SSJ -- Signed.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

Security Marking (select from the drop-down list)

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NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $750K > $750K and < $15M

Contracting Activity: AMIC Det 2, OL-Tinker, PKBB

Purchase Request / Local ID Number: F2MURM3045A001

Program / Project (and PE, if applicable): 688th Chaplain's Family Retreat

Program Type (PEO or Other Contracting): Operational

Authority: AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 3403, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $20,000.00 Justification Type: Class Individual

COORDINATION ( AFFARS 5306.304(a))

Date

12 Jun 2023

Contracting Officer Shaun D. McGinnis AMIC Det 2, OL-Tinker, PKBB

Signature

APPROVAL (AFFARS 5306.304(a) )

NOTE: A signature block will appear here based on the funding level selected above.

MCGINNIS.SHAUN.DAVI

D.1083339582

Digitally signed by

MCGINNIS.SHAUN.DAVID.1083339582

Date: 2023.06.12 10:55:56 -05'00'

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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I. Contracting Activity.

Acquisition Management Integration Center (AMIC) Det 2, OL-Tinker, PKBB

II. Nature and/or description of the action being processed.

The Acquisition Management Integration Center, Detachment 2, Tinker AFB, OK intends to award a sole-source purchase order to Kalahari Resort (Unique Entity ID C4ZLG9MFSFL5), 3001 Kalahari Blvd, Round Rock, TX 78665, for the purchase of a 2- nights and 3-day event, from 13 July 2023 to 15 July 2023 to host a Chaplain Family Retreat event. The Chaplain's Family Retreat is intended to assist with building healthy family relationships in the Air Force. The facility must be no more than 120 miles away (2 - hour drive) from Joint Base San Antonio, Texas. The resort must include children and family activities including but not limited to: waterparks, rock climbing, bowling, exercise facilities, and structured family activities.

III. Description of supplies/services required to meet agency needs.

The Government seeks to host a single-family retreat. The Contractor shall procure a hotel with a 4- Star rating (Based on Google or Trip Advisor ratings) that can provide lodging for up to 20 adults and up to 20 children, plus two Chaplain Corps Staff for two (2) nights. The Contractor shall provide lodging, meals, meeting spaces, and recreational activity opportunities for the dates and number of participants noted in the corresponding paragraphs. Must be smoke free family friendly resort.

IV. Statutory authority permitting other than full and open competition.

The proposed contract action is for this service for which the Government intends to solicit and negotiate with only one source Kalahari Resort, under the authority of FAR 13.106-l(b)(l)(i).

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

There are at least 4 resorts that are able to provide hotel rooms, meeting areas, meals, and other support services required to host the family retreat however, only the Kalahari indoor/outdoor water park possesses the amenities requested by the Chaplains Corp. Attached is a list of 4 prospective hotels however these are not considered conducive for the family bonding, building of trust, and quality time sought-out by the nature of the requirement. Accordingly, this contract action is expected to be sole source to the Kalahari Resort.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Alternate locations that can fulfill the same entertainment requirements is the Great Wolf Lodge. They also offer a indoor water and arcade location. However, the location just under 5 hours away and would be difficult for members to return in a timely manner if an emergency did happen. Additionally the distance did not meet the customer request to stay within 2 hours away from San Antonio.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer (CO) will determine prices to be fair and reasonable prior to contract award.

Market Research showed that Google or Trip Advisor 4-star rated resorts in the San Antonio area prices range from $230 to $517 per night without the number of amenities provided by the sole source contractor Kalahari Resorts. Initial market research received by the customer from Kalahari suggests the price per room is $329.00 + $39.99 ($368.99 total) resort fee is firmly in the middle price range of comparable resort's commercial published price lists. Furthermore, the additional support functions including the meeting room rental ($500), food, and taxes will be negotiated by the Contracting Officer in order to establish a firm fixed price purchase order.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Multiple forms of market research was conducted in accordance with FAR 10.002 including internet searches, contacting local San Antonio hotels/resorts, and contacting knowledgeable individuals including other chaplains/program managers and contracting professionals in the San Antonio area, that were procuring similar or same services. The CO was able to determine through this research there are no other resorts or hotels with indoor and outdoor water park and the other family activities such as bowling, rock climbing, and structured family activities within 120 miles of Lackland AFB, TX.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

Multiple vendors are capable of providing lodging, meals, meeting spaces, parking, and activity opportunities for the dates and number of participants noted in the Statement of Work (SOW) but only the Kalahari Resort possesses the activities desired by the customer.

X. List of any sources that expressed, in writing, an interest in the acquisition.

N/A

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

An alternate location that can fulfill the same entertainment requirements is the Great Wolf Lodge. They also offer a indoor water and arcade location. However, the location just under 5 hours away and would be difficult for members to return in a timely manner if an emergency did happen. Additionally the distance did not meet the customer request to stay within 1.5 hours away from San Antonio.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.