SSJ Updated 20240418_CO Signed.pdf

OPOAM 3013.106-1(b)(1) Sole Source Justification (SSJ)

For Simplified Acquisitions (over the micro-purchase threshold and up to the Simplified Acquisition Threshold (SAT) pursuant to FAR 13.106, including Brand Name

Sole Source Justification for Simplified Acquisitions (over the micro-purchase threshold and up to the SAT) Template Rev. 1/30/2018 1-1

SSJ No: FY24-00140

Date: March 13, 2024 PR Number:RSRA-24-00011

1. Nature and/or description of the item/service being procured and anticipated cost:

Securing use of the Rio Las Vegas, in Las Vegas, NV for audio/visual (A/V) service for the three-day (April 23-25, 2024), in-person Department of Homeland (DHS), Science & Technology (S&T), Office of Requirements Analysis (ORA) hosted First Responder Resource Group (FFRG) Annual Conference.

Encore Group USA LLC will provide A/V services for keynote, panel discussions, breakout sessions and presentations/demonstrations. The cost for conference audio/visual services is $48,605.81.

2. Sole Source Justification Rationale in accordance with FAR 13.106-1(b)(1)(i) and (ii).

__X__ Only one source reasonably available.

____ Urgent and compelling circumstances exists.

____ Exclusive licensing agreement exists.

____ Brand name.

____ Industrial Mobilization Other. Explain:

The Rio Las Vegas was identified as best option available based on reasonable price offering after market research (MR) of a variety of event venues and cities were conducted (please see Conference Approval Package for MR).

3. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106-3(a)(2). (Check one and provide short explanation or description of action taken):

X Market Research.

____ Comparison of the proposed price with prices found reasonable on previous purchases.

____ Current price List.

X Comparison with similar items in a related industry.

_____Comparison to IGCE.

____ Contracting Officer’s personal knowledge.

Multiple venues provided quotes (please see the Conference Approval Package that has been uploaded to this PR Package). The Rio Las Vegas proposal offered cost savings in comparison.

4. Approval:

Contracting Officer Date