SSN Response Template Microwave Digestion System Final.docx
DOCX document 59 KB Posted
- Attached to
- Microwave Digestion System with Accessories
- Solicitation number
- OC-2026-13320
About this file
This is a Sources Sought Notice Response Template for solicitation OC-2026-13320 issued by the U.S. Food and Drug Administration (FDA), Office of Regulatory Affairs, Irvine Medical Products Laboratory. The template is designed to collect information from potential vendors regarding their capability to provide a microwave digestion system with accessories for elemental analysis on regulated commodities. The requirement involves procuring one microwave digestion system equipped with fully automatic loading/unloading capabilities, sequential continuous processing for at least 24 samples, high-definition camera monitoring, pressure and temperature control per sample, and barcode scanning functionality, along with installation, training, warranty, and maintenance services.
The response template requires vendors to provide comprehensive business information including company registration details (UEI, CAGE code, SAM.gov status), small business and socioeconomic certifications, GSA Federal Supply Schedule contract status, technical capability assessments against specified requirements, delivery and installation timelines, training capabilities, warranty coverage details, and service/maintenance support. Vendors must also submit pricing information for government planning purposes, identify any subcontractors or teaming arrangements, confirm quality certifications, and certify the accuracy of submitted information. The template clarifies that this is a sources sought notice only and not a binding solicitation; responses do not constitute offers, the government has no obligation to issue a solicitation, and all submitted information becomes government property for acquisition planning purposes.
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| Sources Sought Notice OC-2026-13320 Final.docx | DOCX document |
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Sources Sought Notice Response Template OC-2026-13320 Microwave Digestion System
RESPONSE COVER SHEET
Solicitation Number:
Notice Title:
Company Name:
Date of Submission:
Primary Point of Contact:
Title:
Phone:
Email:
SECTION 1: COMPANY IDENTIFICATION INFORMATION
1.1 Basic Company Information
| Field |
| Contractor Response |
Legal Company Name:
Doing Business As (DBA):
Physical Address:
Mailing Address (if different):
Company Website:
Year Established:
Number of Employees:
1.2 Registration Information
| Field |
| Contractor Response |
UEI Number (formerly DUNS):
CAGE Code:
| SAM.gov Registration Status: |
| ☐ Active ☐ Inactive ☐ In Progress |
SAM.gov Expiration Date:
Tax ID Number (EIN):
SECTION 2: BUSINESS SIZE AND SOCIOECONOMIC STATUS
2.1 Business Size Classification
Is your company a small business?
☐ Yes - Small Business ☐ No - Other Than Small Business Recommended Primary NAICS Code for this requirement: __ Size Standard for this NAICS: __ Annual Revenue: $__ Number of Employees: __
2.2 Socioeconomic Certifications
Check ALL that apply to your business:
☐ Small Business (SB) ☐ HUBZone Small Business
- Certification Date: __
- Certifying Agency:
☐ Small Disadvantaged Business (SDB)
- Certification Date: __
- Certifying Agency:
☐ 8(a) Business Development Program Participant
- Certification Date: __
- Program Graduation Date:
☐ Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Certification Date: __
- Certifying Agency:
☐ Veteran-Owned Small Business (VOSB)
- Certification Date: __ ☐ Woman-Owned Small Business (WOSB)
- Certification Date: __
- Certifying Agency:
☐ Economically Disadvantaged Woman-Owned Small Business (EDWOSB)
- Certification Date: __
- Certifying Agency:
☐ None of the above
SECTION 3: GSA FEDERAL SUPPLY SCHEDULE (FSS) INFORMATION
3.1 GSA Schedule Contract Status
Do you hold a current GSA Schedule contract?
☐ Yes (complete table below) ☐ No (skip to Section 4) ☐ Application in progress
3.2 GSA Schedule Contract Details
| Field |
| Contractor Response |
GSA Schedule Number(s):
GSA Contract Number:
Contract Award Date:
Contract Expiration Date:
Special Item Number(s) (SIN):
Schedule Name/Title:
3.3 Availability on GSA Schedule
Is the equipment/service requested in this Sources Sought available on your GSA Schedule?
☐ Yes - Fully available as specified ☐ Partially available (explain below) ☐ No - Not currently on schedule ☐ Could be added through modification If partially available or could be added, please explain:
[Text box for response]
3.4 GSA Pricing Information
Can you provide GSA pricing for this requirement?
☐ Yes ☐ No ☐ With modifications If yes, please indicate:
| Item Description |
| GSA SIN |
| GSA Price |
| Discount Available |
| $ |
| % |
| $ |
| % |
| $ |
| % |
SECTION 4: TECHNICAL CAPABILITY
4.1 Capability Confirmation
Can your company provide equipment/services meeting or exceeding ALL technical requirements specified in the Sources Sought Notice?
☐ Yes - Can meet all requirements as specified ☐ Yes - Can exceed requirements (explain how below) ☐ Partially - Can meet some requirements (explain below) ☐ No - Cannot meet requirements Explanation (if applicable):
[Text box for response]
4.2 Equipment/Product Information
| Field |
| Contractor Response |
Manufacturer Name:
Model Number:
Model Year/Version:
Country of Origin:
| Is this a new/current model? |
| ☐ Yes ☐ No |
| Product Literature Attached? |
| ☐ Yes ☐ No |
4.3 Manufacturer Relationship
What is your relationship to the manufacturer?
☐ We are the Original Equipment Manufacturer (OEM) ☐ Authorized Distributor/Reseller ☐ Value-Added Reseller (VAR) ☐ Independent Distributor ☐ Other: __
4.4 Technical Requirements Compliance Matrix
Complete the following table for each technical requirement listed in the Sources Sought Notice:
| Requirement # |
| Requirement Description |
| Meets Requirement? |
| How Requirement Exceeds |
| 4.1 |
| System Capabilities |
| ☐ Yes ☐ No ☐ Exceeds |
| 4.2 |
| Electrical Requirements |
| ☐ Yes ☐ No☐ Exceeds |
| 4.3 |
| Vessel Requirements |
| ☐ Yes☐ No☐ Exceeds |
| 4.4 |
| Physical Specifications |
| ☐ Yes☐ No☐ Exceeds |
| 4..5 |
| Accessories |
| ☐ Yes☐ No ☐ Exceeds |
Add additional rows as needed
4.5 Alternative Solutions
Are you proposing any alternative solutions or equivalent products?
☐ Yes (describe below) ☐ No If yes, please describe:
[Text box for response]
SECTION 5: DELIVERY CAPABILITY
5.1 Delivery Timeframe
Can you meet the delivery timeframe specified in the Sources Sought Notice?
☐ Yes - Can deliver within specified timeframe ☐ Yes - Can deliver earlier (specify): __ days ☐ No - Would require additional time (specify): __ days
5.2 Delivery Requirements Compliance
| Requirement |
| Can Comply? |
| Comments |
| FOB Destination |
| ☐ Yes ☐ No |
| Inside Delivery |
| ☐ Yes ☐ No |
| Unpacking/Setup |
| ☐ Yes ☐ No |
| Debris Removal |
| ☐ Yes ☐ No |
| Delivery to specified location |
| ☐ Yes ☐ No |
5.3 Shipping and Logistics
| Field |
| Contractor Response |
| Typical Lead Time: |
| __ days |
| Stock Availability: |
| ☐ In Stock ☐ Made to Order |
Shipping Method:
| Special Handling Required? |
| ☐ Yes ☐ No |
SECTION 6: INSTALLATION CAPABILITY
6.1 Installation Services
Can you provide installation services as specified?
☐ Yes ☐ No ☐ Through subcontractor/partner
6.2 Installation Details
| Field |
| Contractor Response |
| Installation performed by: |
| ☐ OEM-certified technician ☐ Factory technician ☐ Authorized partner ☐ Other |
Technician Certification Level:
| Installation Timeframe: |
| __ days after delivery |
| Verification Testing Included? |
| ☐ Yes ☐ No |
| Calibration Included? |
| ☐ Yes ☐ No |
| Installation Materials Included? |
| ☐ Yes ☐ No |
6.3 Site Requirements
Are there any special site requirements for installation?
☐ Yes (describe below) ☐ No If yes, please describe:
[Text box for response]
SECTION 7: TRAINING CAPABILITY
7.1 Training Services
Can you provide training services as specified?
☐ Yes ☐ No ☐ Through subcontractor/partner
7.2 Training Details
| Field |
| Contractor Response |
Maximum Number of Users per Session:
| Training Duration: |
| __ hours/days |
| Training Location: |
| ☐ Onsite ☐ Virtual ☐ Both |
Trainer Qualifications:
| Training Materials Included? |
| ☐ Yes ☐ No |
| Hands-on Training Included? |
| ☐ Yes ☐ No |
| Consumables for Training Included? |
| ☐ Yes ☐ No |
| Training Manuals Provided? |
| ☐ Yes ☐ No ☐ Digital ☐ Hard Copy |
7.3 Training Curriculum
Please provide a brief outline of training topics covered:
[Text box for response]
SECTION 8: WARRANTY AND SERVICE CAPABILITY
8.1 Warranty Coverage
Can you provide warranty coverage as specified?
☐ Yes - Meets minimum requirements ☐ Yes - Exceeds minimum requirements ☐ No
| Field |
| Contractor Response |
| Standard Warranty Period: |
| __ months |
| Warranty Coverage Includes: |
| ☐ Parts ☐ Labor ☐ Travel ☐ All |
| Warranty Start Date: |
| ☐ Delivery ☐ Installation ☐ Acceptance |
| Extended Warranty Available? |
| ☐ Yes ☐ No |
| If yes, up to: |
| __ months |
8.2 Items Covered Under Warranty
Check all items covered:
☐ Base equipment/instrument ☐ All components and parts ☐ Software/firmware updates ☐ Accessories ☐ Shipping costs for parts ☐ Preventive maintenance ☐ Emergency repairs ☐ Consumables (specify): __
8.3 W☐arranty Exclusions
List any items NOT covered under standard warranty:
[Text box for response]
SECTION 9: SERVICE AND MAINTENANCE CAPABILITY
9.1 Service Organization
| Field |
| Contractor Response |
| Service Provided By: |
| ☐ OEM ☐ Authorized Service Provider ☐ In-house ☐ Third Party |
Nearest Service Center Location:
| Distance from Delivery Site: |
| __ miles |
Service Territory Coverage:
Number of Service Technicians:
9.2 Service Technician Qualifications
Do service technicians meet the following requirements for warranty repairs?
| Requirement |
| Yes/No |
| Details |
| OEM-trained and certified |
| ☐ Yes ☐ No |
| Access to OEM factory telephone support |
| ☐ Yes ☐ No |
| Access to current OEM factory training |
| ☐ Yes ☐ No |
| Access to all current OEM factory parts |
| ☐ Yes ☐ No |
| Use only OEM-quality parts (no salvaged parts) |
| ☐ Yes ☐ No |
9.5 Parts and Inventory
| Field |
| Contractor Response |
| Common parts kept in stock? |
| ☐ Yes ☐ No |
| Average parts delivery time: |
| __ days |
| Parts warranty period: |
| __ days/months |
| Source of replacement parts: |
| ☐ OEM ☐ OEM-equivalent ☐ Third party |
SECTION 10: PRICING INFORMATION
Note: Pricing information is for government planning purposes.
10.1 Estimated Pricing
| CLIN |
| Item Description |
| Quantity |
| Unit Price |
| Extended Price |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
TOTAL:
10.2 Pricing Basis
Pricing is based on:
☐ GSA Schedule pricing ☐ Commercial pricing ☐ Estimated/budgetary pricing ☐ Other: __ Pricing valid through: __
SECTION 11: SUBCONTRACTING AND TEAMING
11.1 Subcontracting Plan
Do you anticipate using subcontractors for this requirement?
☐ Yes ☐ No ☐ Undetermined at this time If yes, please provide details:
| Subcontractor Role |
| Small Business? |
| Estimated % of Work |
| ☐ Yes ☐ No |
| % |
| ☐ Yes ☐ No |
| % |
| ☐ Yes ☐ No |
| % |
11.2 Teaming Arrangements
Are you responding as part of a team?
☐ Yes ☐ No If yes, please identify team members and roles:
| Team Member Name |
| Role |
| Prime or Sub? |
| Small Business? |
| ☐ Prime ☐ Sub |
| ☐ Yes ☐ No |
| ☐ Prime ☐ Sub |
| ☐ Yes ☐ No |
SECTION 12: ADDITIONAL CAPABILITIES AND INFORMATION
12.1 Value-Added Services
Check any additional services your company can provide:
☐ Extended warranty options ☐ Preventive maintenance programs ☐ 24/7 technical support ☐ Remote diagnostics ☐ Software updates/upgrades ☐ Advanced training programs ☐ Customization services ☐ Spare parts kits ☐ Loaner equipment during repairs ☐ Other: __
12.2 Quality Certifications
Check all quality certifications your company holds (if applicable):
☐ ISO 9001
☐ ISO 13485 (Medical Devices) ☐ ISO 17025 (Laboratory) ☐ AS9100 (Aerospace) ☐ Other: __
12.3 Additional Information
Please provide any additional information that demonstrates your company's capability to perform this requirement:
[Text box for response]
SECTION 13: ATTACHMENTS CHECKLIST
Please check all documents attached to this response:
☐ Company brochure/capability statement ☐ Product literature/specifications ☐ Technical data sheets ☐ Manufacturer authorization letter ☐ Small business certifications ☐ GSA Schedule contract copy ☐ Other: __
SECTION 14: CERTIFICATIONS AND SIGNATURE
14.1 Understanding of Notice
I understand that (please check all):
☐ This is a Sources Sought Notice only and not a solicitation ☐ This response does not constitute an offer ☐ The Government has no obligation to issue a solicitation ☐ The Government will not pay for costs associated with this response ☐ All information submitted becomes Government property ☐ The Government may use this information for acquisition planning purposes
14.2 Accuracy Certification
I certify that the information provided in this Sources Sought response is accurate and complete to the best of my knowledge.
Printed Name: __ Title: __ Signature: __ Date: __ 2 | Page
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