SSN BN 75N91024SS6894378.pdf

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GENERAL INFORMATION/CLASSIFICATION

Title: Preventative Maintenance Services for a Government-Owned MR

Solutions MicroPET/CT Imaging Scanner Notice Type: Sources Sought Solicitation Number: 75N91024SS6894378 Posted Date: 04/04/2024 Response Date: 04/11/2024 PSC Code: J066 Maintenance, Repair, and Rebuilding of Equipment- Instruments and

Laboratory Equipment NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance

ISSUED BY:

National Institutes of Health (NIH), National Cancer Institute (NCI), Office of Acquisitions (OA)

DESCRIPTION:

This is a Sources Sought Notice (SSN) and is for information and planning purposes only. This notice shall not be construed as a solicitation or as an obligation on the part of the National Cancer Institute (NCI). The purpose of this SSN is to identify qualified business concerns, especially small businesses, that are interested in and capable of performing the work described herein, The NCI does not intend to award a contract based on responses received nor otherwise pay for the preparation of any information submitted. Responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The requirement’s suggested North American Industry Classification System (NAICS) code is 811210 and the business size standard is $34 million.

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against NCI shall arise because of a response to this SSN or the NCI’s use of such information furnished in response to this notice.

RESPONSE INSTRUCTIONS:

Responses to this notice shall be submitted via email to the Contracting Officer, Miguel Diaz, at miguel.diaz@nih.gov no later than 12:00 P.M. EST on Thursday, April 11, 2024 (04/11/2024).

All information furnished must be in writing and must contain enough detail to allow the NCI to determine the respondents’ ability to meet the requirements described herein. A response should not exceed 10 single-sided pages including all attachments, charts, etc. (single space, 12-point font minimum) that clearly responds to the below questions. All proprietary information should be marked as such. Please reference notice number 75N91024SS6900011 for all correspondence.

Requested Information: Please provide the following information in your company’s response:

1. Company Name

2. Point of Contact (POC) (including telephone and email address)

3. Company’s System for Award Management Unique Entity Identifier (UEI)

4. Socio-economic status (8(a), SDVOSB, VOSB, Woman-Owned, Other… etc.).

5. Information on any currently held government contracts to include:

a. Contract Number

b. Type of Contract

c. Contracting Agency (GSA, SEWP, etc.)

d. If you hold a current GSA schedule contract, specify which SINs are best suited for providing the services/items specified in the SOW.

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6. Provide product information such as brochures, manuals, etc. to demonstrate that the proposed services are equal to or greater than the minimum required features/characteristics listed in Section 4.0 SPECIAL ORDER REQUIREMENTS.

7. Provide any available pricing information.

8. Provide information pertaining to the origin of the equipment, and where it’s manufactured.

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use the information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s capability. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a synopsis and solicitation may be published. However, responses to this notice will not be considered an adequate response to a solicitation(s).

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1.0 TITLE

Preventative Maintenance Services for a Government-Owned MR Solutions MicroPET/CT Imaging Scanner

2.0 BACKGROUND

The Molecular Imaging Branch (MIB) at the National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), requires preventative maintenance services and support for a government owned MR Solutions microPET/CT imaging scanner system. The MIB is focused on the clinical translation of targeted imaging agents for cancer imaging. To further the CCR/MIB’s research the MIB houses a microPET/CT (positron emission tomography computed tomography) scanner for pre-clinical research imaging. This scanner system is essential to the pre-clinical research studies at MIB and must be calibrated accurately and maintained according to the manufacturer’s specifications. Any deviations could result in impaired diagnostics and compromise the integrity of data for ongoing clinical studies.

3.0 SCOPE

The Contractor shall provide all labor, material and equipment necessary to maintain and provide preventive maintenance for the following PET/CT equipment system, Serial Number 4E00.000A.C5C5.F028:

1. One (1) MR Solutions microPET 140

2. One (1) MR Solutions microCT C1011

All maintenance services shall be performed on-site in accordance with the Original Equipment Manufacturer’s (OEM) most current standard commercial maintenance practices. Onsite and emergency services shall be provided during standard business hours (defined as 8:00 am – 5:00 pm EST, Monday through Friday, excluding Federal Holidays found at www.opm.gov/policy-data-oversight/pay-leave/federal-holidays and extended hours (5:00 pm – 9:00pm EST, Monday through Friday) for any issues not able to be resolved remotely, or during normal business hours.

Software updates/services may be provided remotely as applicable. All travel, labor, materials, and related charges shall be included in the purchase order price.

4.0 SPECIAL ORDER REQUIREMENTS

The Contractor shall provide all labor, materials, and equipment required to perform the following tasks:

4.1 PREVENTIVE MAINTENANCE

The Contractor shall perform one (1) planned preventive maintenance visit during the contract period. Technically qualified factory-trained personnel shall perform this service. The service shall consist of a thorough cleaning, calibration, adjusting, inspection, and testing of all equipment in accordance with the manufacturer’s latest established service procedures. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance.

A report indicating the work performed shall be provided to NCI’s Technical Point of Contact (TPOC) within three (3) business days of completion. The report shall be provided in electronic format (Word or PDF file).

http://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays http://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays

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4.2 REMOTE MONITORING SERVICES

The Contractor shall provide remote monitoring software for routine diagnostic testing and for correcting any error conditions that have been detected in these tests or to which the Contractor has been alerted by local users of the microPET/CT system.

4.3 EMERGENCY SERVICE

On-site, emergency repair service visit shall be provided during the term of this contract at no additional cost to the Government. Emergency service shall be provided during normal working hours, Monday through Friday excluding Federal Holidays (see Section 3.0). Upon receipt of notice that any part of the equipment is not functioning properly, the Contractor shall provide an initial response within eight (8) business hours, and an on-site response within seventy-two (72) hours a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. Emergency service calls shall not replace the necessity for planned preventative maintenance. All labor, travel, and OEM parts shall be included.

Within three (3) business days of the completion of any emergency repair services performed, the contractor shall provide a brief emergency service report to the TPOC stating the equipment malfunction that occurred, the repair efforts, and the duration that was required to restore the equipment to operation. The emergency service report shall be provided in electronic format (Word or PDF file).

4.4 REPLACEMENT PARTS

The Contractor shall furnish all required replacement parts, including consumables required for repair, at no additional cost to the Government. All parts shall meet original equipment manufacturer (OEM) specifications. Upon identification of required parts, they shall be delivered within 24 hours, or the following business day should the request fall on a Friday, or preceding a Federal Holiday. If parts will take longer than 24 hours to be delivered for any reason, the Contractor must provide the TPOC with a notification stating the reason and estimated delivery timeframe immediately upon identification of delivery delay.

If parts will take longer than 24 hours to be delivered for any reason, the Contractor must provide the TPOC with a notification stating the reason and estimated delivery timeframe immediately upon identification of delivery delay.

4.5 SOFTWARE UPDATES/SERVICE

The Contractor shall provide Software Service and updates in accordance with the manufacturer’s latest established service procedures, to include telephone access to technical support for use of program software and troubleshooting of the operating systems, at no additional cost to the Government. The Contractor shall receive advance approval for the installation of all software updates and revisions from the Government. Software service shall include all major software versions, upgrades, updates and Mandatory Safety Releases, installing the most recent version of the covered software. Software service shall include all maintenance release/service pack updates. Defective software shall be replaced at no additional cost to the Government.

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The Contractor shall provide an electronic report to the TPOC within three (3) business days after successful performance of software updates. This report shall also include the reason for the release, and any effect it may have on the operation of the microPET/CT scanner system.

4.6 TECHNICAL SUPPORT SERVICES

The Contractor shall provide at no additional cost to the Government unlimited technical support for troubleshooting for the instrument and application support twenty-four (24) hours a day, seven (7) days a week.Support services on software and hardware for the microPET/CT system shall be provided through telephone, email, and real-time remote virtual assistance. Technical support services shall be provided by certified service engineers or technically qualified factory-trained personnel.

4.7 SERVICE EXCLUSIONS

The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. Should damage occur as a result of the aforementioned events, the Government reserves the right to obtain repairs needed as a result of such events via a modification to the purchase order, under a separate purchase order, or any other method deemed appropriate and in accordance with Federal Acquisition Regulations.

4.8 PERSONNEL QUALIFICATIONS

Only technically qualified factory-trained personnel shall perform service on MR solutions microPET/CT imaging scanner at NIH, as covered by this purchase order. All primary service personnel shall have at least one backup support person with at least the same level of expertise on the equipment covered under this purchase order.

5.0 TYPE OF ORDER

This shall be a firm fixed-price purchase order for severable services.

5.1 SEVERABLE SERVICES

The services acquired under this purchase order are severable services. Funds are only available for use for the line item to which they are obligated. Unused funds from one period (line item) may not roll over for use in other periods.

6.0 PERIOD OF PERFORMANCE

The Period of Performance shall consist of one (1) 12-month base period and two (2) 12-month option periods as follows:

Base Period August 26, 2024 – August 25, 2025 Option Period 1 August 26, 2025 – August 25, 2026 Option Period 2 August 26, 2026 – August 25, 2027

7.0 PLACE OF PERFORMANCE

Onsite services shall be performed at the following location:

NIH, NCI, Molecular Imaging Branch 10 Center Dr, Bldg 10, Room B3B403A Bethesda, MD 20892

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Note that access to the NIH campus is restricted. As such all contractor personnel will be required to access campus via designated entrances where they are subject to security screening.

Also, due to the current COVI-19 Pandemic there maybe additional access restrictions. Please refer to the NIH Security and Access site for more details: (www.nih.gov/about-nih/visitor-information/campus-access-security).

8.0 INSPECTION AND ACCEPTANCE

Pursuant to FAR clause 52.212-4, all work described in the SOW to be delivered under this purchase order is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the NCI Technical Point of Contact (POC) who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.

Regardless of format, all digital content or communications materials produced as a deliverable under this purchase order, shall conform to applicable Section 508 Standards to allow Federal employees and members of the public with disabilities to have access to and use of information and data that is comparable to the access to and use of information and data by Federal employees or by members of the public who are not individuals with disabilities. Remediation of any materials that do not comply with the applicable Section 508 requirements as set forth below, shall be the responsibility of the Contractor.

HHS guidance regarding accessibility of documents can be found at:

https://www.hhs.gov/web/section-508/making-files-accessible/create-accessiblepdfs/index.html.

Federal Government-wide guidance regarding accessibility of documents can be found at https://www.section508.gov/, including the documents describing the preferred method of authoring and testing documents produced in Microsoft Word 2013 or later, Microsoft Excel, and files formatted as PDF.

9.0 TECHNICAL POINT OF CONTACT

The Technical Point of Contact (TPOC) is responsible for inspection and acceptance of all work in relation to this requirement and will serve as the Governments primary point of contact throughout the duration of the requirement. All efforts must be coordinated with this individual.

The TPOC for this requirement will be named in any resulting award.

Note: The TPOC has limited authority as defined within this Statement of Work. They do not have the authority to commit or obligate Government funds or make changes to the terms and conditions of the purchase order. As such, any changes to the purchase order must be performed by a warranted Government Contracting Officer with appropriate delegated authority to do so.

https://www.nih.gov/about-nih/visitor-information/campus-access-security https://www.nih.gov/about-nih/visitor-information/campus-access-security

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10.0 DELIVERABLES AND DELIVERY SCHEDULE

Section Deliverable Due Date

4.1 Preventive Maintenance Service Report; electronic

report or email to be provided to the TPOC

Within three (3) business days after successful performance

4.3 Emergency Maintenance Service Report; electronic

report or email to be provided to the TPOC

Within three (3) business days after successful performance

4.4 Delayed Delivery Notification; electronic report or

email to be provided to the TPOC

Immediately upon identification of delivery delay

4.5 Software Updates/Services Report; electronic

report or email to be provided to the TPOC

Within three (3) business days after successful performance

11.0 PRICE SCHEDULE

ITEM DESCRIPTION PRICE

Base Period: Preventive maintenance services for one (1) MR Solutions microPET 140, S/N 4E00.000A.C5C5.F028 (MRS Platinum Service).

Period of Performance: 08/26/2024 to 08/25/2025

Base Period: Preventive maintenance services for one (1) MR Solutions microCT C1011, S/N 4E00.000A.C5C5.F028 (MRS Platinum Service).

Period of Performance: 08/26/2024 to 08/25/2025

Option Period 1: Preventive maintenance services for one (1) MR Solutions microPET 140, S/N 4E00.000A.C5C5.F028 (MRS Platinum Service or equivalent). Period of Performance: 08/26/2025 to 08/25/2026

Option Period 1: Preventive maintenance services for one (1) MR Solutions microCT C1011, S/N 4E00.000A.C5C5.F028 (MRS Platinum Service or equivalent). Period of Performance: 08/26/2025 to 08/25/2026

Option Period 2: Preventive maintenance services for one (1) MR Solutions microPET 140, S/N 4E00.000A.C5C5.F028 (MRS Platinum Service or equivalent). Period of Performance: 08/26/2026 to 08/25/2027

Option Period 2: Preventive maintenance services for one (1) MR Solutions microCT C1011, S/N 4E00.000A.C5C5.F028 (MRS Platinum Service or equivalent). Period of Performance: 08/26/2026 to 08/25/2027

Total:

12.0 TECHNICAL POINT OF CONTACT

The Technical Point of Contact (TPOC) is responsible for inspection and acceptance of all work in relation to this requirement and will serve as the Governments primary point of contact throughout the duration of the requirement. All efforts must be coordinated with this individual.

Note: The TPOC has limited authority as defined within this Statement of Work. They do not have the authority to commit or obligate Government funds or make changes to the terms and conditions of the purchase order. As such, any changes to the purchase order must be performed by a warranted Government Contracting Officer with appropriate delegated authority to do so.

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13.0 INSPECTION AND ACCEPTANCE

Pursuant to FAR clause 52.212-4, all work described in the SOW to be delivered under this purchase order is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the NCI Technical Point of Contact (TPOC) who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor.

14.0 PAYMENT

Payment shall be made after successful delivery and acceptance by the NCI Technical Point of Contact (TPOC).