Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Brand Name or Equal to Stanley Lista Vidmar Workbenches Pittsburgh VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 18711

SOLICITATION NUMBER* 36C24426Q0915

RESPONSE DATE/TIME/ZONE 08-26-2026 15:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7110

NAICS CODE* 337215

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4

Commodities 1

POINT OF CONTACT* Contract Specialist

Olivia McDonald olivia.mcdonald@va.gov

PLACE OF PERFORMANCE

ADDRESS Pittsburgh VAMC Beaver CBOC

301 Beaver Valley Mall Blvd., Monaca, PA 15061

POSTAL CODE 15061

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

DESCRIPTION

This is Not a Solicitation Announcement. This is a Request for Information Only.

This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Since this is Request for Information announcement, no evaluation letters and/or results will be issued to respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified/verified Businesses capable of meeting requirement and salient characteristics below to provide the Pittsburgh VA Medical Center with Brand Name or Equal requirement for StanleyBlack&Decker LISTA/VIDMAR modular workbenches and customizable storage products.

Statement of Work

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a Brand-Name or Equal requirement for StanleyBlack&Decker LISTA/VIDMAR modular workbenches and customizable storage products for multiple departments at the Beaver Community–Based Outpatient Clinic (CBOC), located at:

Department of Veterans Affairs Beaver Community–Based Outpatient Clinic

(CBOC)

301 Beaver Valley Mall Blvd., Monaca, PA 15061

This requirement includes delivery, full installation, labor, equipment, transportation, and supervision. All services shall comply with Section 6.0, Support Services.

Departments receiving product:

• Biomedical Repair Shop (042)

• Receiving (056)

• Medical Logistics Equipment Storage (058)

Product: Brand Name or Equal to StanleyBlack&Decker LISTA/ VIDMAR modular workbenches and cabinets

2.0 PERFORMANCE REQUIREMENTS

A phased delivery will not be required. Delivery and installation are required, FOB Destination.

For this location, there is no loading dock available. All products will be delivered and offloaded directly onto the ground level. Entry into the facility is accessible only via the sidewalk.

Furniture shall be delivered to the following address:

Department of Veteran Affairs Community – Based Outpatient Clinic 301 Beaver Valley Mall BLVD, Center Township, Beaver County, Pa

Deliveries must be received during normal business hours, which are 7:00am to 3:30pm. All deliveries are through the loading dock. NO Direct Shipments permitted.

Deliveries must be scheduled with the Interior Design POC before installation.

Final location(s) for any existing furniture not being disposed of will be provided by VA representative prior to furniture delivery. Any damage to VA property by the contractor/vendor must be repaired withing 90 days at the contractor/vendor expense.

The Government recognized US holidays are:

New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Juneteenth, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall:

a. Provide and be responsible for technical assistance, development, and generation for final specifications.

b. Coordinate products and services to manage, order, ship, and deliver new furniture from the manufacturer until final acceptance by the Technical Point of Contact (POC).

c. Final selections must be provided prior to ordering; final order sign-off must be given by the POC.

3.0 PRODUCT

General Requirements: All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

Salient Characteristics:

System Configuration & Compatibility

• Modular design enables easy integration with existing storage systems.

• Available in multiple sizes and footprints for compatibility with various room layouts.

• Customizable drawer configurations allow adaptation to diverse storage requirements.

• Heavy-duty steel construction supports seamless connection with similar units.

• Locking mechanisms and security features can be incorporated across compatible products.

• Powder-coated finish ensures uniform appearance and compatibility with professional environments.

• Full-extension drawer slides are engineered to fit standard hardware and accessories.

• Butcherblock top for durability Safety & Ergonomics

• Design must support safe material handling, reducing staff strain and injury risk.

• Pull-out components must have safety stops to prevent tipping or accidental release.

• Ergonomic handles and labeling options for efficient organization.

Assembly & Installation

• Must be installed without structural modification to walls, floors, or infrastructure.

• The Contractor must provide on-site installation, configuration, and system testing.

• System must be fully operational upon implementation.

Construction & Materials

• All components must withstand frequent cleaning with VA-approved disinfectants.

• Smooth, non-porous surfaces that comply with infection prevention standards.

Requirement for Brand Name or Equal to - StanleyBlack&Decker LISTA/VIDMAR work benches and modular storage.

The furniture listed below is for the Beaver CBOC.

Biomedical Repair Shop Room 042

QTY PART NUMBER:

1 OHC3016-RD OVERHEAD CABINET

2 OHC3616-RD OVERHEAD CABINET

WORKBENCH CONSISTING OF:

1 NXF/SM3048 NEXUS FRAME 30W X 48H

2 NXF/SM3648A NEXUS ADDER FRAME 36W X 48H

1 NXPP/3030 NEXUS PEGBOARD PANEL

1 NXBS/30 NEXUS BACKSTOP, 30 WIDE

2 NXBS/36 NEXUS BACKSTOP, 36 WIDE

4 NXS/A3612L NEXUS ADJUSTABLE SHELF

2 NXBR/36 NEXUS PLASTIC BOX RAIL, 36 WIDE

2 NXSP/3618 NEXUS SOLID PRIVACY PANEL

MISC ITEMS CONSISTING OF:

1 BTOP-VARIABLE BUTCHER BLOCK TOP-138X30

CABINET CONSISTING OF:

1 EW750 EW HOUSING 34.3WX28.5D X 33.5H

1 IC-PREVEN-CYL-KAMA CAB LK W/PREVENTIP-MSTR KY ALIKE

1 LST118072 IC CORE SX-5 LOCK

1 EW-FTB EW FORK TRUCK BASE

2 EW75F EW DRAWER 2 in. USABLE HT 440LB CAP.

2 EWDR040-75 DRAWER LAYOUT L-EDS-MG-E-COAT

3 EW125F EW DRAWER 4 in. USABLE HT 440LB CAP.

EWDR518-100 EW DRAWER LAYOUT, 18 COMPARTMENTS L-EDS-MG-

E-COAT

1 EW225F EW DRAWER, 8 in. USABLE HT, 440LB CAP.

EWDR104-200 EW DRAWER LAYOUT, 4 COMPARTMENTS L-EDS-MG-

E-COAT

1 CRT-S/NM011AAC CRATE, SKELTN 45->54W

CABINET CONSISTING OF:

1 EW750 EW HOUSING 34.3WX28.5D X 33.5H

1 IC-PREVEN-CYL-KAMA CAB LK W/PREVENTIP-MSTR KY ALIKE

1 LST118072 IC CORE SX-5 LOCK

1 EW-FTB EW FORK TRUCK BASE

5 EW150F EW DRAWER, 5 in. USABLE HT, 440LB CAP.

EWDR415-150 EW DRAWER LAYOUT, 15 COMPARTMENTS L-EDS-MG-

E-COAT

1 SS-KIT SIDE/SIDE OR BACK/BACK KIT (BOLTS&NUTS)

1 CRT-S/NM011AAC CRATE, SKELTN 45->54W

CABINET CONSISTING OF:

1 EW750 EW HOUSING 34.3WX28.5D X 33.5H

IC-PREVEN-CYL-KAMA CAB LK W/PREVENTIP-MSTR KY ALIKE (YNSX-

5)

1 LST118072 IC CORE SX-5 LOCK

1 EW-FTB EW FORK TRUCK BASE TBD

3 EW250F EW DRAWER, 9 in. USABLE HT, 440LB CAP. TBD

EWDR104-250 EW DRAWER LAYOUT, 4 COMPARTMENTS L-EDS-MG-

E-COAT * SS-KIT SIDE/SIDE OR BACK/BACK KIT (BOLTS&NUTS)

1 CRT-S/NM011AAC CRATE, SKELTN 45->54W

MISC ITEMS CONSISTING OF:

1 WBLL35.5X34.5 LISTA LEG, W/GLIDES 35.5H X 34.5D

1 WBLL/P35.5X22.5 PANEL LEG, W/GLIDES 35.5H X 22.5D

1 WBLL35.5X28.5 LISTA LEG, W/GLIDES 35.5H X 28.5D

WORKBENCH CONSISTING OF:

1 NXF/SM4848 NEXUS FRAME 48W X 48H

1 NXF/SM2448A NEXUS ADDER FRAME 24W X 48H

1 NXF/SM4848A NEXUS ADDER FRAME 48W X 48H

4 NXS/A4812L NEXUS ADJUSTABLE SHELF

1 NXHPS/24-15GF NEXUS POWER RAIL

2 NXBS/48 NEXUS BACKSTOP, 48 WIDE

1 NXBS/24 NEXUS BACKSTOP, 24 WIDE

1 NXRMT/2430 NEXUS MARKERBOARD / TACKBOARD

1 NX4072 RAIL WITH 1 KNUCKLE 48IN

1 NX4075 MONITOR KNUCKLE FOR RAIL

MISC ITEMS CONSISTING OF:

1 BTOP-VARIABLE BUTCHER BLOCK TOP-127X30

CABINET CONSISTING OF:

1 NW750 NW HOUSING, 16.9W X 28.5D X 33.5H

1 IC-PREVEN-CYL-MA CAB LK W/PREVENTIP-MASTER(YNSX-3:7)

1 LB-NW2.36/GL NW-FRAME BASE LEVELING, 2.36" GLNLD

1 NW100N NW DRAWER, 3 in. USABLE HT, 165LB CAP.

8 PB-8 PLASTIC BOX 3X6X3

4 PB-9 PLASTIC BOX 6X6X3

1 NW125N NW DRAWER, 4 in. USABLE HT, 165LB CAP.

NWDR212-100 NW DRAWER LAYOUT, 12 COMPARTMENTS L-EDS-MG-

E-COAT

1 NW225N NW DRAWER, 8 in. USABLE HT, 165LB CAP.

NWDR104-200 NW DRAWER LAYOUT, 4 COMPARTMENTS L-EDS-MG-

E-COAT

1 NW300N-FFH NW DRAWER, 11 in. USABLE HT, 165LB CAP.

1 FFH27 FILE FOLDER HANGER L-EDS-MG-E-COAT

1 CRT-S/NM011AAA CRATE, SKELTN 19->27W

MEDICAL LOGISTICS EQUIPMENT STORAGE ROOM 058

Left Side Bench with Double Monitor Arms

LISTA WORKBENCH CONSISTING OF:

1 BTOP-60 BUTCHER BLOCK TOP 60X30

1 WBLST30.1-51.5 WB STRINGER, 2 PC 765 - 1307.5MM

1 WBLL/P31.5X28.5 PANEL LEG, W/GLIDES 31.5H X 28.5D

LISTA CABINET CONSISTING OF:

1 NW600 NW HOUSING, 16.9W X 28.5D X 27.5H

1 IC-PREVEN-CYL-MA CAB LK W/PREVENTIP-MASTER(YNSX-)

1 LB-NW4/GL NW-FRAME BASE LEVELING, 4" GLNLD

1 NW75N NW DRAWER, 2 in. USABLE HT, 165LB CAP.

NWDR018-75 NW DRAWER LAYOUT, 18 PLASTIC BOXES L-EDS-

MG-E-COAT

1 NW100N NW DRAWER, 3 in. USABLE HT, 165LB CAP.

NWDR104-100 NW DRAWER LAYOUT, 4 COMPARTMENTS L-

EDS-MG-E-COAT

1 NW125N NW DRAWER, 4 in. USABLE HT, 165LB CAP.

NWDR104-100 NW DRAWER LAYOUT, 4 COMPARTMENTS L-

EDS-MG-E-COAT

1 NW300N-FFH NW DRAWER, 11 in. USABLE HT, 165LB CAP.

1 CRT-S/NM011AAA CRATE, SKELTN 19->27W

1 4059 FULL FUNCTION DUAL MONITOR ARM, POST MOUNT

Right Side Bench with Double Monitor Arms

LISTA WORKBENCH CONSISTING OF:

1 BTOP-60 BUTCHER BLOCK TOP 60X30

1 WBLST30.1-51.5 WB STRINGER, 2 PC 765 - 1307.5MM

1 WBLL/P31.5X28.5 PANEL LEG, W/GLIDES 31.5H X 28.5D

LISTA CABINET CONSISTING OF:

1 NW600 NW HOUSING, 16.9W X 28.5D X 27.5H

1 IC-PREVEN-CYL-MA CAB LK W/PREVENTIP-MASTER(YNSX-)

1 LB-NW4/GL NW-FRAME BASE LEVELING, 4" GLNLD

1 NW75N NW DRAWER, 2 in. USABLE HT, 165LB CAP.

NWDR018-75 NW DRAWER LAYOUT, 18 PLASTIC BOXES L-EDS-

MG-E-COAT

1 NW100N NW DRAWER, 3 in. USABLE HT, 165LB

NWDR104-100 NW DRAWER LAYOUT, 4 COMPARTMENTS L-

EDS-MG-E-COAT

1 NW125N NW DRAWER, 4 in. USABLE HT, 165LB CAP.

NWDR104-100 NW DRAWER LAYOUT, 4 COMPARTMENTS L-

EDS-MG-E-COAT

1 NW300N-FFH NW DRAWER, 11 in. USABLE HT, 165LB CAP.

1 CRT-S/NM011AAA CRATE, SKELTN 19->27W

1 4059 FULL FUNCTION DUAL MONITOR ARM, POST MOUNT

Back Wall Bench

LISTA WORKBENCH CONSISTING OF:

1 BTOP-84 BUTCHER BLOCK TOP 84X30

WBLBS12X67.4-91.2 WB BOTTOM SHELF 12" 2 PC 1712.5-

2317.5MM

1 WBRP84X8/2LL WB REINFORCEMENT PANEL

1 WBLL/P33.5X28.5 PANEL LEG, W/GLIDES 33.5H X 28.5D

1 WBLL/P33.5X28.5 PANEL LEG, W/GLIDES 33.5H X 28.5D

Receiving & Issue 056

RECEIVING ROOM 056

WORKBENCH CONSISTING OF:

1 NXF/SM6048 NEXUS FRAME 60W X 48H

1 NXF/SM4848A NEXUS ADDER FRAME 48W X 48H

1 NXBS/60 NEXUS BACKSTOP, 60 WIDE

1 NXBS/48 NEXUS BACKSTOP, 48 WIDE

1 NXHPS/48-15GF NEXUS POWER RAIL

1 NXRMT/6030 NEXUS REVERSIBLE MRKR/TCKBRD

2 NXS/A6012L NEXUS ADJUSTABLE SHELF

1 NXS/A4812L NEXUS ADJUSTABLE SHELF

1 NX4072 RAIL WITH 1 KNUCKLE 48IN

1 NX4075 MONITOR KNUCKLE FOR RAIL

MISC ITEMS CONSISTING OF:

1 BTOP-VARIABLE BUTCHER BLOCK TOP-120X30

CABINET CONSISTING OF:

1 SC750 SC HOUSING, 28.3W X 28.5D X 33.5H

IC-PREVEN-CYL-KAMA CAB LK W/PREVENTIP-MSTR KY ALIKE

(YNSX-10)

1 LST118077 IC CORE SX-10 LOCK

1 LB-SC2.36 SC-LEVELING BASE, 2.36"

5 SC150F SC DRAWER, 5 in. USABLE HT, 440LB CAP.

DR312-150 SC DRAWER LAYOUT, 12 COMPARTMENTS L-EDS-

MG-E-COAT

1 SS-KIT SIDE/SIDE OR BACK/BACK KIT (BOLTS&NUTS)

1 CRT-S/NM011AAB CRATE, SKELTN 36W

CABINET CONSISTING OF:

1 SC750 SC HOUSING, 28.3W X 28.5D X 33.5H

IC-PREVEN-CYL-KAMA CAB LK W/PREVENTIP-MSTR KY

ALIKE(YNSX-10)

1 LST118077 IC CORE SX-10 LOCK

1 LB-SC2.36 SC-LEVELING BASE, 2.36

1 SC150F SC DRAWER, 5 in. USABLE HT, 440LB CAP.

DR316-150 SC DRAWER LAYOUT, 16 COMPARTMENTS L-EDS-

MG-E-COAT

3 SC200F SC DRAWER, 7 in. USABLE HT, 440LB CAP.

DR209-200 SC DRAWER LAYOUT, 9 COMPARTMENTS L-EDS-MG-

E-COAT

1 SS-KIT SIDE/SIDE OR BACK/BACK KIT (BOLTS&NUTS)

1 CRT-S/NM011AAB CRATE, SKELTN 36W

CABINET CONSISTING OF:

1 MP750 MP HOUSING, 22.2W X 28.5D X 33.5H

1 IC-PREVEN-CYL-KAMA CAB LK W/PREVENTIP-MSTR KY ALIKE

1 LST118076 IC CORE SX-9 LOCK

1 LB-MP2.36 MP-LEVELING BASE, 2.36"

1 MP100F MP DRAWER, 3 in. USABLE HT, 440LB CAP.

1 MPDR-AT10 MP SLIDING ACCESSORY TRAY L-EDS-MG-E-COAT

8 PB-3 PLASTIC BOX 3X6X1

4 PB-4 PLASTIC BOX 6X6X1

1 MP100F MP DRAWER, 3 in. USABLE HT, 440LB CAP.

MPDR018-100 MP DRAWER LAYOUT, 18 PLASTIC BOXES L-EDS-

MG-E-COAT

2 MP125F MP DRAWER, 4 in. USABLE HT, 440LB CAP.

MPDR312-100 MP DRAWER LAYOUT, 12 COMPARTMENTS L-EDS-

MG-E-COAT

1 MP300F MP DRAWER, 11 in. USABLE HT, 440LB CAP.

1 FFH27 FILE FOLDER HANGER L-EDS-MG-E-COAT

1 CRT-S/NM011AAA CRATE, SKELTN 19->27W

MISC ITEMS CONSISTING OF:

1 WBLL35.5X28.5 LISTA LEG, W/GLIDES 35.5H X 28.5D

4.0 SUBMISSION OF QUOTATION

The Contractor shall email electronic PDF or Microsoft Excel files of the following:

a. Drawings and narrative are necessary to communicate an understanding and inclusion of all items and tasks in the SOW.

b. Literature indicating model numbers, options, color selections, etc. appropriate to the specified products.

c. Cost proposal including all products and services.

d. Completed Line-Item Spreadsheet.

All submissions for this solicitation must be sent to the Contract Specialist. Quotes submitted by any other method will not be considered.

5.0 SERVICES

General Scope:

This requirement includes healthcare furniture with delivery and installation. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

General Requirements:

Delivery and receiving of furniture will be determined by the individual orders, may not occur outside of normal duty hours referenced in Section 2.0, and will not interfere with patient care.

a. All orders shall be delivered to the Free On-Board (FOB) destination to the delivery addresses listed in the individual orders. Specific delivery/shipping information shall be determined at the individual order level.

b. Contractor shall be made aware of and must comply with local security policies and procedures in the task order. Contractors will comply to these standards during all site visits on Governmental property. Contractor will contact the VA POC at least 14 days prior to work start date to ensure compliance with any local security policies.

c. Contractor personnel shall present a professional appearance and shall have a uniform or some method of identifying them as an employee of the contractor. A VA badge will be provided and must be worn above the waist and visible while on government property.

d. Contractors should ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks.

e. Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, Building Codes, Life Safety Codes, Occupational Health and Safety Administration (OSHA), ADA/ADAG, permits, VA design standards (www.cfm.va.gov/til/dguide.asp), and instructions required for the performance of the duties in the Statement of Work (SOW).

f. Contractor is responsible for ensuring that its firm and staff maintain any generally required professional certification, accreditation, license, bond, and proficiency related to their area of expertise. Contractor shall retain documentation of such records. The Government will not pay expenses to meet this requirement.

g. Contractor is responsible for ensuring staff are trained and certified in planning and installing product to maintain the integrity of the manufacturer’s warranty.

6.0 SUPPORT SERVICES

Furniture, Design, and Installation Support Services

1. Contract Tasks/Requirements

a. Contractor may be required to provide basic design services and layout for commodities purchased. All furniture layouts, including original designs and any subsequent redesigns, must be accomplished by a qualified professional Interior Designer with either a four (4) year Interior Design degree from an accredited school by the Council for Interior Design Accreditation (CIDA/FIDER), or 5 years of experience, and one year experience using similar software.

b. Contractors are required to provide installation drawings for furniture purchased.

c. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.

d. Contractors shall be responsible for all field measurements whether in existing spaces or new construction. Contractors shall not rely on AutoCAD drawings for final measurements.

e. Contractor shall perform installation services by task order SOW.

f. Contractor must have a project manager/lead installer based on project size.

Project manager/lead installer must have a minimum of 2 years of experience performing installation services in healthcare facilities.

g. Contractor may be required to remove and/or relocate existing VA furnishings in coordination with VA Logistic Management Service and Interior Designer per the task order SOW.

h. Contractor may or may not be required to complete services outside of normal duty hours per the SOW.

i. Contractors shall be familiar with VA campuses and various VA Outpatient Clinics, regulations, loading dock locations and hours of operations.

j. Contractor must provide Proof of Insurance.

k. Contractor shall provide 30 Days Free Storage once the complete bill of materials has been received at a conditioned facility that meets all building requirements including but not limited to the sprinkler, security, safety, temperature, and environmental controls – as not to void furniture warranties.

l. Contractor must notify VA of the specific location of any or all stored furniture.

m. Contractor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises.

2. Protection of Property

a. Contractor shall perform an inspection of the buildings and grounds with the POC prior to commencing work. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the buildings, grounds, and furnishings. The Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor, utilizing materials of the same quality, size, grade, and color, to match existing work.

b. To ensure that the contractor shall be able to repair or replace any items, components, on the buildings or grounds damaged due to negligence and/or actions taken by the Contractor. The Contractor shall communicate with the POC to resolve all repairs beyond simple surface cleaning. Concurrence of the POC is required before the Contractor may perform any significant repair work. In all cases, repairs should utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

c. Contractors shall always be responsible for the security of the areas in which the work is being performed prior to completion. The Contractor shall maintain accountability and control of any keys provided and shall return them to the POC upon completion of the work.

d. Contractors should provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

3. Delivery

a. Contractor will contact the POC at least 14 business days prior to the start of work/shipping to ensure that the building is ready for installation.

b. In the event there is a delay in delivery, Contractor must notify the assigned

POC immediately in writing, preferably via email.

c. Contractor will provide the POC with scheduled date and time so that the delivery truck will arrive at least 24 hours minimum in advance.

d. Contractor must ensure that the driver of the delivery vehicle has copies of the

Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date.

4. Receive and Unload

a. If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location, until the next available work day. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

b. Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA CO in writing, preferably via email, immediately upon identification.

c. Contractor shall store damaged items in the location designated by the POC.

The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the POC daily.

d. Contractor shall repair or coordinate with the POC for replacement of damaged, defective, or missing items.

5. Assembly and Final Acceptance

a. Contractor shall be responsible for all safety and security guidelines within the area in which work is being performed, to include securing any contractor-owned tools or equipment, and any on-site storage being utilized.

b. The contractor shall install all items in accordance with each requirement statement and basic component floor plan, panel plan and electrical plan, designed and provided by the contractor with each task order.

c. Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

d. Contractors shall prevent their personnel from entering any area other than the designated work area.

e. Contractors shall maintain a means of egress within all designated work areas to comply with fire codes.

f. Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

g. Contractor shall do a final walkthrough with POC and provide a punch list before releasing crew for the day.

6. Jobsite Cleanliness

a. Contractor will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling all items installed under this contract.

b. Final Acceptance by the Government will not occur until all installed items have been wiped cleaned and debris/dust connected with installation is removed from the VA site.

c. Recyclable cardboard products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility.

d. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

e. Contractors shall ensure their personnel eat, drink, or smoke only in designated areas.

f. Personal trash (food wrappers, drink containers, etc.), shall be removed from the site daily by the Contractor.

7. Warranty Items

a. The warranty for an item is to start on the date of acceptance of the products/services by the Government VA POC.

b. Contractor agrees to provide, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 337127.

Please answer the following questions:

(1) Please indicate the size status and representations of your business in accordance with the NAICS code 337127, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)

(2) Is the required equipment available on a Federal Supply Schedule or Government Wide Acquisition Contract? If so, please include the schedule number.

(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not what is the business size of the manufacturer end product you plan to provide?

(4) If your company is a large business, do you have any authorized small business distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If your company is a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled;

modified?

(6) Is the item you are supplying made or manufactured in America? This is to ensure compliance with FAR 52.225-1 Buy American-Supplies.

(7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

(8) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate any type of award.

(9) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to “equal to items” to establish capabilities for planning purposes?

(10) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(11) Please provide your UEI number.

*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12. Telephone responses will not be accepted.

Responses must be received via email to Contract Specialist Olivia McDonald at olivia.mcdonald@va.gov no later than 3:00 PM Eastern Standard Time on August 26, 2026.

This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on SAM.gov OR GSA eBuy for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative costs incurred in response to this Request for Information. Information will only be accepted in writing via email.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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