SSM 2021-02 A-1 PUR_7776_FINAL.pdf

PUR 7776 (Eff. 03/2016) Page 1 of 2 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Department of Education

TITLE Early Learning Developmental Screening Instruments and Related Services Short description of the commodity or service desired: Ages and Stages Questionnaire Third Edition (ASQ-3) and Social Emotional (ASQ:SE2) screening tools for assessing the developmental progress of children participating in Florida's school readiness program including related training, materials and online data support.

CONTACT

Name: ReGina Register, Department of Education Address: 325 West Gaines Street, STE 344 Tallahassee, FL 32399-0400 Telephone: 850-245-9173 Email: regina.register@fldoe.org

Internal tracking number, if any: SR687 - SSM 2021-02 AMENDMENT 1

Date posted: 4/13/22 @ 2:00 pm ET Last day for receipt of information: 05/04/22 @ 2:00 pm ET

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with sections 120.57(3) and 287.057(3), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

60101200 Educational incentives 60101700 Teacher resource materials 60102400 Early learning math and counting resources and accessories

Quantity or Term (as appropriate):

36 months (7/1/2020 – 6/1/2023)

Requestor (division, bureau, office, individual, as appropriate):

Division of Early Learning (DEL)

Performance and/or Design Requirements (e.g.. intended use, function or application, compatibility, requirements;

reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Amended requirements: This increase will assist in providing additional training for users of the ASQ system

Section 1002.84(5), F.S. states that each early learning coalition shall establish an age-appropriate screening, for children ages 6 weeks to kindergarten age, of each child’s development and an appropriate referral process for children with identified delays. Further, Florida Administrative Code 6M-4.720 requires each early learning coalition to select a screening instrument or instruments for use under this rule which meet all of the psychometric requirements, characteristics and other criteria listed in the rule. This Rule also requires early learning coalitions to enter screening results into an electronic system and make screening and individualized support data available to DEL upon request. The developmental screening instrument and supporting information system must also meet specific DEL design requirements to support the varying service delivery models for developmental screening within the 30 early learning coalitions providing school readiness services. The system must be able to provide early learning coalitions the ability to easily perform developmental screenings both on paper and directly into a web-based information system at the coalition, provider and individual family or caregiver level and the ability to mailto:regina.register@fldoe.org

PUR 7776 (Eff. 03/2016) Page 2 of 2 60A-1.045, F.A.C.

manage that access through hierarchical administrative permissions managed by the coalitions. The information system must also have the capability to, at a statewide administrative level, capture, aggregate and report statewide screening data through ready-built and ad hoc reporting. Additionally, this supporting information system must be able to interface with DEL’s single statewide information system (SSIS), through an API or other industry data transfer protocol, to transmit screening data from the early learning coalitions into the SSIS to support current and future programmatic and administrative requirements.

Intended Single Source:

Paul H. Brookes Publishing Co. Inc.

Estimated Dollar Amount:

Original Amount: $663,571.76 Additional Amount: $287,000.00 Total: $950,571.76

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Under s. 1002.82(2)(f) 2.e DEL may provide technical assistance and guidance on additional support services to complement the school readiness program, including; screening and assessment. To meet statutory and DEL programmatic requirements, DEL has determined through current market research and three previous single source procurements that all 30 early learning coalitions use the Ages and Stages Questionnaire Third Edition (ASQ-3) and its supporting information system, ASQ Enterprise is the only developmental screening instrument and supporting information system that meets all of the State’s needs. The ASQ-3 meets all statutory developmental screening instrument requirements specified in 6M-4.720(3), F.A.C. and also meets all DEL design requirements related to statewide developmental screening supports including: one screening kit that covers the entire required age range of six weeks to age of kindergarten eligibility; addresses each of the developmental domains established in the Early Learning and Developmental Standards: Birth to Kindergarten, Form DEL-SR 15, Dated October 2017) adopted by Florida’s Division of Early Learning in Rule 6M-4.700, F.A.C.; meets or exceeds a 30-minute average completion time per child; meets or exceeds research-proven reliability and validity standards; available in English and Spanish;

appropriate for administration by a parent or guardian, child care provider or other professional; and yields results that can be entered into a data field in an electronic data system. ASQ also provides subscription-based access to ASQ Enterprise, a web-based information system supporting ASQ-3 that meets the data entry and transfer requirements described in Rule 6M-4.720, sections (6)(a) and (6)(b). DEL is directed in statute 1002.82(2)(p), F.S.to maintain a statewide information system, the system, subject to ss. 1002.72 and 1002.97 to track children’s progress, and to allow parents to mintor the development of his or her child and to mesure child growth over time.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Matt Mears, Chancellor Maggi O'Sullivan Parker, DEL Chief Senior Attorney Katerina Maroney, DEL Deputy Director of Programs & Policy Lisa Zenoz, DEL Deputy Director of Finance & Operations Mervat Attalla, Contract Unit Supervisor Stefanie Swanson, DEL Contract Manager April Hargrove, DEL Contract Manager

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57(3), FS.