SSN 36C25626Q0570.pdf

Department of Veterans Affairs

Network Contracting Office (NCO) 16

Sources Sought Notice (SSN)

DISCLAIMER:

This Sources Sought Notice (SSN) is issued solely for informational and market research purposes and does not constitute a solicitation. This notice shall not be construed as a commitment by the Government to award a contract, nor does it obligate the Government to any acquisition action. Responses to this notice are strictly voluntary; the Government will not reimburse any costs associated with responding. Respondents should not include proprietary or restricted information. If a solicitation is issued, it will be posted on SAM.gov. It is the responsibility of the interested parties to monitor this site for additional information pertaining to this SSN.

1. Title

Medical Gas-Venting Evaluation and Monitoring

2. Purpose

The purpose of this SSN is to identify qualified and capable sources to assist in determining the appropriate acquisition strategy (e.g., small business set‑aside, unrestricted). Responses will support the VA’s market research for an anticipated requirement.

3. NAICS and PSC Information

Primary NAICS: 621511 - Medical Laboratories. Small Business Size Standard: $41.5 Million average annual receipts.

4. Required Vendor Responses

Vendors shall provide complete responses to all items below to be considered responsive to this

SSN:

1. Provide documentation demonstrating your company’s experience performing medical gas testing, hazardous vapor sampling, ventilation measurements, and medical gas system certification in healthcare facilities of similar size and complexity as described in the attached SOW.

2. Confirm that your company and all proposed personnel possess the required certifications and licenses listed in the SOW, including but not limited to:

• ASSE 6020 Medical Gas Verifier

• ASSE 6030 Instructor (for annual training requirement)

• Arkansas Contractor License

• Calibration certificates for airflow hoods, manometers, and other test instruments.

3. Confirm your company’s capability to comply with all codes and standards required in the

SOW, including NFPA 99, NFPA 55, OSHA 1910.1048, and VA PG‑18‑10.

4. Confirm whether your company intends to use subcontractors. If yes, provide the subcontractor’s name(s), roles, certifications, and licenses.

5. Identify your company’s socioeconomic classification (SB, SDVOSB, VOSB, HUBZone, 8(a)). If SDVOSB or VOSB, provide proof of SBA VetCert certification.

6. Provide your company’s name, address, point of contact, phone number, email, UEI number, CAGE code, business size, and confirmation of active SAM.gov registration.

7. Confirm your capability to perform the hazardous gas and vapor sampling required in the

SOW, including nitrous oxide, isoflurane, sevoflurane, desflurane, and formaldehyde

(TWA/STEL). Provide information on sampling equipment and analysis methods.

8. Identify any GWACs, GSA Schedules (including SINs), IDIQs, or BPAs under which your company can provide the services described, including contract numbers.

9. Confirm your capability to perform emergency and unscheduled medical gas system repairs as described in the SOW, including submission of itemized quotations and ability to support individual repairs up to $25,000.

10. Confirm your ability to comply with all VA records management, privacy, and data-handling requirements described in the SOW.

11. Confirm your ability to meet availability and communication requirements, including the onsite POC’s responsibility to be available during work hours, respond to phone/text within one hour, and email within 24 hours.

5. Instructions for Responses

Questions regarding this SSN shall be submitted by 12:00 PM (CST), March 30, 2026, to

William.Shaver@va.gov. Responses must be submitted by 07:00 AM (CST), Aril 02, 2026, in

Microsoft Word format to the same email address. Include the subject line: “VAMC Medical

Gas-Venting Evaluation and Monitoring – SSN Response.”

6. Market Pricing

Vendors are encouraged to provide estimated market pricing. Pricing information provided will assist the VA in determining procurement strategy and is considered part of market research only.

7. Additional Information

Information provided will be used solely for market research and will not be released outside the

VA acquisition team. If no responses to this notice are received from an authorized service provider, then this action will be sole sourced to the manufacturer/authorized service provider.

8. Contact Information

William Shaver

William.Shaver@va.gov

9. Background - SOW

Please see the draft Statement of Work (SOW), provided as Attachment A, for additional background and technical information.

mailto:William.Shaver@va.gov