SSN Professional Sppt Svcs.pdf

SOURCES SOUGHT NOTICE

FOR

PROFESSIONAL SUPPORT SERVICES

FOR THE ORGANIZATIONAL MANAGEMENT AND POLICY DIRECTORATE

(O&MPD)

1. INTRODUCTION/BACKGROUND: Washington Headquarters Services/Acquisition

Directorate (WHS/AD) is issuing this Sources Sought Notice (SSN) on behalf of the

Organizational Management and Policy Directorate (O&MPD). This is NOT a solicitation for proposals, proposal abstracts, or quotations. This SSN is for market research purposes ONLY and shall not be construed as a Request for Proposal (RFP)/Request for Quote (RFQ) or as an obligation on the part of the requestor to acquire any products or services. WHS/AD is performing market research to determine the availability, interest, and capability of potential firms to provide services as outlined in the attached Draft Performance Work Statement (PWS).

The Government encourages responses from all interested sources, including small business and socioeconomic concerns. Small businesses are defined based on the size standard associated with the NAICS code. For more information, visit: https://www.sba.gov/document/support-table-size-standards, and check size status using the SBA Size Standards Tool:

https://www.sba.gov/size-standards/index.html.

The Contracting Officer (CO) must determine if there is a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery in accordance with FAR 19.502-2(b) and FAR 19.203.

When responding as a small business, please also include any capabilities that would be performed through teaming arrangements (i.e., subcontracting and/or joint ventures). The CO will use the responses received from this notice to determine the appropriate acquisition strategy.

If an RFP/RFQ is issued, it will be issued by the appropriate Government Contracting Office and posted to the appropriate Government Point of Entry (GPE). The Government will not pay for any information provided nor will it reimburse any costs associated with preparation and submission of responses. All information provided is for Government planning purposes only. If proprietary information is provided, please mark as such.

A. Procurement History for Similar Services:

This acquisition is a follow-on effort under Contract Number HQ0034-20-F-0060 that was awarded to Analytic Services, Inc. (ANSER).

B. Anticipated North American Industry Classification System (NAICS) Code*:

The Government is considering the following NAICS Code for this requirement: 541611 –

Administrative Management and General Management Consulting Services.

*Additional information on NAICS Codes can be found at www.sba.gov. Visitwww.sba.gov to learn more about small business size standards and Federal Contracting programs. Check your size using the SBA Size Standards Tool: https://www.sba.gov/size-standards/index.html.

C. Anticipated Product Service Code (PSC): The Government is considering the following PSC

Codes for this requirement R499 Support – Professional: Other.

D. Anticipated Place of Performance: Work will be performed at the Pentagon, Arlington, VA or other Government sites within the National Capital Region.

E. Anticipated Contract Award Date: February 2025

F. Anticipated Contract Start Date: February 2025

G. Targeted Period of Performance (POP): The estimated POP includes a 12-month Base

Period with four 12-month Option Periods.

II. INSTRUCTIONS:

A. Security Requirements:

All Submissions must include verifiable information about its firm’s ability to comply with the security requirements for this effort. Firms must have an active Top Secret

(TS) Facility Clearance. All potential key and proposed personnel shall have a TS

Clearance to perform the tasks. WHS/AD does not sponsor any clearance. Please refer to the Draft PWS for further information on the security requirements.

B. Submission Requirements:

Interested firms should submit a Capabilities Statement addressing all of the requested information in Section II, below. Capabilities Statements should be sent via email to the following email address:

whs.ncr.ad.mbx.eosd-tab-branch@mail.mil, with the Subject Line: “SSN:

Professional Support Services, [Company Name]”

Responses must be submitted no later than October 4, 2024, 11:00AM (Eastern).

Capabilities Statements will not be returned. No phone calls related to this SSN will be accepted. All correspondence shall be via email.

Respondents are limited to ten (10) pages. Text should be 12 pt. font size, left justified and one-inch margins all around. Respondents must submit documents in either MS Word or PDF format. Zipped files will not be accepted. Telephone calls and requests for meetings will not be accepted.

C. Capabilities Statement Requirements:

Please answer the following questions in your capability statement:

1. A brief three to-five-page synopsis of similar work performed and addressing the ability to provide qualified staff capable of fulfill the areas of subject matter expertise.

2. CAGE Code Number and Unique Entity Identifier (UEI).

3. Company name and address.

4. Company Point of Contact, phone number and email.

5. NAICS codes associated with the company.

6. The company must identify if they are a small business under NAICS code identified in this notice, and small business concerns must identify their small business category

(Example: 8(a) Veteran-Owned Service-Disabled Veteran-Owned (SDVOSB), Historically Underutilized Business Zone (HUB Zone) Certified, Small Disadvantaged

Business (SDB), or Women-Owned Small Business (WOSB). Identify business size for the NAICS Codes identified in this notice.

7. Identify contracts your company has been awarded under the NAICS Code associated with this action. NAICS – 541611 Administrative Management and General

Management Consulting Services.

8. Please provide specific examples of prior efforts same and/or similar to the Professional

Support Services requirement, as outlined in the attached Draft PWS.

9. Draft PWS Section 1.3(1) Please provide your experience and examples within the past 3 years where the contractor provided analytical support to deliberate or urgent organizational and management planning (including the establishment of new organizations and/or the realignment or transfer of responsibilities and functions).

9.1 Draft PWS Section 1.3(3) Please provide your experience and examples within the last 3 years in providing assessments, support, analyses, and/or recommendations on corporate governance matters to senior leadership.

9.2 Draft PWS Section 1.3(5) Please provide your experience and examples within the last 3 years supporting the oversight and management of organizational policy instruments, including DoD Charter Directives and directive-type memoranda, used by the SecDef and DepSecDef, supported by the PIO, DA&M, to providing analysis guidance to the Heads of the DoD Components regarding their missions, organization and management structure, responsibilities, functions, organizational relationships, precedence, and authorities.

9.3 Draft PWS Section 1.3(9) Please provide your experience and examples within the last 3 years dealing with key issues to be researched and supported include tracking and reporting on implementation of strategic documents and initiatives as well as the development of the management processes for using technical solutions in support of processes.

9.4 Draft PWS Section. 3.1.1.b. Please provide your experience and examples within the last 3 years providing support to track, integrate, and report on strategic documents and initiatives and activities of senior governance councils and departmental efforts through web portals. Describe your experience with knowledge management tools and robust knowledge management activities. Provide your experience in the use of products and tools required to support, track, and report the status of the activity and actions include the documented guidelines, processes, and operating procedures and the automated tools that provide multiple users controlled access through a web portal on an individual-by-individual basis. Please describe your experience developing and providing training on automated tools to representatives various DoD components.

9.5 Draft Section 3.1.1.a. Please provide your experience and examples within the last 3 years tasks providing support to the following governance forums: Four-Star Forum

(4SF); Deputy’s Management Action Group (DMAG); Defense-Wide Review

(DWR); Defense Executive Committee; Senior Steering Group; the Secretary’s

Weekly Priorities Review (SWPR); the National Defense Strategy Implementation

Forum (NDS-I); the Legislative Review Panel (LRP); the Deputies Legislative

Review Panel (DLRP); and, other forums created for similar purposes, to include supporting tier forums (e.g., subordinate bodies that advance issues to SecDef and

DepSecDef forums).

9.6 Draft PWS Section 3.1.1.c. Please provide your experience and examples providing graphics design and development capabilities for producing visual tools, products, and/or other physical and electronic instruments.

9.7 Draft PWS Section 3.1.1.d. Please provide your experience and examples within the past 3 years in data analytics, metric development and comparison, and other data-based capabilities for use in the effective management of a complex organization with multiple lines of functional activities.

9.8 Draft PWS Section 3.3.1. Information Workflow. Please describe experience and examples within the past three years where the contractor partnered with Government personnel to develop plans and coordinate the master work schedule. Demonstrate experience as an on-site partner with government staff to conduct workflow planning to produce refined staff packages and other products for senior leaders across the

Department, up to and including the Deputy Secretary and the Secretary of Defense.

10. Identify if your company has any available Government-Wide Acquisition Contract

(GWAC) vehicles related to the scope of this requirement as identified in the draft

PWS, and provide the contract number for same/similar services. Responses may be used to determine whether a GWAC can be used (Examples GSA MAS; OASIS;

etc.).

11. Please provide the details (including approximate total contract value) of at least two

(2) contracts where your company has performed requirements same or similar to the requirements in the Draft PWS. It is highly preferred that examples be from within the past three to five years.

12. For any Draft PWS task areas where your firm does NOT have experience to demonstrate capabilities, explain how your company would attain those abilities.

(Example: If your company anticipates utilizing subcontractors, please highlight which specific Draft PWS task area and the percentage of subcontracting contemplated to fulfill the requirement.)

13. Subcontracting: Identify the areas in the Draft PWS that your company will perform as a prime contractor, and the areas that your company will collaborate with a subcontractor (if applicable). Explain the reason for performing those areas identified in the Draft PWS as a prime and/or collaborating with a subcontractor, i.e. teaming arrangements and or joint ventures.

14. Subcontracting: For the Draft PWS task areas identified above (#13) that will be subcontracted, identify the percentages that would be allocated to small business(es).

15. Security Clearance: Respondents must provide evidence of an active TS Facility

Clearance. If the firm does not hold the required facility clearance, the firm should indicate that no facility clearance is currently held, and include a statement for how your firm will meet the clearance requirement within the timeframes of this notice.

16. Point of Contact, phone number, and email addresses of individuals who can verify the demonstrated capabilities identified in the responses.

17. Supplement information (Excluded from Page Count)

a. Please provide track change edits/highlights for any information missing from the PWS that would provide a better understanding of the effort desired.

b. Please highlight any information that is unduly restrictive to small business as listed in the draft PWS.

c. Please indicate how much time your firm would need to prepare a response to an

RFP.

d. Would your firm need a transition period? If yes, how long? e.g.: 15 days / 30 days.

e. Are there any task areas you see as moderate to high risks in providing the support services requested, and why?

f. Recommended/suggested NAICS Codes and/or PSC codes for this effort with justification.

g. Recommended/suggested contract type (i.e. FFP, Cost, T&M, LOE, etc.), based on the draft PWS.

h. Please state whether these services are commercially available, yes or no, and state why.

i. Please provide feedback or questions regarding the requirements of the Draft

PWS.