SSJ_N4044325Q0013 Redacted.pdf

1 Ver 2.0 (01 July 2018)

Date: 30 October 2024

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s):

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

BUFFALO PUMPS

b) the required delivery date/period of performance and 31 December 2024

c) its intended use.

STOCK REPLENISHMENT for FRESH WATER SYSTEM-MACHINERY COOLING WATER PUMP / FIRE FIGHTING-EMERGENCY FIRE PUMP equipment parts.

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. XX Only one responsible source (select all that apply):

1. RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

b. If drawings are included, who is identified as “owning” the drawings

2. XX EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

2 Ver 2.0 (01 July 2018)

BUFFALO PUMPS is the authorized OEM vendor for below equipment’s replacement parts.

FIRE PUMP:

SHAFT / PN: 7-0125-02 / [APL/AEL X231968VTNB] / QTY: 1 EA

LT CENTRAL FRESH WATER COOLING PUMP:

BRACKET ASSY, BEARING / PN: 33-0052-01 / [APL/AEL: X2319611004] /

QTY: 1 EA

BUFFALO PUMPS prepared the manual for use by the operators, repair and maintenance personnel. It contains general information to be used in installation, operation, troubleshooting, and maintenance.

Purchasing OEM replacement Parts from BUFFALO PUMPS ensure “outstanding quality, dependabililty, and exceed customer needs”

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

3. XX OTHER REASON:

a. XX CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: 10.6-002-ALL

ii. Describe how it applies to the critical piece of equipment:

SMS 10.6-002 ALL, lists the FIRE FIGHTING-EMERGENCY FIRE

PUMP AND FRESH WATER SYSTEM-MACHINERY COOLING

WATER PUMP for TAKE Class ships as follows:

Mission criticality coded 4 for FIRE PUMP Mission criticality coded 3 for LT CENTRAL FRESH WATER

COOLING PUMP

Shaft and bracket assembly, bearing is used to support and stabilize the rotating pump shaft. Failure of which can lead to “significant consequences including loss of pumping capacity, increased vibration, fluid leakage and potential damage to other components.”. This can cause unsafe operation of the ship and will affect the ship’s ability to support for the Warfighters in their Area of Responsibility (AOR) - limiting the capability to fulfill the ship’s primary mission. Proper refurbishment and maintenance, using only OEM parts is critical to the safety of the personnel, the protection of the environment and performance of the ship’s mission.

b. _____ STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): ___________________

ii. Identify other vessels with this Make / Model:

c. _____ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

4 Ver 2.0 (01 July 2018)