SSN_FCI Marianna_Solid Waste.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Solid Waste Removal & Disposal Services

Federal Correctional Institution (FCI) Marianna

Federal Prison Camp (FPC) Marianna

Marianna, Florida

The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The requirement is for the provision of Solid

Waste Removal & Disposal Services at FCI/FPC Marianna, Florida, located at 3625 FCI Road, Marianna, Florida 32446.

The Government intends to make a single award of an indefinite delivery/requirements type contract with firm fixed prices that will consist of one (1) base year and four (4) additional twelve-month option years, at the unilateral discretion of the Government. The NAICS code is 562111 (Solid Waste Collection). The small business size standard is $47 million.

A draft copy of the Statement of Work is attached to this questionnaire for more specific details. Additional details will be forthcoming in the solicitation. A Government solicitation document for this requirement is being developed, of which a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitations are not available at this time. This notice does not constitute a commitment by the Government. The information gathered from market research will be vital in the formation and set-aside status of the solicitation.

THIS IS A NOT A NEW REQUIREMENT – Services are currently in place for this requirement. The current incumbent is Martin Environmental Services, Inc. The contract was awarded in October 2019, in the amount of

$639,825.00 for a base year and four (4) one-year options. Services will end on November 30, 2025.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Solid Waste Collection is 562111, which sets the small business size standard at $47 million. (below $47 million in gross revenues is considered small; above $47 million in gross revenues is considered large). Based on this standard, what is your business size?

Small Large

2. Is your company eligible for participation in one of the following small business programs? If so, please indicate the program(s) below:

“8(a)” Program Women-Owned Small Business concern

Economically Disadvantaged Women-Owned Small Business concern

HUBZone Small Business concern

Veteran Owned Small Business concern

Service-Disabled Veteran-Owned Small Business concern

3. Is your company certified to provide services in Florida? Yes No

4. Can your company provide these services as either the Prime Contractor or as a Subcontractor:

Prime Contractor Subcontractor

5. Does your company own or operate a permitted landfill? __Yes ____No

6. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

7. If you plan to subcontract any of the requirement, will your company be compliant with FAR 52.219-14?

Yes No

8. Is your company able to provide readily available, qualified employees to fulfill FCI Marianna’s requirement as specified in the first paragraph? Yes No

9. Is your company registered in ystem for Award Management (SAM)? Yes No

**All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7 (Oct

2018) for System for Award Management (SAM). This clause requires all contractors doing business with the

Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at: www.sam.gov

10. Can your company provide firm fixed unit pricing for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

11. The Federal Acquisition Regulations requires the following insurances policies: Workers’ Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and

Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in

Florida?

Yes No (If no, what are the standard rates per insurance?)

12. Are services of this type customarily available in the commercial marketplace? (Available to commercial business and industry or to the general public)

Yes No

13. How many calendar days does your company need to prepare a proposal resulting from this solicitation?

15 days 30 days 45 days 60 days

14. If awarded a contract, how many calendar days following an award would it take your company to begin providing services to the institution?

** Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

15. Does your company have an issue with the attached Statement of Work? Yes No

16. Has your company previously provided these types of services in a prison environment?

Yes No http://www.sam.gov/

17. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

18. Please furnish the following information in reference to your firm:

Name of Business:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

UEI: CAGE:

VENDOR WEBSITE:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your response to me at sburke@bop.gov no later than October 15, 2025, at 11:00 am, EST.

Should you have any questions or concerns, please feel free to contact me.

Sincerely, Sarah Burke, Contracting Officer

Federal Bureau of Prisons

U.S. Armed Forces Reserve Complex

Field Acquisition Office

346 Marine Forces Drive

Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the System for Award Management website at www.sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notice, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:sburke@bop.gov http://www.sam.gov/

U.S. DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI MARIANNA, FL

SOLID WASTE REMOVAL SERVICES

LOCATED AT (FCI/FPC) MARIANNA

FEDERAL CORRECTIONAL INSTITUTION (FCI)

FEDERAL PRISON CAMP (FPC/CAMP)

Subject:

The Federal Bureau of Prisons (FBOP), Field Acquisition Office (FAO), intends to make a single award of an indefinite delivery/requirements type contract, with firm fixed prices to a responsible contractor who can provide the services in accordance with the stated requirements located within the Statement of Work. This requirement is for the provision of Solid Waste Removal and

Disposal Services as prescribed in the description of duties listed below, at the Federal

Correctional Institution (FCI)/Federal Prison Camp (FPC) Marianna, located in Marianna, Florida.

Dumpsters/containers are located at various positions throughout the complex. It will be a requirement to provide service to each location. The schedule for pulls and services will be in section entitled "Delivery and Performance." Allowances must be made available within a 24-hour period after notification for services on an "as-needed basis" and "emergency pull service basis." General information about FCI Marianna can be found at www.bop.gov.

Performance Period:

The periods of performance of the resulting contract shall be as follows:

Base year – Effective Date of Award through 12 months from Effective Date of Award

Option Year 1 – 13 months through 24 months from Effective Date of Award

Option Year 2 – 25 months through 36 months from Effective Date of Award

Option Year 3 – 37 months through 48 months from Effective Date of Award

Option Year 4 – 49 months through 60 months form Effective Date of Award

Place of Performance:

FCI/FPC Marianna

3625 FCI Road

Marianna, FL 32446

SIZE AND TYPE CONTAINERS (Provided by Contractor):

Containers to be furnished by the contractor shall be comparable in design and fabrication to containers manufactured by Dempster Brother, Inc., Lodal, Inc., A.E. Rausenbach, Inc, Waste

Management dumpster services, or equal and shall be or exceed sizes and capacities as shown in the Schedule of Containers. The containers are to be equipped with tip lids (if required) and the side doors. Stop latches and release chains are to be open to stops approximately 30 degrees, 60 degrees and 90 degrees, for the convenience of all the users. All larger containers shall be self-contained and leak proof. Containers used for putrescible waste shall be drained with a threaded plug to facilitate washing. Latched on the end doors shall be manual or constructed in such a way as not to cause injury when opened.

http://www.bop.gov/

B. SIZE AND TYPE OF VEHICLES:

The pick-up and hauling vehicle shall incorporate a leak proof body with replaceable door seals and shall be fully enclosed. Vehicles shall be equal to or comparable in design and specification to the equipment manufactured by Dempster Brothers, Inc., Lodal, Inc., A.E. Rausenbach, Inc, dumpster services, or equal; with the lifting capacity capable of picking up and dumping containers with the capacities shown in Schedule B. To prevent unreasonable delays in servicing collection stations caused by the breakdown of the mechanical containers handling vehicle, a standby vehicle with a duplicate handling mechanism shall be provided by the contractor within the same working day. A mechanically operated cover shall be incorporated on the vehicle to operate in such manner as to protect the container in dump position from the wind and to prevent spillage of materials across the back of the truck during dumping operations. Adequate measures will be taken to prevent spillage or scattering of the truck contents or by other means thereof.

C. CONTAINERS:

1. The schedule of containers per location and per container sizes included in this contract are specified for the purpose of location adequate receptacles for anticipated refuse generation. The

Contracting Officer is authorized to vary such containers and locations as deemed necessary providing the contractor has adequate lead time to make the necessary changes; however, the contract will not result in a change to the contractual agreed price.

2. In the event the compactor(s) breakdown, the contractor shall/will provide an extra container at no additional cost to the government, unless the repairs can be made within 24 hours of

(FCI/FPC) notification of request. The size of the container(s) will be determined by location of breakdown, replacement size shall/will be approved by the Contracting Officer or Contracting

Officer’s Representative.

3. All containers shall/will be painted in a uniform color, name of provided services, contact information, and numbered for identification purposes. Containers shall be repainted, if/when necessary, containers become unreadable, to prevent rusty and unsightly conditions, maintaining an accurate account of each dumpster’s number, and location.

4. Compactors/Self Contained Units or back-up Rentals will be required for a total of four (4) self-contained units/compactors at the following (Locations A, B, C & D) approximately 34 cubic yards in capacity. The contractor shall perform all maintenance, repairs, and cleaning of all equipment associated with the self-contained units.

5. The contractor shall make available two (2) roll-off containers with approximately twenty

(20) cubic yard capacities at the following (Locations E and F). The 20-yard roll-off containers shall be open-topped dumpsters. The containers shall/will meet all standards for commercial-industrial types of heavy gauge metal construction and designed for mechanized handling, following all Federal, State, City, County, and Local Laws. All containers shall/will be freshly painted at the start of the contract and periodically during each phase of the contract to maintain clear identification and satisfactory appearances. The Contractor's name and contact phone number shall/will be prominently displayed on each container. The Contractor shall perform all maintenance, repair, replacement, and cleaning of all equipment and components associated with the dumpsters at no extra charge to FCI Marianna.

6. The Contractor shall/will use vehicles adequate and specifically designed for the purpose of refuse collection and which do not permit loss of refuse during loading, unloading, or travel between locations. The Contractor shall/must have sufficient equipment for the execution of this contract.

7. The Contractor shall/will make available one (1) roll-off container with approximately forty

(40) cubic yard capacities at (location G). The 40-yard roll-off container shall be open-topped dumpster. The containers shall/will meet all standards for commercial-industrial types of heavy gauge metal construction and designed for mechanized handling, following all Federal, State, City, County, and Local Laws. All containers shall/will be freshly painted at the start of the contract and periodically during each phase of the contract to maintain clear identification and satisfactory appearances. The Contractor's name and contact phone number shall/will be prominently displayed on each container. The Contractor shall perform all maintenance, repair, replacement, and cleaning of all equipment and components associated with the dumpsters at no extra charge to FCI Marianna. The 40-cubic yard container is not required to be on the FCI property (ONLY WHEN REQUESTED) by the Contracting Officer or Representative. This type of dumpster would be utilized during any major future renovations. It is being included to have this size available to FCI Marianna, should it be needed, rather than modify the contract or create a new contract with the awardee should this type of container be needed in the future. This container must be available within a 24-hour period or at the agreed date and time by both parties. This container must be serviced/emptied withing 24-hour period of being notified or at the agreed date and time by both parties.

D. COMPACTOR KEYS:

The Contractor will not have access to the keys that operate the two (2) compactors in (location

A & B.) These locations REQUIRE AND ESCORT, escort shall be the only authorized individual to unlock and operate the two (2) compactors for the removal by the contractor.

E. SANITARY CONDITIONS:

The Contractor will be required to dispose of the miscellaneous trash and non-edible garbage in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. The contractor will assume full responsibility for the compliance with all Federal, State, City, and County. All agencies’ laws, rules and regulations governing the removal of waste materials. Collections must be made in contractors' containers and MUST BE fully enclosed, rat proof, leak proof, fire retardant, well-kept/clean, sanitized, and after each dumping MUST BE deodorized. Any trash or garbage scattered by the contractor on the institution grounds must be recovered and removed. The pick-up area must be left in a clean sanitary condition. The pick-up area includes all areas within fifteen (15) feet of containers in any direction. Contractor will be required to ensure that each unit/dumpster is completely empty, clean, and deodorized before returning as stated below.

Cleaning of all containers shall be the responsibility of the contractor. All containers will be washed and cleaned inside and out, once a week, during the months of March, April, May, June, July, August, September, and October and once a month November, December, January and February, or as they become malodorous or unsanitary or as determined by the

Contracting Officer or Representative.

F. MAINTENANCE OF CONTAINERS:

All containers shall/will be freshly painted at the start of the contract and periodically during each phase of the contract to maintain clear identification and satisfactory appearances. The

Contractor's name and contact phone number shall/will be prominently displayed on each container. The Contractor shall perform all maintenance, repair, replacement, and cleaning of all equipment and components associated with the dumpsters at no extra charge to FCI Marianna.

The contractor shall maintain the transport equipment, refuse containers, and equipment in

Satisfactory conditions as stated by Federal, State, City, County, or any Local Laws governing

Highway Safety, Transport, and Environmental Protection Agency.

G. DISPOSAL FACILITY:

The contractor must utilize an approved disposal facility for trash/waste in compliance with all

Federal, State, City, and County ordinances, laws and regulations. This shall include, but not be limited to, the regulations of the Environmental Protection Agency. A disposal facility is hereby referred to as a landfill which serves a municipal, institutional and/or rural population and is used or to be used for disposal of domestic waste, commercial waste, institutional waste, municipal waste, demolition/construction waste, fanning waste, discarded automobile tires (shredded or halved) and dead animals. The trash shall be removed and disposed of outside Government premises. The disposal of waste shall be in a legal and environmentally safe manner. The contractor shall provide written documentation to FCI Marianna stating that the approved landfill meets all Federal, State, and Local city regulations.

H. SUPPLIES OR SERVICES AND PRICES/COSTS TRASH SERVICE:

The Contractor will provide all labor, equipment, vehicles and materials unless otherwise specified herein, necessary for and incidental to the collection and disposal of trash and refuge from indicated pick-up points at the Federal Correctional Institution Marianna complex, 3625

FCI Road, Marianna, FL 32446. To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of the contract and should not assume that

Government or previous Contractor employees will be available to guide, direct, or specifically orientate Awardee Contractor and their employees.

I. DELIVERY AND PERFORMANCE:

1. Collections will be provided at FCI Marianna between the hours of 3:30 AM and 5:00 AM

CST, for the locations C, D and F (Inside Secure Perimeter).

2. Collections will be provided at the Federal Prison Camp and other outside secured perimeter areas, between the hours of 7:00 AM and 3:00 PM CST, locations A, B, E, and G (Outside

Secure Perimeter).

3. Trash will not be segregated prior to pick-up. The "contents" of the compactor(s) will include all garbage, refuse, and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor's waste material will consist of solid and/or wet waste from Food

Service and other departments within the institution. The open top containers will be used solely for construction demolition material. The pick-up schedule may be altered to meet the needs of the institution and the FCI may require additional pulls and will notify the Contractor in advance as needed. The Contractor must, upon notification from FCI Marianna to complete additional pulls within 24 hours. All Extra pulls WILL NOT differ from the normal contracted rate. In the event of electrical or mechanical breakdown of compactor’s

FCI Marianna will notify the contractor, contractor will have 24 hours to troubleshoot and repair. If parts need ordering contractor WILL notify FCI

Marianna and discuss options until unit is repaired.

LOCATION (A) CAMP FOOD SERVICE:

This dumpster shall/will be stationary with a 34-yard self-contained closed container. This location shall/will be emptied every two weeks on Tuesday and on any "On Call/As Needed"

Basis.

LOCATION (B) WAREHOUSE:

This dumpster shall/will be a 34-yard self-contained container. This location will be emptied once per quarter and on any "On Call/As Needed" Basis.

LOCATION (C) FCI FOOD SERVICE:

This dumpster shall/will be stationary with a 34-yard self-contained closed container. This location shall/will be emptied between 3:30 AM and 5:00 AM, twice a week, preferably on

Mondays and Thursdays and "On Call/As Needed" Basis.

LOCATION (D) SHAWNEE UNIT FOOD SERVICE:

This dumpster shall/will be a 34-yard self-contained closed container. This location will be emptied on a monthly basis, every first Tuesday of the month between the hours of 3:30 AM and 5:00 AM and any "On Call/As Needed" Basis.

LOCATION (E) IVEY WAREHOUSE:

This dumpster shall/will be a 20 yard open top container. This location shall be emptied on an

"On Call/ As Needed" Basis.

LOCATION (F) MECHANICAL SERVICES:

This dumpster shall/will be a 20 yard open top container. This location will be emptied only for

"On Call/As Needed" Basis.

LOCATION (G) DEMOLITION CONTAINER:

This dumpster shall/will be a 40 yard open top container for construction debris. This dumpster does not need to be on site, unless specifically requested for any future renovations. When this container is being used at the proper location it shall/will be emptied only for "On Call/ As

Needed" Basis.

J. MISCELLANEOUS INFORMATION:

The Bureau of Prisons reserves the unilateral right to change the number of pulls, increase or decrease the size and location of each compactor or container, whenever necessary, through a modification to the contract.

Holiday Schedule - In the event a recognized government holiday falls on a scheduled pick-up day, the contractor shall treat the next day as the scheduled pick-up day, within the terms and conditions set forth in the locations addressed above.

Inclement Weather Schedule - Refuse shall be collected as scheduled during inclement weather unless specific approval for the delay is requested by the Contractor and approved by the

Contracting Officer.

The contractor will be required to replace those containers/dumpsters that are rentals, if applicable, and service any container modified due to security reasons or orderly institution operation.

Receipts / Invoices: The Contractor shall provide copies of all weight slips and destination slips of all trash removed from FCI Marianna. The receipts shall be addressed to the Contracting

Officer's Representative (COR) at FCI Marianna and shall be sent with the invoice for each month. The weight slips are not a basis for payment. They are for record keeping purposes only.

The landfill weight charges, rented compactors, and rented self-contained dumpsters shall be listed on separate invoices. Each invoice shall/will need to provide container location and letter/number, separate tonnage for each container pulled and total amount charged for each.

Example, If three (3) containers were pulled there will be three (3) separate invoices with proper labeling.

Awardee Contractor is solely responsible for full compliance with all Federal, State, Local and

Bureau of Prisons laws, policies, rules and regulations. In the event that two or more of the regulations conflict, the strictest of the regulations shall apply. The Contractor shall be responsible for the provision of all equipment, labor, licenses, maintenance, materials, parts, permits, repairs, tools, etc. needed to carry out the requirements of this contract. FCI Marianna

WILL NOT be responsible for any laws, policies, rules, regulations, or violations the contractor has received during any part of the contractual agreement.

THE MONTHLY RENTAL CHARGE SHALL BE DEFINED AS PICK-UP, RETURN, AND

THE RENTAL OF THE COMPACTOR/ CONTAINERS, ANY SERVICING (MATERIALS,

PARTS AND LABOR) THAT IS REQUIRED ON THE RENTAL MACHINERY AND WILL

INCLUDE ANY ENVIRONMENTAL OR FUEL CHARGES.

If, by chance, a particular dumpster/container is not emptied during any month scheduled or requested for that particular month, the government will only be charged for the rental portion of the charge and WILL NOT be charged any additional fees, such as "inactivity charges" or similar charges.

Listed below is an estimated number of pulls per location, per year, based on past years’ actual pull counts. The contractor is NOT guaranteed a specific number of pulls for any container. The government will not be charged any additional charges due to pulls being below the estimated totals.

A. Camp Food Service- 26

B. Warehouse - 4

C. FCI Food Service - 104

D. Shawnee Unit - 12

E. Ivey Warehouse - 12

F. Mechanical Services - 12

G. Demolition Containers – 2

K. CONTRACT COMPLETION:

Upon contract completion, all non-awardee contractor furnished equipment must be removed from the Institution before the final invoice can/will be paid.

L. PERSONNEL SECURITY REQUIREMENTS:

1. Once the contract is awarded, all contractors’ personnel, including sub-contractors, will be required to successfully complete background security clearance, process and obtain security clearance prior to any work being conducted on the premises of FCI Marianna. Most of the forms may be completed off site, however if more information is needed some forms might have to be filled out on-site to complete security clearance prior to any work commencing.

2. Cell phones are not permitted within the secured perimeter fences of the FCI and Shawnee units.

3. Absolutely NO recording devices, such as dash cameras, cell phones, etc., all must be disconnected prior to entering through the secured perimeter fences. If cameras cannot be turned off or removed, they shall/must be covered to prevent the camera from seeing and/or recording within the secured perimeter fences. Staff escorts shall/will be allowed to verify that the cameras are disabled or that the lens is covered. Likewise, transmitting devices, such as CBs, two-way communication devices, etc., must be removed or disabled while within the secured perimeter fences.

4. Cell phones and removed equipment can be stored at the Rear Gate office prior to entry and then retrieved upon exiting the secured perimeter.

5. Contractor entering/leaving secured areas will need to check in all tools or items. Also, consent to visual searches, hand pat down searches, and any metal detector available at that time.