SSM 2025-114 A-1 PUR7776.pdf

PUR 7776 (Revised 07/2022) Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate): 81112200

Quantity or Term (as appropriate):

3 years (5/1/2025 – 7/31/2028)

Requestor (division, bureau, office, individual, as appropriate):

Andre Smith, Deputy Commissioner, Division of Technology, and Innovation

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The FDOE Florida Schools Safety Portal (FSSP) enacts the Marjory Stoneman Douglas Commission’s recommendation to improve access to timely, complete, and accurate information by authorizing school threat assessment teams to swiftly identify, assess, and provide intervention services for individuals whose behavior may pose a threat to themselves or others. In 2019, in response to this recommendation, FDOE was required to provide a centralized integrated data portal to improve the threat assessment teams’ access to timely information from a variety of data sources, including but not limited to those in § 1001.212(6), F.S.

from the 2018 and 2019 legislative sessions and Executive Order 19-45.

The Department competitively selected the most qualified vendor under GSA Schedule 70 to implement the Centralized Integrated Data Repository (CIDR) solution as required by subsection 1001.212(6)-(9), Florida Statutes (F.S.). The solution was procured by Versaterm (formerly known as Synnex), and ongoing maintenance and support for this system is proprietary.

AGENCY: Florida Department of Education TITLE: Florida School Safety Portal Annual Maintenance and Support

Short description of the commodity or service desired: School Safety Annual Hosting, School Safety Annual Maintenance and FocalPoint Annual Maintenance and Support.

CONTACT

Name: Winston McGriff Address: 325 West Gaines Street, Suite 344, Tallahassee, FL 32399 Telephone: 850-245-0733 Email: winston.mcgriff1@fldoe.org Internal tracking number, if any: SSM 2025-114 A-1

Date posted: 3/12/26 @ 4:30 P.M. Last day for receipt of information: 4/2/26@ 4:30 P.M.

The request for single source purchase is for the continuation of the maintenance and support below:

Software as a Service (SaaS) - This line includes the annual SaaS subscription components required to operate, host, maintain, and support the School Safety and FocalPoint platforms. Services under this category are cloud based and delivered as subscription access with no on-premises installation.

Managed Services (to include enhancements to existing modules and overall existing system/data functionality) - Managed services provided by the vendor to support ongoing system operations, configuration changes, workflow improvements, and functional enhancements requested by FDOE. This includes analyst support, minor application updates, refinement of existing features, adjustments based on user feedback, and other vendor-managed activities that extend or improve current system functionality without being classified as major new development.

New Developments as Needed - New development services to build or implement additional features, modules, integrations, or system capabilities that are outside the scope of standard maintenance or managed service enhancements. This may include new system components, modifications required by legislative changes, integration with additional data sources, or significant functional expansions required by the Department.

Intended Single Source:

Versaterm Public Safety US, Inc.

Estimated Dollar Amount:

Original Amount: $2,358,000.00 Amended Amount: $140,000.00 Total: $2,498,000.00

Justification for single source acquisition (what is necessary and unique about the product, service, or source;

steps taken to confirm unavailability of competition, as appropriate):

The maintenance requested is proprietary: Versaterm Public Safety US, Inc. (Versaterm) is the sole source provider of support and maintenance services for Versaterm’s School Safety, School Safety Hosting, and FocalPoint public safety software. Versaterm’s software solutions strive to give public safety organizations of all sizes and types of the tools they need to staff, manage, and respond to emergencies and manage their operations. Our public safety software systems provide a beginning-to-end solution to help departments handle incidents before, during, and after they occur. Versaterm is the sole owner of the School Safety, School Safety Hosting, and FocalPoint software and has not authorized any third party to deliver maintenance, edit, or modify the source code.

Amendment 1 Justification for Increase:

The additional $140,000.00 in funding is required to develop and implement an Application Programming Interface (API) that will support the secure transfer of approved data from the Florida School Safety Portal (FSSP) to the Florida Safety and Threat Management Portal (FSTMP). This funding supports the School Safety Portal.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Andre Smith, Deputy Commissioner of Technology and Innovation

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.