SSJ - X-Ray 22 Sept 2020.pdf

Single Source Justification (Simplified Acquisition)

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 1 of 2

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: OL:H/ PZIMB

Project/Program Name: Real Time Radiography (RTR) X-Ray system

Purchase Request/Identification Number: TBD

Estimated Contract Cost (including Options): $143,685.00

Section B: Description of the Supplies/Services Required

The 709 Maintenance Support Squadron (MXSS) has a one time requirement to upgrade the Real Time Radiography (RTR) X-Ray in building 238. The RTR X-Ray is used for positional, multi axis X-Ray scanning that allows the operator to view a fast video image stream as the scanner is jogged/moved along the part under evaluation.

There are currently two different x-ray systems utilized in building 238, the Digital Radiography (DR) X-ray system and the RTR X-Ray system. The RTR X-Ray's software, Optiview 4000, is outdated and has been non-functional for almost three years. In order to restore X-Ray capability, the 709 MXSS would like to upgrade the RTR X-Ray's software with the Adaptive Energy Control and Inspection Software (AECIS) 2.0. The AECIS 2.0 X-ray software is currently being used flawlessly on the DR X-ray system.

Contractor shall provide on-site removal of all existing equipment and then assemble and install of all new components. The Contractor shall provide new controls fixtures, fiber optic cables, power supplies, frame grabber and consumables necessary for complete integration into the existing system. The Contractor shall provide on-site user training after completion of install.

Section C: Justification for Soliciting from a Single Source or Brand Name

Adaptive Energy is the developer of the AECIS 2.0 X-ray software. Guy Reiem, General Manager at Adaptive Energy provided a letter dated February 13, 2020 stating that they are the sole owner, distributor and control proprietary information for the AECIS

2.0 X-ray software.

Upgrading the RTR X-ray software to the AECIS 2.0 X-ray software will reduce training costs, increase efficiency , increase throughput, and reduce technical burden on our inspectors. Without upgrading the RTR X-ray software, the 709 MXSS would be required to replace the entire RTR X-ray system. The cost incurred to replace the RTR X-ray system is estimated to be over one (1) million dollars.

Section D: Efforts to Obtain Competition

Internet searches were conducted to locate additional vendors capable of providing the AECIS X-ray software, however, no additional vendors were found. The developer of the AECIS X-ray software, Adaptive Energy has proprietary rights and is the sole distributor of the AECIS X-ray software. Guy Reim, General Manager at Adaptive Energy provided a letter dated February 13, 2020 stating that they are the sole owner, distributor and control proprietary information for the AECIS.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

The Government will continue to perform market research of this industry. However, unless Adaptive Energy allows third party distributors or releases their proprietary information, the 709 MXSS would be required to replace the RTR X-ray system thus experiencing substantial duplication of cost that would not be expected to be recovered through competition.

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 2 of 2

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

24-Sep-2020

Typed Name and Rank/Grade of Contracting Officer

Hideo Mera/ GS-12

Signature of Contracting Officer

March 2018 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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