SSM 2023-33 PUR7776.pdf

PUR 7776 (Revised 07/2022)

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

60100000-Developmental and professional teaching aids and materials and accessories and supplies

60101200- Educational incentives

60101700- Teacher resource materials

60102400- Early learning math and counting resources and accessories

Quantity or Term (as appropriate):

60 months

Requestor (division, bureau, office, individual, as appropriate):

Division of Early Learning, Aimee Ashley

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Section 1002.84(5), Florida Statutes, (F.S.) states that each early learning coalition shall establish an age-appropriate screening, for children ages 6 weeks to 5 years of age, of each child’s development and an appropriate referral process for children with identified delays. Further, Florida Administrative Code (F.A.C.) 6M-4.720 requires each early learning coalition to select a screening instrument or instruments for use under this rule which meet all of the psychometric requirements, characteristics and other criteria listed in the rule. This Rule also requires early

AGENCY: Florida Department of Education, Division of Early Learning

TITLE: EARLY LEARNING DEVELOPMENTAL SCREENING INSTRUMENTS AND RELATED

SERVICES

Short description of the commodity or service desired: Ages and Stages Questionnaire Third Edition

(ASQ-3) and ASQ:SE2 screening tools for assessing the developmental progress of children participating in Florida's school readiness program including related training, materials and online data support.

CONTACT

Name: Rhonda Forbes

Address: 325 West Gaines Street, Suite 344, Tallahassee, FL 32399

Telephone: 850/245-0706

Email: rhonda.forbes@fldoe.org

Internal tracking number, if any: SSM 2023-33

Date posted: 06/29/2023 @ 11:00 AM Last day for receipt of information: 07/24/2023 @ 11:00 AM learning coalitions to enter screening results into an electronic system and make screening and individualized support data available to the Division of Early Learning upon request. The developmental screening instrument and supporting information system must also meet specific

DEL design requirements to support the varying service delivery models for developmental screening within the 30 early learning coalitions and Redlands Christian Migrant Association

(RCMA), providing school readiness services. The system must be able to provide the early learning coalitions and RCMA the ability to easily perform developmental screenings both on paper and directly into a web-based information system at the coalitions, RCMA, provider, and individual family or caregiver level, and the ability to manage the access levels through hierarchical administrative permissions managed by the coalitions. The information system must also have the capability to, at a statewide administrative level, capture, aggregate, and report statewide screening data through ready-built and ad hoc reporting. Additionally, this supporting information system must be able to interface with DEL’s Single Statewide Information System

(SSIS), through an Application Programming Interface (API) or other industry data transfer protocol, to transmit screening data from the early learning coalitions and RCMA into the SSIS to support current and future programmatic and administrative requirements.

Intended Single Source:

Paul H. Brookes Publishing Co. Inc

Estimated Dollar Amount:

$6,590,436.00

Justification for single source acquisition (what is necessary and unique about the product, service, or source; steps taken to confirm unavailability of competition, as appropriate):

Under s. 1002.82(2)(f)2, F.S., DEL may provide technical assistance and guidance on additional support services to complement the school readiness program. To meet statutory and DEL programmatic requirements, DEL has determined through current market research and three previous single source procurements that all 30 early learning coalitions and RCMA use the Ages and Stages Questionnaire Third Edition (ASQ-3) (and/or any subsequest version of the instrument) and its supporting information system, ASQ Enterprise, which is the only developmental screening instrument and supporting information system that meets all of the State’s needs. The ASQ-3 meets all statutory developmental screening instrument requirements specified in 6M-4.720(3), F.A.C.

and also meets all DEL design requirements related to statewide developmental screening supports including: one screening kit that covers the entire required age range of six weeks to age of to five years of age eligibility; addresses each of the developmental domains established in the Early

Learning and Developmental Standards: Birth to Kindergarten, Form OEL-SR 15, dated October

2017) adopted by Florida’s Division of Early Learning in Rule 6M-4.700, F.A.C.; meets a 30-minute average completion time per child; meets or exceeds research-proven reliability and validity standards; available in English and Spanish; is appropriate for administration by a parent or guardian, child care provider, or other professional; and yields results that can be entered into a data field in an electronic data system. ASQ also provides subscription-based access to ASQ

Enterprise, a web-based information system supporting ASQ-3 that meets the data entry and transfer requirements described in 6M-4.720, F.A.C., sections (6)(a) and (6)(b). DEL is directed in section 1002.82(2), F.S.to maintain a SSIS, subject to sections 1002.72 and 1002.97, F.S., to track children’s progress, and to allow parents to monitor the development of his or her child and to measure child growth over time.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Cari Miller, DEL Chancellor

Nick Cleary, DOE Senior Attorney

Katerina Maroney, DEL Deputy Director of Programs & Policy

Lisa Zenoz, DEL Deputy Director of Finance & Operations

Jana Musgrove, Contract Unit Supervisor

Aimee Ashley, DEL Contract Manager

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.