SSN OKC CARDIAC MONITORING 36C24W26Q0209.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Monitoring, Cardiac Cath Lab- Hemo Xper IM Extensions Philips 830231-3 Oklahoma City-635

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 95652

SOLICITATION NUMBER* 36C24W26Q0209

RESPONSE DATE/TIME/ZONE 08-05-2026 4:00 PM CENTRAL TIME, CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Regional Procurement Office West (RPOW)

3237 Peacekeeper Way Building 200 Suite 204 McClellan Park CA 95652

POINT OF CONTACT*

Contract Specialist Martin Torres martin.torres@va.gov

PLACE OF PERFORMANCE

ADDRESS Oklahoma City – OR & SICU Renovation

1700 S. Eastern Ave Oklahoma City OK

POSTAL CODE 73129

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS Martin Torres EMAIL DESCRIPTION martin.torres@va.gov

DESCRIPTION

The Department of Veterans Affairs (VA), is seeking sources for the following procurement:

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation. The purpose of this Sources Sought Notice is to obtain information regarding the item availability and capability of all qualified sources to perform a potential requirement in the future. The responses received from interested sources will assist the Government in determining the appropriate acquisition method. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties.

Respondents are solely responsible for all expenses associated with responding to this Sources Sought Notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

PSC Code: 6515

NAICS Code: 334510

The Department of Veterans Affairs, RPOW Activations Division, is conducting market research to identify potential sources which can provide the following:

Contractor must provide Brand Name or Equal to the Philips Hemo Xper IM Extensions system product listed below:

Monitoring, Cardiac Cath Lab- Hemo Xper IM Extensions Philips 830231-3

a. One (1) Hemodynamic and Electrophysiology (EP) Recording and Documentation System for use in Cardiac Catheterization and EP Laboratories.

b. Clinical Functionality

i. Must provide real-time hemodynamic monitoring, recording, and analysis.

ii. Must support both adult and pediatric patient populations.

iii. Must support electrophysiology (EP) and hemodynamic modules that operate independently.

iv. Must provide event marking, waveform capture, calculations, and structured reporting.

v. Must integrate invasive blood pressure monitoring.

vi. Must support CO2 side stream monitoring capability.

vii. Must support Masimo-based patient data module integration.

viii. Must support barcode scanning for workflow integration.

c. Display & User Interface

i. Must include high-definition widescreen display configuration.

ii. Must support dual-display configuration (minimum 24" displays).

iii. Must include video distribution hub capability.

iv. Must support remote display connectivity.

v. Must include English-language keyboard and user interface.

d. Networking & Infrastructure

i. Must include networking server capability for Cardiac Cath and EP Lab infrastructure.

ii. Must support secure network connectivity and hospital IT integration.

iii. Must include battery backup (UPS) support for system protection.

iv. Must support 60 Hz electrical configuration.

v. Must include required power cords and cabling.

e. Hardware & Components

i. Must include base station and patient data module capability.

ii. Must include invasive blood pressure monitoring capability (non-field-upgradable configuration acceptable).

iii. Must include wireless barcode scanner.

iv. Must include necessary pre-install kits and cabling.

f. Must include:

i. All hardware, software, cabling, licenses, and components necessary for a fully operational system.

ii. Full system networking server functionality.

g. Be capable of installation in 120V / 60Hz.

h. Quantity: 1

2. Installation

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION:

• Business Name

• Business Address

• Point of Contact, name, phone number and e-mail address

• SAM EUID #

• NAICS Code

• Business Size

• Business Type

• Capability statement

• Product country of origin

• GSA/FSS Contract Number if applicable

Please respond via email to Martin Torres at martin.torres@va.gov. The response due date for this information is Wednesday, August 05, 2026, at 4:00PM CST

STATEMENT OF WORK

**THIS IS A BRAND NAME OR EQUAL REQUIREMENT FOR PHILIPS HEMO Xper IM

EXTENSIONS SYSTEM**

INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying a cardiac monitoring system for the OKC VAMC within VISN19 under VA OKC Healthcare System

BACKGROUND: The OKC VAMC is part of VA Oklahoma City Healthcare System. Services include Neuro, Vascular, Cardiac, Orthopedic, ENT, Dental, Ophthalmology, Gynecology, Urology, Plastic and General Surgeries in the Operating Room of the OKC VAMC. The OKC OR has a required need for a new The OKC VAMC is currently under construction for a new OR ICU on the West Wing of our 8th floor expected to be completed in 2027. The IOTA procurement package team have reviewed options for this and determined that the Cardiac Monitoring System would best meet our needs.

PURPOSE: The cardiac monitoring system continuously tracks your heart’s electrical activity, heart rate and rhythm, diagnoses irregular heartbeats and track unexplained symptoms like dizziness of fainting and evaluate how ell heart medications are working.

SCOPE: VA VAMC OR is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the needs of the government.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

Monitoring, Cardiac Cath Lab- Hemo Xper IM Extensions Philips 830231-3

i. One (1) Hemodynamic and Electrophysiology (EP) Recording and Documentation System for use in Cardiac Catheterization and EP Laboratories.

j. Clinical Functionality

i. Must provide real-time hemodynamic monitoring, recording, and analysis.

ii. Must support both adult and pediatric patient populations.

iii. Must support electrophysiology (EP) and hemodynamic modules that operate independently.

iv. Must provide event marking, waveform capture, calculations, and structured reporting.

v. Must integrate invasive blood pressure monitoring.

vi. Must support CO2 side stream monitoring capability.

vii. Must support Masimo-based patient data module integration.

viii. Must support barcode scanning for workflow integration.

k. Display & User Interface

i. Must include high-definition widescreen display configuration.

ii. Must support dual-display configuration (minimum 24" displays).

iii. Must include video distribution hub capability.

iv. Must support remote display connectivity.

v. Must include English-language keyboard and user interface.

l. Networking & Infrastructure

i. Must include networking server capability for Cardiac Cath and EP Lab infrastructure.

ii. Must support secure network connectivity and hospital IT integration.

iii. Must include battery backup (UPS) support for system protection.

iv. Must support 60 Hz electrical configuration.

v. Must include required power cords and cabling.

m. Hardware & Components

i. Must include base station and patient data module capability.

ii. Must include invasive blood pressure monitoring capability (non-field-upgradable configuration acceptable).

iii. Must include wireless barcode scanner.

iv. Must include necessary pre-install kits and cabling.

n. Must include:

i. All hardware, software, cabling, licenses, and components necessary for a fully operational system.

ii. Full system networking server functionality.

2) Be capable of installation in 120V / 60Hz.

3) Quantity: 1

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section above.

TRAINING: Contractor is to provide a one-time training at installation of equipment. Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept extended warranty, which requires advance payment.

PERFORMANCE:

• All items to be delivered and installed after receipt of purchase order by 09/30/26.

• Hours: Normal duty hours are 8:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

• In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

• Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number.

The invoice must include the correct payment address.

• Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

• Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

• All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: Delivery shall be provided 60 days ARO. Delivery shall be freight on board (FOB) –

Delivery Address:

Oklahoma City – OR & SICU Renovation C/o Ace Moving 1700 S. Eastern Ave

OKC, OK 73129

Attn: Mel K.

405-255-0581

Installation Address:

Oklahoma City – OR & SICU Renovation 921 NE 13th Street Oklahoma City, OK 73104

SECURITY

Information Security

• The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

• The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause

VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site:

http://www.iprm.oit.va.gov http://checklists.nist.gov/ http://www.iprm.oit.va.gov/

Contract Personnel Security

All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at:

http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.