SSJ- Emergency Boiler Plant CEM Maintenance Support.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C262-26-AP-8200

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C262-26-AP-8200

1. Contracting Activity: Department of Veterans Affairs, VISN 22, Network Contracting

Office 22 (NCO 22), in support of the Greater Los Angeles VA Healthcare System, West Los Angeles VA Medical Center. 2237:

2. Nature and/or Description of the Action Being Approved:

This procurement is for Emergency Boiler Plant and Continuous Emissions Monitoring System (CEMS) Preventative Maintenance and Inspection (PMI) Services located at the Greater Los Angeles VA Healthcare System (GLAVAHCS) in accordance with RFO 12.201-1, Simplified Procedures for acquisitions valued over the SAT, and RFO 6.103-2 Unusual and compelling urgency.

The Greater Los Angeles VA Healthcare System- West Los Angeles VA Medical Center, requires emergency services from Caldaia Controls LLC for the boiler plant and CEM system PMI. To ensure continuity of services, the Network Contracting Office 22, Services Branch III, intends to award a 90-day emergency, firm-fixed price contract to Caldaia Controls for the Boiler Plant and CEM system PMI services. The proposed contract action will be awarded with an estimated value of $357,780.00.

3. :

The Boiler Plant and CEMS is a critical system that impacts overall facility operations through heating, sterilization, and hot water supply. The boiler system is essential for maintaining a comfortable and safe environment for patients and staff. If the boiler systems shutdown, or no backup system is available, this impacts heating, sterilization and hot water supply to provide for the veterans. A CEMS failure will result in severe environmental compliance violations, legal penalties, and potential operational facility halts.

Preventative maintenance and inspection services are essential to prevent equipment failure, ensure patient safety and comfort through reliable steam generation, and maintain compliance with the Environmental Protection Agency and local environmental regulations.

The contractor must have experience and expertise in maintaining the boiler plant and CEM system and be able to respond promptly to service calls.

The estimated period of performance is 21 July 2026 to 21 October 2026.

The estimated value of the acquisition is $357,780.00.

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4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2

5.

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Under authority and verbal permission granted by the Contracting Officer (CO) on 07/21/2026 upon receiving the VISN SBAR approval, these emergency Boiler Plant and CEMS PMI services complied with IAW RFO 12.201-1 and RFO 6.103-2 urgency of the procurement. Delaying this requirement would pose a high-risk threat to patient safety, facility operations, and regulatory compliance.

The selected SDVOSB vendor s qualifications are directly related to the specialized nature of the Boiler Plant and CEMS operations and the intricate technical requirements involved in its maintenance. These systems require specialized skills, and technical knowledge.

Given the criticality and complexity of the Boiler Plant and CEM system operations, utilizing Caldaia Controls expertise and qualifications is necessary to provide the overdue services and maintain uninterrupted facility operations.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

On 07/21/2026, this emergency procurement was authorized IAW RFO 12.201-1 and FAR 6.103-2 Unusual and compelling urgency. The Boiler Plant and CEMS PMI services requirement at the Greater Los Angeles VA Healthcare System was deemed an emergency due to overdue maintenance and inspection services caused by the current Contractor inability to perform services in accordance with the current contract 36C26226P0776 terms and conditions. There is not enough time to open this requirement, and through market research found, the identified vendor is qualified and capable of providing the Boiler Plant and CEMS PMI services for this emergency requirement. The vendor has developed a plan to ensure the Boiler Plant and CEM system is in full operation. On 07/21/2026, the vendor was verified through SAM.gov to ensure no active exclusions for pre-award.

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Acquisition ID#: 36C262-26-AP-8200

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Contracting Officer has determined the anticipated cost for this acquisition is fair and reasonable based on a thorough price analysis of historical pricing data of past procurements and comparison to the Independent Government Cost Estimate (IGCE).

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

Due to the urgent nature of this procurement, and the current Contractor was unable to perform the maintenance services on the current contract for the boiler plant and CEMS PMI services. Due to the urgent need for this requirement, the facility program office reached out to a qualified SDVOSB vendor for an informal quote for the Boiler Plant and CEMS PMI services at GLA. This vendor can quickly perform the PMI services due to their awareness of the situation ensuring accurate and reliable operations of the boiler plant and CEM system.

Market research was used from within the last 12 months to determine an emergency award to the SDVOSB vendor for these services.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Should a new acquisition be procured for the Boiler Plant and CEMS PMI services at the Greater Los Angeles VA Healthcare System in FY26, the agency is committed to taking the necessary action to remove barriers to competition and ensure a fair and open procurement process for subsequent acquisitions.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

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13. Approvals in accordance with the

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.