Sources_Sought__Synopsis-_Mail-_UAE.pdf

SOURCES SOUGHT SYNOPSIS

REQUIREMENT:

Army Contracting Command Qatar has a requirement for delivery and pick up of mail between Dubai International and Al Minhad Air Base in the United Arab Emirates (UAE). The contractor shall provide all labor, material and transportation necessary to accomplish the project and all contract requirements.

Once published the result of the solicitation will be a Firm-Fixed-Price contract. In accordance with United Arab

Emirates labor and immigration laws, the contractor must be able to legally do business in the country of United

Arab Emirates on the 1 st day of the contract’s performance period. The contractor shall have the ability to be vetted through Army security screening.

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSALS.

NO SOLICITATION IS AVAILABLE AT THIS TIME.

This sources sought announcement is published for market research purposes. This market research will be used to help identify sources in the country of the United Arab Emirates. Prospective offerors are requested to complete and return a Capabilities Statement as described below to determine which companies possess the capability, experience and financial ability to perform the project requirements of the proposed contracts. The U.S. Government is in no way obligated to do business with, or to enter into, any form of contract with any person, firm, or other entity that receives or responds to this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement.

SCOPE:

The contractor shall provide all labor, management and transportation necessary to accomplish the project and all contract requirements. The Contractor’s Program/Contract Manager must be fluent in both written and spoken

English. See Attachment 1 Performance Work Statement.

REQUEST FOR CAPABILITIES STATEMENT:

Interested businesses should provide a capability statement which addresses their ability and experience to perform in the areas mentioned above, and also lists their previous and current customers. The anticipated solicitation issuance date: 3 November 2012.

Responses to this synopsis must be submitted via email to the following: SSG Petagaye Lakharam at petagaye.p.lakharam@kuwait.swa.army.mil, Contract Specialist & MAJ Torrionne Reche’ at torrionne.reche

@kuwait.swa.army.mil, Contracting Officer by 26 October 2012 at 1400hrs. Please include company's name, point of contact, address, phone number, email address, website (if applicable), DUNS number, CAGE

Code and Tax ID. THE CONTRACTOR MUST POSSESS A CAGE CODE AND A DUNS

NUMBER AND BE REGISTERED INCCR AT TIME OF AWARD.

DISCLAMER: This is a request for information (RFI) and is issued solely for information and planning purposes only and does not constitute a solicitation. Neither unsolicited proposals nor any other kinds of offers will be considered in response to file:///C:/Users/petagaye.p.lakharam/Desktop/petagaye.p.lakharam@kuwait.swa.army.mil this RFI or accepted by the Government to form a binding contract. Contractors are solely responsible for all expenses associated with responding to this RFI. All information received in response to this RFI that is marked proprietary or confidential will be treated accordingly. Information received in response to this RFI will not be returned.

Attachment I

I. DESCRIPTION OF SERVICES / GENERAL INFORMATION:

1.1. The contractor shall furnish all management, labor, transportation, delivery and pick-up of mail between Dubai International Airport and Al Minhad Air Base (AB).

1.2. SPECIFIC TASKS:

1.2.1. The contractor shall clear mail through customs. Contractor shall arrange transportation for all transfer mail received from Al Minhad AB to Dubai Cargo Terminal, to include flight line transfers. The Contractor shall unload all mail. Contractor shall load mail and complete dispatch and load mail into vehicle(s) at Dubai International Airport to deliver mail to Al Minhad AB.

When transporting mail between Dubai and Al Minhad AB, the contractor shall drive directly to destination.

1.2.2. Mail shall be delivered up to six (6) days a week, except on Fridays and local holidays. Contractor shall deliver mail to Al Minhad AB not later than 1200 hours (12 pm) local time every day and deliver mail to Dubai International

Airport not later than 1500 hours (3 pm) local time every day.

1.2.3. Each vehicle shall be locked with a numbered seal prior to departing from Dubai

International Airport and Al Minhad AB. A Government representative will assist customs in the event customs needs to inspect parcels. A Government representative will lock and seal vehicle(s) and provide a DD Form 1372, Truck Dispatch Bill, on each vehicle for the contractor to sign. A Government representative will meet the vehicle on each end of the route to verify seal numbers and oversee the unloading of the mail.

1.2.4. The contractor must be able to access Al Minhad AB, Dubai, UAE on day one of the contract’s period of performance (PoP.) The contractor shall contact the Government representative or contracting officer’s representative (COR) daily upon arrival at Al Minhad AB. Once notified of contractor arrival, the Government representative or COR will meet the contractor at Al Minhad AB gate on the first visit only in order to facilitate the entry to the air base. All subsequent visits will be the responsibility of the contractor unless in the case of an emergency. The contractor shall provide the names, nationalities, passport copies, visa copies, and Emirati ID cards of the minimum required operating personnel (i.e. drivers, supervisors, mail handlers) to the COR in order to facilitate the creation of both temporary base passes and the preliminary phase of creating permanent base passes.

When the contractor arrives at Al Minhad AB, he/she will park in the main entry parking lot, enter the security building, and surrender one (1) form of identification in order to receive a temporary access badge. The contractor shall then drive the required vehicles onto the air base and to the US Army camp located therein. The contractor shall download all delivered mail to the US Army camp post office, and upload all available outgoing mail during the same visit. The contractor shall then return to the security office, render the temporary access badge back to the security officials, collect personal identification, and return to Dubai International Airport for download of received mail. Once the correct memorandums and documents have been returned to the contractor, the contractor may seek to obtain permanent access badges through Emirati Government Headquarters (GHQ.) Once the permanent access badges have been obtained for the minimum required operators, the security office process can be omitted, and the contractor will be able to drive on to Al Minhad AB directly.

1.2.5. Contractor shall monitor all charges incurred from third parties that result from the performance of this contract. The contractor shall notify the contracting officer of all increases and decreases in third party charges in writing within 5 days of the rate change.

1.3. PERSONNEL: The contractor shall ensure the driver(s) can verbally communicate in

English with the Government representative and with local nationals.

1.4. PHYSICAL SECURITY: The contractor shall be responsible for meeting specific requests pertaining to the security of the mail during transportation to Al Minhad AB and Dubai

International Airport. Trucks shall remain locked and sealed while en route. The driver must not be able to access the mail once the vehicle is locked and sealed to include through a sliding window or door from inside the cab of the vehicle. The contractor shall maintain communication with the driver(s) at all times. The driver(s) shall notify the contractor immediately should any delay or breakdown occur during transportation. The contractor shall notify the Government representative immediately of any delay or breakdown during transportation. The contractor shall have an equivalent vehicle available to replace the broken vehicle in the event the broken vehicle cannot be repaired within two (2) hours. The contractor shall contact the Government representative to coordinate meeting at the site of the broken vehicle so the Government representative may be present to transfer the mail from the broken vehicle to the equivalent vehicle and lock the vehicle with a numbered seal.

1.5. GATE CONTROL: Unscheduled gate closures by Emirate Security Forces may occur at any time and contractor personnel entering or exiting Al Minhad AB may experience delays. All vehicles shall be subject to search pursuant to Al Minhad AB regulations. Contract award does not create a right to access any Government installation. Violation of Al Minhad AB regulations may result in the termination of the privilege to enter one or more Government installations.

II. SERVICES SUMMARY (SS):

2.1. This Services Summary implements FAR 37.601, and identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to surveil all services called for in the contract to determine whether or not the performance objectives and goals were met.

2.1.1. Lists the performance objectives for the required service that the Government will surveil.

2.1.2. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default”.

2.1.3. Methods of surveillance can change after contract award based on, but not limited to contractor performance.

2.2. Performance of a service will be evaluated to determine whether or not it meets the performance threshold.

Re-performance is the preferred method of correcting any unacceptable performance. The contractor shall provide the Government written response why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

2.3. PERFORMANCE OBJECTIVES:

Performance Objective SOW Paragraph Performance

Threshold

Method of

Surveillance

1.2.2. Mail from Dubai shall

arrive at Al Minhad AB not later than 1200 hours (12 pm) local time daily

Section I, Paragraph 1.2.2.

90 % 100% Inspection

1.2.2. Mail from Al Minhad AB

shall arrive at Dubai

Section I, Paragraph 1.2.2.

90 % 100% Inspection

International Airport not later than 1500 hours (3 pm) local time daily

1.2.3. Vehicle(s) shall be locked

and sealed by the Government representative and contractor shall sign DD Form

1372 prior to departing from

Dubai International Airport

Section I, Paragraph 1.2.3.

100% 100% Inspection

1.2.3. Vehicle(s) shall be locked

and sealed by the Government representative and contractor shall sign DD Form

1372 prior to departing from

Al Minhad AB

Section I, Paragraph 1.2.3.

100% 100% Inspection

1.4. Delivery vehicle(s) will

arrive at destination with seals intact on all access doors with no signs of tampering

Section I, Paragraph 1.4.

100% 100% Inspection

III. GOVERNMENT FURNISHED PROPERTY / SERVICES:

3.1. FORMS: The Government representative will provide a DD Form 1372, Truck Dispatch

Bill, for the contractor to sign prior to departure from Dubai International Airport and Al Minhad

AB.

3.2. SEALS: Vehicle seals will be provided by the Government representative for all access doors prior to departure from Dubai International Airport and Al Minhad AB.

IV. APPENDICES:

4.1. ACRONYMS.

AB – AIR BASE

DD FORM – DEFENSE DEPARTMENT FORM

PWS – PERFORMANCE WORK STATEMENT