SSj - Mortuary Services - Signed.pdf

Single Source Justification (Simplified Acquisition)

Security Marking (select from the drop-down list)

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Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: AFLCMC/PZIBB

Project/Program Name: Mortuary Services

Purchase Request / Local ID Number:

Estimated Contract Cost (including Options): $125,000.00

Section B: Description of the Supplies/Services Required

The Air Force Materiel Command (AFMC) Force Support Squadron (FSS), located at Wright-Patterson Air Force Base (WPAFB), has a solemn and urgent requirement for comprehensive mortuary services. These services are essential to ensure the dignified and respectful care of fallen active-duty military personnel, and other eligible individuals as directed, for whom WPAFB has disposition responsibility. The nature of this requirement is unpredictable and requires a contractor capable meeting the needs of the Department of Defense (DoD) upon notification of a death. The contractor’s performance is vital to the government’s ability to fulfill its sacred obligation to the fallen and their families. The successful execution of these services directly supports the morale, welfare, and readiness of the force by ensuring that service members and their next of kin are supported with the highest level of care and compassion in their time of greatest need.

The contractor shall provide mortuary services as directed in the performance work statement (PWS) (Atch 1) to align with the Department of Defense (DoD) mortuary specifications for the operation of mortuary services and funeral homes under contract for DoD mortuary services and DoD Directive 1300.22 dated 02 September 2021 (Atch. 2). Summarized performance requirements are listed below:

The contractor shall provide mortuary services for the embalming, restoration, other preparation, care, and disposition of remains of authorized personnel. The contractor shall provide licensed facilities, equipment, licensed funeral service practitioners, motor vehicles, professional services, supplies, death certificates, caskets, outer shipping containers, and transportation. The contractor shall also perform hygienic practices as specified in this PWS. The contractor shall comply with all existing federal, state, territory, and local licensing requirements, regulatory standards, and practices applicable to the funeral service industry and the performance of this contract. The contractor shall be located within 10 miles of WPAFB, Ohio.

The contractor shall furnish the materials ordered and perform the services specified by the Mortuary Service Representative (MSR) as promptly as possible, but not later than 36 hours after receiving notification to remove the remains. This excludes the time required by the Government to inspect and verify the results.

The area of performance encompasses a six-state region – all of Ohio/Michigan and parts of Pennsylvania, West Virginia, Kentucky, and Indiana (reference Appendix D). These geographic boundaries determine whether this mortuary services contract applies to the services required by the Armed Services and whether transportation charges for removal or delivery of the remains may be charged.

The contractor is responsible for conducting business, between the hours of 0800-1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability

April 2021 Security Marking (select from the drop-down list) Page 2 of 3 and continuity of the workforce are essential.

Section C: Justification for Soliciting from a Single Source or Brand Name

Extensive market research was conducted over the past seven (7) months for vendors providing mortuary services within a 10-mile radius of WPAFB, Ohio. While multiple vendors were identified and SAM registration help instructions (Apex Accelerators) were provided to all vendors identified, only Belton-Stroup Funeral Home meets all performance requirements and maintains an "active" status in SAM.gov. Other potential vendors were either not active in SAM.gov, unresponsive to communications, or did not meet the performance requirements as they were not located within the 10-mile radius of WPAFB. Belton-Stroup Funeral Home is "active" in SAM, a Woman-Owned Small Business (WOSB), has a satisfactory performance history with the Air Force under a previous BPA (FA860116A0002) from 2016-2021 and has no active exclusions within SAM to date.

Due to the critical nature of these mortuary services, the expiration of the prior Blanket Purchase Agreement (BPA) in October 2025 and Belton-Stroup Funeral Home being the only vendor to meet the performance requirements with an "active" SAM registeration, it is in the best interest of the Government to award this requirement to Belton-Stroup Funeral Home as a sole source acquisition.

Section D: Efforts to Obtain Competition

Multiple vendors were identified, only Belton-Stroup Funeral Home meets all performance requirements and maintains an "active" status in SAM.gov. Other potential vendors were either not active in SAM.gov, unresponsive to communications, or did not meet the performance requirements as they were not located within the 10-mile radius. A total of seven (7) months of market research was done to obtain competition to include multiple emails providing support (Apex Accelerators) but Belton-Stroup Funeral Home is the only vendor that showed interest and could meet the performance requirements.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

The previous two (2) BPA's awarded for mortuary services were competitively solicited as 100% small business set-asides. Other potential vendors were either not active in SAM.gov, unresponsive to communications, or did not meet the performance requirements as they were not located within the 10-mile radius and would require 100% subcontracting.

We will continue to monitor the market for potential vendors who may meet the performance requirements and have an "active" SAM registration for future needs.

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Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

31-Mar-2026

Typed Name and Rank/Grade of Contracting Officer

Blackford, Jennifer L.

Signature of Contracting Officer

April 2021 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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