SSJ_-_Emergency_Lodging.pdf

Sole Source Justification (SSJ) For Simplified Acquisitions (over $3,500 and up to $250,000) pursuant to FAR 13.106, Including Brand Name

Date: 06/30/2018 PR Number: NN02291Y2018T

1. Nature and/or description of the item/service being procured and anticipated cost:

The U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), has a requirement to provide lodging accommodations for 54 FEMA Corps personnel supporting disaster declaration DR-4339 in Puerto Rico. This requirement is for lodging accommodations at the Vistas de San Juan for 27 rooms for a period of 62 nights. This sole source action is necessary to ensure the expeditious relocation of the aforementioned personnel from their previous lodging location due to safety concerns.

The estimated total value of this procurement: $223,897.50

2. Sole Source Justification Rationale in accordance with FAR 13.106-1(b)(1)(i) and (ii).

(Check one and explain below):

Only one source reasonably available.

Urgent and compelling circumstances exists.

Exclusive licensing agreement exists.

Brand name. If the brand name requirement applies to a portion of the procurement, please identify that portion.

Industrial Mobilization Other. Explain:

The urgent and compelling circumstances to relocate FEMA personnel due to safety concerns was critical to the issuance of this sole source justification. The Vistas de San Juan was the only location in the area that offered sufficient lodging for the immediate relocation of these personnel.

The anticipated price was determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106-3(a)(2). (Check one and provide short explanation or description of action taken):

Market Research.

Comparison of the proposed price with prices found reasonable on previous purchases.

Current price List.

Comparison with similar items in a related industry.

Comparison to IGCE.

Contracting Officer’s personal knowledge.

Other.

X

X

Sole Source Justification (SSJ) For Simplified Acquisitions (over $3,500 and up to $250,000) pursuant to FAR 13.106, Including Brand Name

Market Research was conducted utilizing local area hotel inquires, online internet search engines, and National Travel inquiries. In addition, several local vendors were contacted by phone to request immediate lodging of these 54 FEMA Corps personnel due to safety concerns. However, the only vendor capable of providing this necessary lodging was the Vistas de San Juan located in San Juan, PR.

3. Approval:

Contracting Officer Date

07/02/2018