SSN 36C25626Q0825.pdf

Department of Veterans Affairs

Network Contracting Office (NCO) 16

Sources Sought Notice (SSN)

DISCLAIMER:

This Sources Sought Notice (SSN) is issued solely for informational and market research purposes and does not constitute a solicitation. This notice shall not be construed as a commitment by the Government to award a contract, nor does it obligate the Government to any acquisition action. Responses to this notice are strictly voluntary; the Government will not reimburse any costs associated with responding. Respondents should not include proprietary or restricted information. If a solicitation is issued, it will be posted on SAM.gov. It is the responsibility of the interested parties to monitor this site for additional information pertaining to this SSN.

1. Title

Diesel Fuel for Facility Boiler Plant Operations

2. Purpose

The purpose of this SSN is to identify qualified and capable sources to assist in determining the appropriate acquisition strategy (e.g., small business set‑aside, unrestricted). Responses will support the VA’s market research for an anticipated requirement.

3. NAICS and PSC Information

Primary NAICS: 324110 – Petroleum Refineries. Small Business Size Standard: 1,500 employees.

4. Required Vendor Responses

Vendors must provide complete responses to all items below to be considered responsive to this

SSN:

A. Identify the refinery or manufacturer of the diesel fuel you will supply.

• Provide the refinery name, physical address, and parent company.

• Attach supporting documentation such as a refinery product sheet, COA, or supply chain certification.

B. State whether the manufacturer/refinery is a small or large business under SBA size standards for NAICS 324110 (Petroleum Refineries).

• If large, provide confirmation that your fuel supply falls under the SBA NMR Waiver for

Bulk Fuel (if applicable).

• Provide documentation from your distributor or refinery confirming the supply chain source.

C. Confirm whether the diesel fuel meets all requirements in the SOW, including:

• ULSD (ASTM D975)

• NA1993 classification

• Dyed for off‑road use

• Temperature‑corrected metering to 60°F

• NIST‑traceable metering certification within 12 months 1

• Ability to deliver 29,000 gallons ±1% tolerance into the VA tank

D. Are you acting as the manufacturer or a distributor?

• If a nonmanufacturer, confirm compliance with SBA’s Nonmanufacturer Rule OR the

SBA NMR waiver for bulk fuel (if applicable).

• Provide documentation verifying your role in the supply chain.

E. Provide evidence of your relationship with the fuel refinery or wholesaler, such as:

• Distributor agreements

• Allocation letters

• Terminal rack access documentation

• Bills of lading from prior deliveries

5. Instructions for Responses

Questions regarding this SSN shall be submitted by 15:00 PM (CST), May 22, 2026, to

William.Shaver@va.gov. Responses must be submitted by 07:00 AM (CST), May 26, 2026, in

Microsoft Word or pdf format to the same email address. Include the subject line: “VAMC Diesel

Fuel for Facility Boiler Plant Operations – SSN Response.”

6. Market Pricing

Vendors are encouraged to provide estimated market pricing. Pricing information provided will assist the VA in determining procurement strategy and is considered part of market research only.

7. Additional Information

Information provided will be used solely for market research and will not be released outside the

VA acquisition team. If responses are not received from capable small business distributors authorized to provide the required fuel, the Government may use the results of this notice to determine the appropriate acquisition strategy in accordance with applicable procurement regulations.

8. Contact Information

William Shaver

William.Shaver@va.gov

9. Background - SOW

Please see the draft Statement of Work (SOW), provided as Attachment A, for additional background and technical information.

mailto:William.Shaver@va.gov