SSN DESCRIPTION LEX WATER TESTING.docx

Department of Veterans Affairs VA Lexington Health Care Sources Sought Notice Commercial Water Quality Monitoring/Testing Services

On behalf of the Lexington VA Health Care System, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced 3 (three) year Blanket Purchase Agreement (BPA) to provide Water Quality Monitoring/Testing Services. The result of this market research will contribute to determining the method of procurement.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred.

If you are interested, and can provide services equipment that meets or exceeds the specifications listed in the SOW, please provide the requested information below:

The anticipated North American Industry Classification System (NAICS) code is 541380. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify)

[ ] yes [ ] no – Is this product available on your GSA/FSS or other GWAC Contract?

Please include the following information:

Company Name:

POC:

UEI:

Address:

Email:

If your organization has the potential capacity to perform these services, please provide the following information:

a. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability.

b. Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF).

c. The government will evaluate market information to ascertain potential market capacity to:

i. Provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

ii. Implement a successful plan that includes contractor compliance with program standards, quality control, and performance.

iii. Provide services under a firm-fixed-price contract.

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in SBA Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/

Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, brochures, capability statement, experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

Please respond to this SSN by April 17, 2025, at 12:00 CT via email at Elyse.McVey@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220

Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization’s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation. 8. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

See SOW on the following page.

See LINE ITEM structure on the following page.

Lexington VA Health Care System Sterile Processing Service (SPS) Statement of Work Water Quality Monitoring/Testing

1. Scope of Work

1.1 The Lexington VA Health Care System Sterile Processing Service (SPS) department has need of water testing services for water used in the processing of medical devices. This testing is to put the department in compliance with AAMI ST108 Water for the Processing of Medical Devices and VHA Directive 1116(2) Sterile Processing Service.

1.2 The vendor shall follow the Water Quality Management Plan for the SPS department of the Lexington VA Health Care System.

1.3 The testing shall include all tests required at each sample site for utility water, critical water, and steam.

1.4 The testing shall be conducted at the required frequencies of each test and sample site.

1.5 Monthly samples to be taken are 24. Quarterly samples to be taken are 38. Annual samples to be taken are 9. Parameters to be tested are to be in accordance with the Water Quality Management Plan for the SPS department of the Lexington VA Health Care System and AAMI ST108 Water for the Processing of Medical Devices.

1.6 One-time service of sample port installation. Sample ports shall be installed at locations determined by the the Water Quality Management Plan for the SPS department of the Lexington VA Health Care System and in conjunction with facility plumbing.

1.7 Sample ports installed shall be 13 copper line ports and 5 PVC line ports.

2. Qualifications:

2.1 The vendor shall be a subject matter expert on water quality and sample collection for the reprocessing of medical devices.

2.2 The vendor shall be a subject matter expert on AAMI ST108 Water for the Processing of Medical Devices.

2.3 The vendor shall have the ability to collect all needed samples from all sample ports and equipment (regardless of the manufacturer of the equipment) used at the facility.

3. Deliverables and Delivery Schedule

3.1 One-time service of sample port installation. Sample ports shall be installed at locations determined by the Water Quality Management Plan for the Sterile Processing department of the Lexington VA Health Care System and in conjunction with facility plumbing.

3.2 Sample ports installed shall be 13 copper line ports and 5 PVC line ports.

3.3 The vendor shall schedule each site visit at the facility through the CORs.

3.4 Site visits will be scheduled during normal business hours of 7:30am to 4:00pm. The SPS department will be closed on weekends and all federal holidays and any other holidays designated by the President of the United States.

3.5 The vendor shall be responsible for sample collection and delivery of the sample to the laboratory.

3.6 Monthly samples to be taken are 24. Quarterly samples to be taken are 38. Annual samples to be taken are 9. Parameters to be tested are to be in accordance with the Water Quality Management Plan for the SPS department of the Lexington VA Health Care System and AAMI ST108 Water for the Processing of Medical Devices.

3.7 The Annual Performance Qualification testing shall be conducted in conjuction with the first monthly testing of each contract year.

3.8 Quarterly testing shall be conducted every 3 months.

4. Period of Performance

4.1 The contract shall be a base plus 2 option years (3 years total).

4.2 The base year shall be May 1, 2025 to April 30, 2026.

4.3 Sample port installation shall be completed prior to May 15, 2025.

5. Documentation

5.1 The vendor shall provide test results electronically via email documentation to the CORs (kimberlyj.coleman2@va.gov and rachel.hall7@va.gov).

6. Invoicing Instructions

6.1 The invoices for this service shall be submitted monthly.

6.2 The vendor shall submit all invoices to the Invoice Payment Processing System (IPPS).

LINE ITEM STRUCTURE