SSJ - S.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C250-25-AP-4497

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-25-AP- 4497

1. Contracting Activity: Department of Veterans Affairs, NCO10, Cincinnati VA Medical Center, Cincinnati, OH, submitted 2237 #539-25-3-050-0048 for (2) Audio Booths with accessories.

2. Nature and/or Description of the Action Being Processed: This is a Firm-Fixed Price contract for one Acoustic Systems Model RS-258 for the Hamilton Community Based Outpatient Clinic (CBOC) and one Acoustic Systems Custom Audio Booth for the Clermont CBOC.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Needed are: one Acoustic Systems Model RS-258 for the Hamilton CBOC and one Acoustic Systems Custom Audio Booth for the Clermont CBOC. POP is 8/15/2025 – 2/15/2026. Anticipated deliver date is October and Novermber, 2025.

The estimated cost is $271,100.00

4. Statutory Authority Permitting Other than Full and Open Competition:

(x) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Cincinnati already uses the Acoustics System Audiology Hearing booths. All equipment and supplies will correlate with this Audiology Booth. Constructions has occurred and Audio booth specs are set. Space design required the concrete be poured based on criteria that are specific to the booth being put into that space.

When the space was designed, this booth was used to create the design. Any other booth will not have the exact dimensions required to appropriately fit in the poured concrete space. Other Audiology booths do not match the specification required. Time is of the essence as the CBOCs open fall 2025. Accordingly, e3 Diagnostics, Inc. is the only firm capable of providing the supplies and services described in Section III above without the Veteran’s Health Administration experiencing unacceptable delays in fulfilling its requirements

VHAPG Part 806.3 OFOC Page 2 of 3 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C250-25-AP-4497

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: FPDS reviewed for items that could possibly match. NAC, GSA, and Supply Chain Master Catalog all reviewed. Notice of Intent to Sole Source was posted on GPE on July 31, 2025, with a response date of August 7, 2025. Included was information on Audio Booth models and requirements for the two CBOCs. No vendors responded.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: We are proceeding with a sole source justification and the price is similar to other like items recently awarded. The price is determined to be fair and reasonable by reviewing market trends and ensuring the contractor's costs align with industry standards.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Items are domestic end products and made in the USA.

DSBS queried using NAICS code 334510 and keywords “audio booth” with 0 SD/VOSB’s located.

Conducted a VetCert query by same NAICS with 321 results. Product not in NMR Class Waiver List.

Items by only one vendor, e3 Diagnostics, Inc., SB. This item is the only item that will fit in the new Clermont and Hamilton CBOCs. Neither the VA Rule of Two nor SBA Rule of Two can be satisfied.

As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: No responses have been received in relation to the Notice of Intent to Sole Source posted to SAM.gov.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Market research will continue to be conducted to determine if other sources are available to satisfy the Government’s requirements.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name:

Title:

Facility:

VHAPG Part 806.3 OFOC Page 3 of 3 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C250-25-AP-4497

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Todd Cress Senior Contracting Officer, Supplies Team 2 Network Contracting Office 10

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Christopher Gundy Branch Chief, Supplies Team 2 Network Contracting Office 10

Section Chief ASPS Cincinnati VAMC