SSJ Blood Bank.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 7: Request for Sole Source Justification Format >SAT

Rev. 13 Page 1 of 2 Effective Date: 02/01/22

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-23-AP-1376

1. Contracting Activity:

Network Contracting Office (NCO) 10, 260 E. University Ave., Cincinnati, OH 45219 Agency: Department of Veterans Affairs, VISN 10, VA Medical Center, 3200 Vine Street, Cincinnati, OH 45220.

2. Nature and/or Description of the Action Being Processed:

Pathology & Laboratory Medicine Service is requesting a Sole Source Procurement for University of Cincinnati, Hoxworth Blood Center in order to utilize Blood and Blood Products from March 1, 2024 to February 29, 2025

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Cincinnati VA Medical Center currently has a contract with the University of Cincinnati Hoxworth Blood Center that expires February 28, 2024. They have been our local and preferred Blood Center for over 20 years. The company provides Blood and Blood products to the VAMC, as well as special referral testing for patient genotype and phenotype testing for compatibility of blood products

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

* Due to the location of the Blood Center we are able to receive blood products in the timeframe that is required.

* Due to the long term vendor/client connection, we have gained a trusting relationship.

* There is no other local source of blood supplies.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Per VAAR 806.302-5 (a) (2), full and open competition need not be provided for when awarding:

“(2) Contracts for health-care resources negotiated under the authority of 38 U.S.C. 8153, but only when such contracts are with institutions affiliated with VA under 38 U.S.C. 7302, including medical practice groups and other

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 7: Request for Sole Source Justification Format >SAT

Rev. 13 Page 2 of 2 Effective Date: 02/01/22 approved entities associated with affiliated institutions (entities will be approved if determined legally to be associated with affiliated institutions), or with blood banks, organ banks, or research centers. The justification and approval requirements of FAR 6.303 and 806.304 do not apply to such contracts or agreements. (38 U.S.C. 8153).”

Market survey conducted. There is no other local source of blood and blood related services in the Greater Cincinnati area. Services are currently being supplied by University of Cincinnati, Hoxworth Blood Center, which is located two blocks from the Cincinnati VA Medical Center.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Comparison to existing contract and other VISN10 contracts indicates pricing is fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

VIP search produced zero results. All internet searches, on GSA, on FBO, on Google, produced zero results.

Acquisition history only research that produced a viable source for blood and blood product services.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

N/A.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date

Name Title Facility

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