Project No. 640-26-111

Department of Veterans Affairs

Palo Alto Health Care System

Palo Alto, CA 94304

STATEMENT OF WORK

PROJECT TITLE: VCS Canteen Floor Repair

PROJECT NO: 640-26-111

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: Veterans Affairs Palo Alto Health Care System (VAPAHCS) is procuring construction services to replace approximately 2900 square feet of epoxy floor in Food Service at the Canteen in Building 101.

B. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD) at 3801 Miranda Avenue, Palo Alto, CA 94304

C. PROJECT CONSTRAINTS: The Contractor must follow interim life safety, infection control measures, code compliance, egress plans, and must coordinate all utility shutdowns with the Contracting Officer’s Representative (COR) during period of performance. The contractor must move, protect and store all furniture, fixtures, and equipment prior to construction. Contractor must perform in a professional manner to ensure long term durability and meet all applicable standards and codes. All work must be performance in accordance with all laws, ordinances, building codes, rules and regulations applicable to the work, including Department of Veterans Affairs (VA), Federal, State, County, City, Industry, design guides, codes, standards, regulations and policies. The contractor must work with COR to minimize construction impact to daily operation of VAPAHCS at PAD. Minimum project requirements are listed below.

D. PROJECT SCHEDULE: Period of performance for this project is 45 calendar days, which includes final inspection, after the issuance of Notice to Proceed (NTP).

Contractors must refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor must provide services during construction as outlined in this Statement of Work (SOW), as well as associated drawings and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, California, all in accordance with this statement of objectives and

DRAFT

applicable contract terms or conditions.

1. PROJECT BACKGROUND

1.1. The epoxy flooring in the VA Palo Alto Building 101 Canteen Food Service Area is in disrepair, raising concerns regarding workplace safety, infection control and food safety. The goal for this project is to replace the epoxy floor to address and eliminate these safety and infection control issues.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. The intent is to select a qualified Contractor to provide all labor, materials, tools, and equipment necessary to repair the epoxy floor in the VA Palo Alto Building 101 Canteen Food Service area, in accordance with the bid set. This project includes moving, protecting, and storing all furniture, fixtures, and equipment to facilitate the epoxy floor replacement. The Contractor shall provide construction safety and infection control-approved barriers and protection. The work is further described in the statement of bid items.

3. STATEMENT OF BID ITEMS

3.1. Pre-construction

A. Provide demolition plans with construction barriers, debris removal path, negative air or air scrubber implementation.

B. Contractor must verify existing condition and layout of Canteen floor.

C. Contractor must fully comply with all Division 01 General Requirements, including administrative procedures, submittal requirements, quality control, safety provisions, coordination, temporary facilities, and all project execution and closeout responsibilities specified in Division 01.

D. Contractor must comply with VA Construction Safety, OSHA, PCRA, MCRA and ICRA requirements. ICRA level will be a minimum of level 3.

Reference attachment VAPA ICRA 1.4 updated June 2026.

E. Contractor must check equipment functionality before & after each equipment move and report any issues to the COR.

F. Contractor must move, protect, and store in accordance with item G, all items including but not limited to existing service counters, cooktops, fryer, cooking equipment, dishwashing stations, refrigerators and freezers, food warming cabinets, all storage shelves with embedded bolts, furniture, fixtures, equipment, and appliances in order to successfully demolish the existing epoxy floor and replace with new floor. Please reference following documents: 130188-5_2 ITEM

PZ1 SUSHI COUNTER, 130188-6_2 ITEM 0G1 OFF THE GRILL COUNTER, 130188-

7_2 ITEM CS1 CREATION STATION, 130188-8_2 ITEM UN1 UNO MAS COUNTER,

Canteen Floor Layout Photos, PAD Canteen Floor Plan, Palo Alto - Equipment Cut Sheets.

G. Contractor must coordinate with the COR for items to be relocated, protected & stored within VA Palo Alto (3801 Miranda Ave, Palo Alto) and VA Menlo Park (795 Willow Rd, Menlo Park) facilities in their temporary storage locations.

3.2. Construction

A. Contractor must submit 3 weeks look ahead schedule weekly for construction activities.

B. Contractor must protect existing floor drains from construction activities.

C. Contractor must demolish existing epoxy floor.

D. Contractor must remove the existing epoxy flooring system, including underlayment, adhesives dirt, grease and other contaminates from concrete slab as required.

E. Contractor must conduct moisture test on concrete floor slab to ensure the best results and prevent potential damage to the new flooring system.

F. Contractor must install new epoxy floor per epoxy floor manufacturer requirement.

G. Contractor must schedule weekly construction meetings with the Contracting officer, the COR, project team members and provide weekly construction progress reports.

3.3. Post-Construction

A. Contractor must provide post-construction cleaning to remove all construction debris / barriers, sweep and vacuum all surfaces, whip down walls, ceiling, windows floors, and other surfaces that can accumulate dust.

B. Contractor must move all displaced items including but not limited to existing service counters, cooktops, fryer, cooking equipment, dishwashing stations, refrigerators and freezers, food warming cabinets, all storage shelves with embedded bolts, furniture, fixtures, equipment, and appliances which were initially relocated for demolition of existing epoxy floor to its original locations or as directed by the COR. Contractor is required to submit and perform Utility Shutdown to safety reconnect equipment and appliances upon post-construction cleaning is completed for the space. Method of Procedure (MOP) and shutdown impact for COR approval no less than 14 days before the shutdown to re-energize the equipment. Shutdown date is subject to engineering availability.

C. Contractor must conduct the punch-out inspection and final acceptance inspection.

D. Contractor must submit at the minimum 5-year warranty.

E. Contractor must submit all close-out documents and release of claims.

4. CONSTRUCTION SERVICES

4.1. General

A. General Contractor must develop a plan detailing project specific Interim Life Safety Measure (ILSM) for all phases of construction.

B. General Contractor must maintain all Infection Control Risk Assessment (ICRA) construction perimeter for the safety of VA Staff, Patient and visitors. Reference attachment VAPA ICRA 1.4 updated June 2026.

C. General Contractor must provide Accident Prevention Plan (APP) for Safety Officer approval as shown in VA Master Construction Specification Section 01 35 26 Safety Requirements.

D. General Contractor must develop a plan detailing project specific fire-safety measure.

E. General Contractor’s employees must not enter the project site without appropriate badge obtained from VA Personal. Personal effects may also be subject to inspection when entering or leaving the project site.

F. All temporary construction partition must meet fire-safety requirements.

G. Temporary heating and electrical installations must comply with the current OSHA 1926, NFPA 241, and NFPA 70.

H. Means of egress must not be blocked.

I. Egress routes for construction work must be maintained free and unobstructed.

J. Contractor must provide and maintain fire extinguishers in construction areas and temporary storage areas.

K. Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30.

L. All hazardous materials shall be disposed of in accordance with VA Technical Information Library (TIL) Specification Requirements.

M. Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance with NFPA 25.

N. Prevent accidental smoke detector operation.

O. Perform hot work in accordance with NFPA 241 and NFPA 51B. Coordinate with COR for hot work permit.

P. Maintain all construction permits visible and updated as required by the VAPAHCS Safety Office and Infection Control Department

Q. Prohibit smoking in VA Property.

R. Dispose of waste and debris from building daily.

S. Follow all additional requirements as specified in the VAPAHCS.

T. Provide tuberculosis (TB) screening certification for all contract employees as shown in the VA master Construction Specification 01 35 26 Safety Requirements.

U. Scheduling, Phasing, and Working Hours

I. The contractor must perform construction operations during time frames approved by the Facility.

II. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract.

III. Hours of Work: The contractor will perform work from 8:00am – 4:30 pm Monday thru Friday. After-hours work may be required during work phases that generate high levels of noise/vibrations or produce noxious fumes that cannot be contained in the work area. The proposed work shall be performed to cause minimal disruption to VA staff and patients. Any after-hours work will be agreed upon with the Contracting Officer’s Representative (COR) prior to the work commencing. No work will be performed on Official Federal as listed on OPM.gov (https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview).

4.2. Project Duration

A. Project construction must be completed in no more than 45 calendar days after issuing the Notice to Proceed (NTP).

B. Timely completion of the work described in this SOW is essential. Failure to complete performance within the period specified will subject the contractor to liquidated damages in accordance with FAR 52.211-12.

1. Liquidated Damages – Construction

i. If the contractor fails to complete the work within the time specified in the contract, the contractor shall pay liquidated damages to the Government in the amount of $5,000 for each calendar day of delay until the work is completed or accepted.

C. Contractor must submit a detailed Critical Path Method (CPM) construction schedule with estimated dates and itemized Schedule of Value (SOV) to CO for review and approval before NTP.

4.3. Qualifications

A. The contractor must be bonded and licensed in the state of California.

B. The contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with 29 CFR 1926.32.

The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury.

5. SPECIFICATIONS AND DRAWINGS

5.1. One (1) set of specifications and drawings has been furnished by VAPAHCS to the contractor. The contractor shall utilize the furnished specifications and drawings for all work performed under this contract.

6. COMPLIANCE WITH CODES AND STANDARDS

6.1. The contractor must comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA design guides, VA design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in project construction documents.

7. ADDITIONAL CONSIDERATIONS

7.1. Utility shutdowns: The contractor must coordinate all utility shutdowns involving temporary impairment of utilities shall be requested in writing with the COR. The contractor shall include shutdown Method of Procedure (MOP) and facility impact report for review. Minor utility shutdown will require 14 working days advance notice to coordinate with facility. Major utility shutdown will require 30 working days advance notice to coordinate with facility.

7.2. Security Considerations: At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

7.3. For any activity that impacts the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities after-hours or on the weekend Contractor must coordinate with the COR, every milestone achieved in the project for VA approval on proceeding to next project task.

7.4. Contractor must coordinate with the COR, every milestone achieved in the project for VA approval on proceeding to next project task.

8. COORDINATION AND EXECUTION

8.1. User Groups: The contractor must work with the user groups below responsible for managing this project. The contractor is advised that only the Contracting Officer (CO) has the authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

A. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

B. Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed (NTP) through completion of the work and acceptance, according to project scope of work and construction documents or specifications

C. Observation and Site Visits: The COR and/or designated representatives may require access in order to monitor, observe, and review all project aspects to ensure construction documents compliances and other regulatory requirements.

9. ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering ACC Ambulatory Care Center ADA Americans with Disabilities Act ADAAG Americans with Disabilities Act Accessibility Guidelines APP Accident Prevention Plan ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials BMP Best Management Practice CA Commissioning Agent CAD Computer-Aided Drafting CALOSHA California Division of Occupational Safety and Health CBOC Community-Based Outpatient Clinics CD Construction Documents

CDC Center for Disease Control and Prevention CDFW California Department of Fish and Wildlife CEQA California Environmental Quality Act CERP Certified Ecological Restoration Practitioner CFR Codes of Federal Regulations CM Construction Manager CO Contracting Officer COB Close of Business COR Contracting Officer’s Representative CPM Critical Path Method DB Design Build DD Design Development ETS Emergency Temporary Standard ESA Environmentally Sensitive Area EST Estimate FT Feet GC General Contractor IBC International Building Code ICRA Infection Control Risk Assessment ILSM Interim Life Safety Measures IN Inch(es) MEP Mechanical, Electrical, Plumbing MOP Method of Procedure MSDS Material Safety Data Sheets NEBB National Environmental Balancing Bureau NEC National Electrical Code NFPA National Fire Protection Association NRM Non-Recurring Maintenance NTP Notice to Proceed OHWM Ordinary High-Water Mark O&M Operations and maintenance documents OAC Owner-Architect-Contractor OSHA Occupational Safety and Health Administration PAD Palo Alto Division PCRA Pre-Construction Risk Assessment PE Professional Engineer PM Project Manager PSRDM Physical Security and Resiliency Design Manual PT/OT Physical Therapy/ Occupational Therapy RFI Request for Information RFP Request for Proposal SCI Spinal Cord Injury

SD Schematic Development SF Square Feet SFB EWQCB San Francisco Bay Regional Water Quality Control Board SOV Schedule of Values SOW Statement of Work SSTV Security Surveillance Television TAB Testing, adjusting, and balancing TB Tuberculosis TIL Technical Information Library USACE U.S. Army Corp of Engineers VA Veterans Affairs VAAR Veterans Affairs Acquisition Regulation VAPAHCS Veterans Affairs Palo Alto Health Care System VHA Veterans Health Administration

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9. APPENDIX A. EXHIBITS

1. Panel NLX12A-1

2. Panel NLX12A-2

3. Panel NLX12A-3

4. 20036_VA_CANTEEN_ELEC_R1

5. 130188-5_2 ITEM PZ1 SUSHI COUNTER

6. 130188-6_2 ITEM 0G1 OFF THE GRILL COUNTER

7. 130188-7_2 ITEM CS1 CREATION STATION

8. 130188-8_2 ITEM UN1 UNO MAS COUNTER

9. Canteen Floor Layout Photos

10. PAD Canteen Floor Plan

11. Palo Alto - Equipment Cut Sheets

12. VAPA ICRA 1.4 updated June 2026