACS Clinical Supervisor(s) assigned by the Contractor for the performance of this contract shall, as a minimum, meet the experience, educational, or other background requirements set forth herein and be fully capable of performing the contemplated functions of the respective labor categories in an efficient, reliable, and professional manner.

6.2. The Contractor shall ensure all ASACS and the ASACS Clinical Supervisor(s) possess the skills and applicable experience necessary to evaluate and treat program eligible dependents. All clinical staff associated with this requirement shall function as independent health care providers and must be individually privileged by the appropriate MTF credentialing committee. For all applicant’s pre-employment checks of providers will be done IAW DOD Instruction 1402.05 Background Checks on Individuals in DoD Childcare Services Programs due to regular interaction with children under 18yrs of age in DoD sponsored and sanctioned programs. Verified documentation substantiating qualification for each proposed employee to include criminal history background checks.

Each COR reserves the right to recommend, refuse, or accept individuals based on information provided during the pre- employment check.

6.3. The Contractor shall make sure all education and training is provided to assist staff in: 1) understanding the ASACS Program requirements, 2) developing new skills, 3) refining skills and growing professionally, 4) participating in program development, and 5) relating to a military and Department of Defense Dependent Schools (DoDDS) environment, and 6) maintain requirements for credentials.

6.4. [Reserved]

6.5. Contractor shall also ensure that all ASACS and the ASACS Clinical Supervisor(s) are able to read, write and speak English well enough to effectively communicate with clients and others. Additionally, all health care providers shall be proficient in the use of Microsoft Office© Suite and can input, retrieve, and format documentation via various database/software.

6.6 ASACS Counselors: ASACS Counselors must possess at a minimum the following qualifications:

6.6.1. Master’s degree from an accredited university (i.e. Council of Accreditation of Counseling & Related Educational Programs [CACREP] accredited)

6.6.2. Active Drug and Alcohol Certification (i.e., CADC)

6.6.3. Current independent license as a Licensed Clinical Social Worker (LCSW) or equivalent.

6.6.4. No less than two (2) years of supervised post graduate counseling experience working with an adolescent population.

6.6.5. The Government reserves the right to refuse individuals for this position based on their previous performance as an ASACS Counselor or ASACS Supervisor. Any individual who has received any negative feedback reports on any prior contract or has been removed from any prior contract may be rejected.

6.6.6. ASACS counselors cannot be considered if they have any adjudicated adverse actions on their licensure.

6.6.7. All license and certification requirements will be maintained at the expense of contractor.

6.7 ASACS Clinical Supervisors: The ASACS PACAF Clinical Oversight Position, or Clinical Supervisor, must meet the minimum ASACS Counselor requirements plus:

6.7.1. Three additional years (for a total of five years) direct adolescent AOD prevention and treatment experience.

6.7.2. Two years of clinical experience as an ASACS counselor.

6.7.3. One year of management supervision/experience, preferably prior ASACS Clinical Supervision, but not required.

6.7.4. The Government reserves the right to refuse individuals for this position based on their previous performance as an ASACS Counselor or ASACS Supervisor. Any individual who has received any negative feedback reports on any prior contract or has been removed from any prior contract may be rejected.

7 . Deliverables:

SOW

Reference

Milestone/Deliverable Responsibility Date

5.3.1 Progress Report Contractor To be presented Monthly via

teleconference to the CO and COR

5.2.2 Standard Operating

Procedures

Contractor 1 month after task order award

5.2.7

Training and Education Curriculum for Adolescents and Parents

Contractor 3 months after task order award

5.2.3 ASACS Clinical Manual Contractor 1 month after task order award

5.2.5

Risk Mitigation Plan Contractor 1 month after task order award

5.2.6

Survey Plan Contractor 1 month after task order award for each period of performance

5.4.2

Data Analysis Report Contractor Quarterly

5.2.2

Employee Orientation Manual: Contractor 90 days after award

8 . Acceptance Criteria:

8.1. Monthly Progress Report: Provide a monthly progress report no later than 30 days after the end of the month containing monthly statistical data on prevention/education courses, classes, and consultation (recipient type, number, subject and durations); referrals by source and; assessment outcome; caseload activity information; reason for enrollment; evaluation outcome data; and clinical activity statistics, identify counselors and locations as well as any vacancies and hiring plans.

8.2. Standard Operating Procedures: Deliver a document to the COR designed to inform ASACS staff on contract requirements, eligibility for services, procedures for screening and assessment, data collection and reporting requirements, Air Force policies and procedures pertaining to counseling and a list of related acronyms, maintaining licenses and certifications, location of ASACS programs, work hours, referral resources and referral criteria, admission and discharge criteria into and out of counseling, and failure and successful completion of counseling criteria.

8.3. Training and Education Curriculum for Adolescents and Parents: Deliver a curriculum with proactive prevention measures designed to increase the development of general life skills, promote resiliency, reduce the incidence of adolescent mental health disorders and substance abuse, and information for parents about adolescent risk and protective factors.

8.4. ASACS Clinical Manual: Deliver a manual, created or purchased, containing screening and initial assessment tools for substance use and other adolescent problems using brief interventions and specialty referral considerations, assessments focusing on patients in need of further assessment or motivational enhancement or who are seeking remission, addiction‐focused psychosocial interventions, American Society of Addiction Medicine Model, evidence-based adolescent counseling models, step-by-step process of the clinical decision making and interventions that should occur when counseling adolescents, stabilization, management of substance use disorders (SUD) emphasizing early interventions for less severe SUD, or chronic disease management for patients unwilling or unable to engage in treatment in specialty SUD care or not yet ready to abstain, and withdrawal management.

8.5. Employee Orientation Manual: Manual must contain at a minimum ASACS program requirements and contractor company policies and procedures for employees.

8.6. Risk Mitigation Plan: Deliver to COR a risk management plan for each ASACS site containing procedures to identify, monitor and resolve any problem related to client care incidents and the investigation of serious incidents defined by COR.

8.7. Survey Plan: Provide a written plan to identify adolescent and parent needs on an ongoing basis.

The plan should include a draft survey for COR approval addressing the following: identifying areas of prevention focus, parent needs to better understand adolescent behavior, substances of threat to adolescents, peer influence, formal and informal leaders, and available resources to establish coalitions.

8.8. Data Analysis Report: Deliver quarterly to COR a report depicting customer satisfaction, prevention and counseling effectiveness, prevention and counseling trends, identified program areas needing improvement, and a plan to implement required changes.

9. Providing Logistics Support to the Contractor in Overseas Areas:

9.1. As far as host nation treaties and implementing regulations permit, the contractor's service personnel and their immediate family members living with them while assigned and serving overseas (in both foreign and non-foreign overseas areas), shall be command sponsored and eligible to receive installation logistical support. The inability of the military services to continuously afford or consistently apply any element of logistical support to contractor staff and family members in various overseas locations shall not be reason for a revision of prices under the Task Order.

9.2. The contractor’s labor price quote that is incorporated into the Task Order includes consideration (by discount or reduction in its commercial pricing or pricing it applies to the government for performance within the continental United States) in exchange for the granting of logistical support (as defined in 9.1) by the government for its employees that are to be deployed and will continue to work in government supplied office space on U.S. overseas installations under this Task Order. It is in the Government’s interest to have the contractor’s counselors positioned and operating under U.S.

conditions on the installations where DoD schools are located that are attended by the adolescents that may need program counselor attention.

9.3. Host nation accreditation is a prerequisite to the granting of logistical support, tax free treatment and other exemptions from certain host nation laws as individuals assimilated into the civilian component of the U.S. Forces establishments.

9.4. The provision of office space, furnishings and equipment that the government supplies to the contractor are governed by the contract clauses listed in the Task Order.

9.5 List of Individual Logistics Support Items: The 23 items listed below constitute full individual logistics support entitlement within the operating area may be granted to the Contractor and its staff to the maximum extent possible as determined by the overseas command. The elements of support that may be authorized and granted or are permissible in various countries may not include all the items listed by The Pacific Air Forces and US Marines.

1. Commissary (includes rationed items)

2. AAFES Facilities (Military Exchange) (includes rationed items)

3. Armed Forces Recreation Facilities

4. Class VI (alcoholic beverages, includes rationed items)

5. Customs Exemptions

6. Legal Assistance

7. Local government transportation for official government business (non-tactical vehicle)

8. Local Moral/Welfare Recreation Services

9. Military Banking Facilities

10. Military Postal Service

11. Mortuary Service

12. Officer or NCO/EM Clubs

13. POV (privately-owned vehicle) license and registration

14. Housing office (NOTE: Limited. These services are limited to translation assistance and an explanation of host-country rental laws and utility and telephone services.)

15. Purchase of POL (petroleum and oil products)

16. Transient Billets (NOTE: Transient billets may be authorized on a space-available basis after all other eligible personnel have been billeted.)

17. Messing facilities at remote sites only (reimbursable)

18. Army Continuing Education Services

19. Credit Union Facilities

20. Dependent Schools, on a space-available, tuition-paying basis

21. Medical/Dental Services on a reimbursable basis; dental care, available only for emergency conditions, on a reimbursable basis.

22. Pet/Firearms Registration and Control.

23. NATO Status of Forces Agreement Letter or Stamp.

10. Travel Requirements: The Contractor shall acquire advance COR approval, via email, prior to incurring reimbursable expenses for travel of contractor personnel. Reimbursement for travel, lodging, meals and incidentals during periods of personal annual, recreational leave or leave due to illness is not authorized. The Contractor shall ensure that health or medically related costs are covered by medical insurance at the contractor's expense.

10.1 Personnel movements to and from overseas areas for permanent assignment, repatriation, and changes of station (inter- or intra-theatre transfers):

10.1.1 The COR shall be the contractor's points of contact with respect to acceptance of contractor candidates to assume positions in overseas areas and for “sponsoring them”; i.e., to provide familiarization and acclimatization, to arrange for the issuance of invitational travel orders or other appropriate authorization that the services use to move personnel to overseas areas and process them into the local military communities upon their arrival.

10.1.2 When a military department approves the movement of a member of the contractor's staff and family members, to the extent the Government cannot or will not supply goods or services pertaining to a move to or from the United States or between overseas areas (i.e., household goods movement to overseas areas, movement of household goods to and from storage, no-fee passports, visas, transportation, lodging, meals and incidentals), the contractor shall invoice and request reimbursement for actual expenses incurred to the limits permitted to government employees of similar rank or grade in federal or military travel regulations, Department of States Standard Regulations (DSSR) and other applicable guidance.

10.1.3 The contractor shall first attempt to use government supplied services through military transportation officials with respect to all movements, even if the government (transportation officials, lodging operators, etc.) will require payment or reimbursement of expenses from the contractor. Private sources (i.e., household and hold baggage forwarders, etc.) will be used only in the event that the government cannot supply the needed services and in the event that the estimated or actual cost the government will want reimbursed is a higher cost than is available on the open market for the same or similar services.

10.1.4 To avoid imposition of taxes and application of commercial, retail rates for goods or services to be used in support of this Task Order, (especially Value Added and similar taxes), the Contractor shall, when obtaining private company services, attempt to have the government acquire the services on behalf of the Contractor (for instance, under provisions of Value Added Tax Relief Programs).

10.2. Travel and Transportation for absences from duty stations (leave), for substitute personnel (substitutes):

10.2.1 It is the contractor's responsibility to ensure that positions provided in the schedule for all locations are occupied throughout the period of performance.

10.2.2 Costs of duplicate housing:

(1) For replacement employees sent to substitute for personnel on medical leaves of absence:

When substitute employees are sent by the contractor to assume the duties of permanently assigned employees when the assigned individual is away from his or her duty station for medical reasons, the expense of the substitute's temporary housing shall not be an expense that the contractor can bill to the government. It is to be claimed against the health insurance policy that the contractor is to maintain under subparagraph

c. Costs of duplicate housing, above.

(2) For replacement personnel sent to substitute for personnel intending to take annual, recreational leave and leave without pay: When substitute employees are to be sent by the contractor to assume the duties of assigned employees when the assigned individual is away from his or her duty station for personal reasons, the expense of the substitute's temporary housing may be reimbursed by the government when approved in advance by the COR who has responsibility over the duty station concerned.

10.3 Travel and Cost of Transportation for management and oversight visits (Temporary Duty Travel - TDY): This section applies to transportation, lodging, meals and incidentals (as defined in the federal joint travel regulations). Overseas commanders determine the level of logistical support to be provided pursuant to treaties and regulations for Contractor’s representatives on short-duration trips. For instance, within USAREUR, ID cards are not issued to temporary visitors, and access may be granted to PX facilities, on base guest housing and the like through local letters of access. Commanders have no obligation to provide temporary access.

11. Contract Transition and Optional Full Repatriation Period:

11.1. If required at termination or expiration of this Task Order Base Period or any exercised option period, the incumbent contractor shall conduct a phase in/phase out period to ensure a smooth transition in the change of work effort from the incumbent contractor to the new contractor. The incumbent contractor shall cooperate to the extent required to permit an orderly change over to the new contractor. The contractor shall perform planning and transition activities to successfully transition the current ASACS program to the new contractor.

11.2. During the phase in/phase out period at contract termination/expiration, the incumbent contractor phase in/phase out activities shall include but are not limited to: progress/status of current ASACS initiatives, and the orderly compilation, labeling, and packaging of all work and documentation in progress; the provision of internal worksheets, aids, and other program developed and funded products that support day-to-day ASACS activities; identification of risk items, open action items, to the subsequent contractor.

11.3. If the follow-on contract is won by other than the incumbent, the Contractor can be required to support a limited overlap period during and after the latter part of the current period of performance.

11.4. As part of the optional full repatriation period, the contractor shall be prepared to fully repatriate any employees who are not transitioned into the new contract. The possible full repatriation will be conducted in accordance with the terms of travel requirements for “Personnel movements to and from overseas areas for permanent assignment, repatriation and changes of station (inter- or intra-theatre transfers).”

1 2 . Places of Performance: The ASACS Program shall be delivered at Department of Defense Schools on Air Force bases in Japan and Republic of Korea and Marine Corps Base Camp Foster, Japan. The anticipated places of performance under this Task Order include, but are not limited to:

Work Location DOD Branch Clinical Supervisor

ASACS

Counselor

Osan Air Force Base, Korea Air Force - 1

Note: It is expected that the clinical supervisor will also serve as counselors and sustain a case load.

12.1 Federal Holidays: All federal government holidays are observed in all locations listed above and can be found on the OPM, Pay and Leave site at the following address:

https://www.opm.gov/policy-data-oversight/pay-leave/federal- holidays/. Additionally, the government may recognize any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/