SSM 2023-29 PUR7776.pdf

PUR 7776 (Eff. 03/2016) Page 1 of 2 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Education, Division of Blind Services

TITLE Braille and Talking Book Library Automation Services Short description of the commodity or service desired: A integrated library system for automation of library catalog, patron database, equipment database, serials management and circulation of library materials.

CONTACT

Name: Winston McGriff Address: 325 West Gaines Street, Suite 332, Tallahassee, Florida 32399-0400 Telephone: 850-245-0733 Email: Winston.mcgriff1@fldoe.org

Internal tracking number, if any: SSM 2023-29

Date posted: 2/17/2023 @ 3:00 pm et Last day for receipt of information: 3/10/2023 @ 3:00 pm et

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with sections 120.57(3) and 287.057(3), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43232609 52161600 55111515

Quantity or Term (as appropriate):

36 months

Requestor (division, bureau, office, individual, as appropriate):

Division of Blind Services, Trina Travis, Deputy Director of Blind Service

Performance and/or Design Requirements (e.g.. intended use, function or application, compatibility, requirements;

reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Department of Education, Division of Blind Services (DBS) provides library services to patrons that use its Braille and Talking Book Library. Keystone Systems, Inc. currently provides an integrated library system for automation of library catalog, patron database, equipment database, serials management and circulation of library materials.

Intended Single Source:

Keystone Systems, Inc

Estimated Dollar Amount:

$675,799.92 mailto:Winston.mcgriff1@fldoe.org

PUR 7776 (Eff. 03/2016) Page 2 of 2 60A-1.045, F.A.C.

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

The National Library Service for the Blind and Print Disabled (NLS) is revolutionizing book distribution with Duplication on Demand. Instead of individual cartridges with unique titles, patrons will receive single cartridges with multiple titles. These titles are downloaded nightly from the Braille and Audio Reading Download (BARD) service of NLS, using duplication equipment from Keystone Library Automation Systems (KLAS).

Since 1998, KLAS has provide the regional library in Daytona Beach, and all nine sub-regional locations around the state a server for the database, training, equipment, and ongoing support. DBS is currently changing over the patron’s database and does not receive books from NLS anymore.

KLAS v7 is a full-featured integrated library management system. This software technology is accessible and necessary, specifically for the needs of consumers and libraries that serve individuals that are blind and visually impaired and who have other print disabilities. KLAS v7 is based on professional cataloguing and circulation practices, with a foundation based on USMARC standard formats for bibliographic data. It manages the broad functions needed for specialized library operations such as the DBSs’ Braille and Talking Book Library. All KLAS screens and functions have been designed to interface effectively with assistive technology.

KLAS is currently being used by Libraries for the Blind and Print Disabled in over thirty-five states and by instructional resource centers in twelve states to manage their patrons and inventory of resources, requests, create and process orders for materials, track and administer funds, and provide reports on all aspects of service.

Additionally, Keystone currently has experience in providing the full range of automation services and support to the Florida Braille and Talking Book Library required to meet immediate hardware, software, training, and accessibility needs. KLAS addresses the unique needs of the DBS Braille and Talking Book Library and other libraries within the Library of Congress’ NLS network. KLAS software maintenance and support can only be provided by Keystone Systems, Inc.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Robert Doyle, Director – Requestor Management Trina Travis, Deputy Director - Requestor

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57(3), FS.

https://www.loc.gov/marc/