SSJ NOTICE PT1.pdf

OPR: FMBO/AM Simplified Acquisitions Rev. (11/15)

In accordance with Federal Acquisitions Regulation (FAR) 11.105(a)(1), the particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

In accordance with Federal Acquisition Regulation 13.106-1(b)(1), the service or material listed is available from only one source, and competition is precluded for reasons indicated below. There are no substitutes available.

GAO2101270004

InstaKey

Ryan Carter

7456 West 5th Ave Lakewood, CO 80226 800-316-5397 X118

7456 West 5th Ave Lakewood, CO 80226

Purchase Request Number:

1. Select one of the below categories:

Note: Upon selection the other option will be deleted; to change selection click reset button below.

United States Government Accountability Office

2. Brand name or restricted to the following source: (provide original manufacturer's name). (If a sole source manufacturer distributes via dealers, also provide dealer information.)

Brand Name/Manufacturer:

Manufacturer Address:

Brand Name/Manufacturer’s Dealer/ Representative:

Dealer/Representative Address and Phone Number:

3. Description of the item or service required, the estimated cost, and required delivery date:

JUSTIFICATION FOR SOLE SOURCE/BRAND

NAME (SIMPLIFIED ACQUISITIONS) >$3,500 <

$150K

InstaKey SecurityRecords.com is a web based key and lock creation and management system that is used to manage and create entryway, door keys and locking systems utilizing InstaKey brand keys, lock cores and hardware. The system can be accessed from any computer, tablet or smart phone by user name and password and does not require the installation of software on any stand alone network, computer or device for use. The web based system provides InstaKey brand specific pin numbers for the cutting of keys and creation of lock cores and supports the entry of up to 50K data points into the system including door entry points, lock cylinders and key inventories, specifications, key user info and work order tracking and creation. The system will be used solely to create, administer, track, issue, inventory and oversee all existing and newly required keys and lock cylinders using InstaKey keys, lock cores and the ITL 9000 key cutting machine at GAO. The required delivery date is 1 April 2021. Failure to maintain this existing system utilizing the requested sole source would generate a requirement to re key and core all building door key and locking systems, purchase new key cutting machines, equipment, hardware and software at a significant cost to the agency.

4. Specific characteristics of the material or services that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. If the justification is based on urgency, describe the circumstances that resulted in an urgent need for the item and services.

InstaKey brand keys and lock cores require a specifically unique number pin code generated by the InstaKey SecurityRecords.com system to enable the creation of new and the reproduction of existing lock cylinders and keys for all entry way locks, door keys and lock cylinders at GAO.

InstaKey brand keys and lock cylinders are brand specific and and can not be created by any other known system. Additionally, the uniquely created pin is then input into the ITL 9000 key cutting machine along with a blank InstaKey Brand key and the key is created. The ITL 9000 key cutting machine is programmed specifically to operate with the InstaKey system to create only InstaKey keys. InstaKey SecurityRecords.com is the only source that can provide the pin code numbers for InstaKey keys and lock core equipment used in GAO headquarters.

5. Check and fill in all that are applicable:

The material/services must be compatible in all aspects (form, fit, and function) with existing systems presently installed. Describe the equipment you have now and how the new item must coordinate, connect, or interface with the existing system:

InstaKey keys and lock cores are presently installed on all GAO entry doors and this web based system is currently in use and used to maintain, create and modify door locks and associated hardware. This is a proprietary system. The systems is used daily to manage over 5K InstaKey lock cylinders and more than 6.5K InstaKey keys and to create new keys and install new locking systems daily. InstaKey SecurityRecords.com is a cloud based web system that is accessed through the GAO Internet by computer or smartphone. Values for new lock cores and cylinders are entered and pin codes are created, they are input into the ITL 9000 key cutting machine to create a key. Once a InstaKey key is created it is then matched to a lock core and installed on the door as required. All data created is captured in the data base and available for review and audits as required via the website.

A patent, copyright, or proprietary data limits competition. The proprietary data are described as follows:

These are “direct replacement” parts/components for existing equipment.

Other information to support a sole-source buy:

InstaKey's restricted Keys are controlled through licensing agreements.

Failure to maintain the use of the web based InstaKey Key key creation and management system will disable the agency's ability to secure entry way doors and create new keys and also drive the necessity for the agency to replace all lock core cylinders and re key all entryway doors at a significant cost with another brand of key and lock that will also come with some sort of proprietary stand alone software.

I certify that statements checked and information provided above are complete and correct to the best of my knowledge. I understand that the processing of this Sole-Source Justification precludes the use of full and open competition. The required material represents the minimum requirements of the Government.

Program Office Name/Title

Date

Legal Services Contact

Signature

Date

Signature

Controller Name

Signature

Date

Contracting Officer Name/ Title

Signature

Date

IO/FMS Aaron L. Davis

01/27/2021

Gary R. Allen

Aaron L. Davis Digitally signed by Aaron L. Davis Date: 2021.01.27 14:17:43 -05'00'