ADDENDA_1449REV11202012_1107.doc

SSA-RFP-13-1014

SOCIAL SECURITY ADMINISTRATION (SSA)

REQUEST FOR PROPOSAL

NCOA PROCESSING

# SSA-RFP-13-1014

POINT OF CONTACT:

Deborah Lawrence-Wilson Phone: (410)965-9532

Fax: (410)966-9310

Email: Deborah.lawrence-wilson@ssa.gov

SOCIAL SECURITY

November 20, 2012

Ladies and Gentlemen:

You are hereby invited to submit a proposal in accordance with the requirements of this request for proposal (RFP) Number SSA-RFP-13-1014, National Change Of Address (NCOA) at the Social Security Administration (SSA), Baltimore, MD.

This requirement is being conducted under Federal Acquisition Regulation (FAR) Part 12 Acquisition of Commercial Items and FAR Part 15 Contracting By Negotiation.

Your proposal must be submitted via email to Deborah.Lawrence-Wilson@ssa,gov no later than 12:00 p.m. EST on December 3, 2012. In the subject line, please indicate the Solicitation No. SSA-RFP-13-1014. In the event that you are unable to email your proposal, please contact me. Requests for any information concerning this RFP are to be referred to the attention of the undersigned via email no later than 12:00 p.m. EST November 28, 2012.

Sincerely, /s/

Deborah Lawrence-Wilson

Contract Specialist

ADDENDUM TO STANDARD FORM (SF) 1449

In accordance with Federal Acquisition Regulation (FAR) Part 12.302, Tailoring of Provisions and Clauses for the Acquisition of Commercial Items, and FAR Part 12.303, Contract Format, this addendum to the SF 1449 provides for continuation of the schedule and description of the supplies/services to be acquired.

TABLE OF CONTENTS

PART I -

ADDENDUM TO STANDARD FORM 1449

SECTION A - PRICING TABLE

1.0 BASE YEAR

2.0 OPTION YEAR 1

3.0 OPTION YEAR II

4.0 OPTION YEAR III

5.0 OPTION YEAR IV

6.0 SUMMARY PRICING TABLE

SECTION B - STATEMENT OF WORK

1.0 PURPOSE

2.0 GENERAL REQUIREMENTS, SCHEDULING OF DELIVERABLES

3.0 NCOALink UPDATE PROCESSING REQUIREMENTS

4.0 DATA TRANSMISSION

5.0 FILE TRANSFER MANAGEMENT SYSTEM (FTMS) REQUIREMENTS

6.0 SSA NCOALink PROCESSING FILE FORMAT

7.0 PERIOD OF PERFORMANCE

PART II CONTRACT CLAUSES AND TERMS AND CONDITIONS

SECTION C - CONTRACT CLAUSES AND TERMS AND CONDITIONS

1.0 FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

2.0 ADDENDUM TO 52.212-4, CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (FEB 2012)

3.0 CONTRACTOR PERFORMANCE REVIEWS AND REPORTS

4.0 FAR CLAUSE 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS—DEVIATION

5.0 SSA SPECIFIC CLAUSES, TERMS AND CONDITIONS

SECTION D- CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

SECTION E- SOLICITATION PROVISIONS

1.0 FAR PROVISION52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS

2.0 SUPPLEMENTAL PROVISIONS

3.0 FAR PROVISION 52.212-1, INSTRUCTIONS TO OFFERORS - COMMECIAL ITEMS

4.0 FAR PROVISION 52.212-2, EVALUATION-COMMERCIAL ITEMS

PART I -- ADDENDUM TO STANDARD FORM 1449

In accordance with Federal Acquisition (FAR) 12.302 and 12.303, this addendum to the Standard Form (SF) 1449 provides for continuation of the schedule and description of the supplies/service to be acquired.

SECTION A -- PRICES/COSTS

1.0

BASE YEAR

2.0

OPTION YEAR I

3.0

OPTION YEAR II

4.0

OPTION YEAR III

5.0

OPTION YEAR IV

6.0

SUMMARY PRICING TABLE

SECTION A -

PRICES/COSTS

1.0 BASE YEAR (March 11, 2013 – March 10, 1014) for a

period of twelve months from the start date)

A. Quarterly National Change of Address (NCOA) processing

1. Record processing fees:

a. Estimated Quantity: 62,400,000 records (quarterly update)

b. Price per record: _________________

c. Price per update: _________________(line a. X line b.)

2. Fee per hit (record matched):

a. Estimated Quantity: 760,000 hits (quarterly update)

b. Price per hit: _________________

3. Total, Quarterly Update Price:

__________________(line 1.c. + 2.c.)

4. Yearly Update Price:

B. Total Evaluated Price for Base Year: ___________________ (line A.4)

OPTION YEAR I (One year from the expiration of the base period of performance.)

a. Estimated Quantity: 63,200,000 records (quarterly update)

c. Price per update: _________________(line 1a. X line 1b.)

a. Estimated Quantity: 770,000 hits (quarterly update)

c. Price per update: _________________(line 2a. X line 2b.)

3. Total, Quarterly Update Price: __________________(line 1.c. + 2.c.)

4. Yearly Update Price:

B. Total Evaluated Price for Option Year I: ___________________ (line A.4)

3.0 OPTION YEAR II (One year from the expiration of Option Year I.)

a. Estimated Quantity: 64,000,000 records (quarterly update)

c. Price per update: _________________ (line 1a. X line 1b.)

a. Estimated Quantity: 780,000 hits (quarterly update)

c. Price per update: _________________(line 2a. X line 2b.)

4. Yearly Update Price: ___________________

B. Total Evaluated Price for Option Year II: ___________________ (line A.4)

4.0 OPTION YEAR III (One year from the expiration of Option Year II.)

a. Estimated Quantity: 64,800,000 records (quarterly update)

b. Price per record: _______________

c. Price per update: _______________ (line 1a. X line 1b.)

a. Estimated Quantity: 790,000 hits (quarterly update)

c. Price per update: _______________(line 2a. X line 2b.)

4. Yearly Update Price: _________________

B. Total Evaluated Price for Option Year III: ___________________ (line A.4)

5.0 OPTION YEAR IV (One year from the expiration of Option Year III.)

a. Estimated Quantity: 65,600,000 records (quarterly update)

a. Estimated Quantity: 800,000 hits (quarterly update)

4. Yearly Update Price: __________________

B. Total Evaluated Price for Option Year IV: ___________________ (line A.4)

SUMMARY PRICING TABLE

A. Total Evaluated Price for Base Year:

B. Total Evaluated Price for Option Year I:

C. Total Evaluated Price for Option Year II:

D. Total Evaluated Price for Option Year III:

E. Total Evaluated Price for Option Year IV:

F. Total Evaluated Price, Base + 4 Options:

SECTION B – STATEMENT OF WORK

1.0

PURPOSE

GENERAL REQUIREMENTS, SCHEDULING OF DELIVERABLES

3.0 NCOALink UPDATE PROCESSING REQUIREMENTS

4.0

DATA TRANSMISSION

5.0

FILE TRANSFER MANAGEMENT SYSTEM (FTMS)

REQUIREMENTS

SSA NCOALink PROCESSING FILE FORMAT

7.0

PERIOD OF PERFORMANCE

SECTION B– STATEMENT OF WORKPRIVATE

1.0 PURPOSE OF NATIONAL CHANGE OF ADDRESS (NCOA Link) PROCESSING Over 40 million Americans change their address annually, which creates formidable obstacles in maintaining a high-quality mailing list. The NCOALink product makes change-of-address information available to mailers to help reduce undeliverable mail pieces before mail enters the mail stream.

The NCOALink process consists of computer software purchased, leased or developed by the licensee to access the NCOALink data. The United States Postal Service (USPS) certifies the process and licenses the NCOALink product to private sector companies for commercial mail list processing or internal mail list management. The USPS provides updated, computerized change-of-address information on a regular basis to the NCOALink licensees. The NCOALink process improves mail deliverability by providing mailers with current, standardized, delivery point coded addresses for individual, family, and business moves.

NCOALink processing means standardizing addresses provided by Social Security Administration (SSA) and presenting the names and standardized addresses to the NCOALink database. The NCOALink database contains information on permanent address changes submitted to USPS by individuals, families and businesses within the last three (3) years. During NCOALink processing, the contractor will annotate the SSA database and add the new address when there is an exact match between the name and current address on SSA's records with the name and old address on the NCOALink database.

NCOALink processing of SSA's major database, the Master Beneficiary Record (MBR) is required to meet USPS' change-of-address “Move Update” requirements. The MBR currently contains an estimated 62 million address records that SSA needs to submit for NCOALink processing every 95 days. Based on historical data, SSA expects the number of address records to increase to an estimated 70 million records over the next 5 years.

2.0

GENERAL REQUIREMENTS, SCHEDULING OF DELIVERABLES

1. The contractor will complete testing the NCOALink update process no later than

April 30, 2013. SSA will provide test files totaling no more than 62 million records. SSA anticipates two tests: one test of approximately 5 million records, and a second test of 55-57 million records. SSA may modify the test suite (e.g., eliminate the first test and/or second test). The contractor shall not charge SSA for the tests.

2. The contractor shall complete the first NCOALink update no later than 95 days after award at a time set by mutual agreement between the contractor and SSA. The contractor will perform subsequent updates at 95-day intervals or at a time set by mutual agreement between the contractor and SSA.

3. The contractor will begin the updates by obtaining from SSA the MBR files. See Section C-4 and C-5 for details on data transmission/connectivity requirements. See Section C-6 for the SSA NCOALink processing file format.

4. The contractor will complete the updates and provide acceptable deliverables to SSA no later than five workdays following receipt from SSA of the MBR files or at a time set by mutual agreement between the contractor and SSA.

5. The contractor will immediately inform SSA's contracting officer in writing if at any time during the contract term the contractor:

a) Is no longer an authorized USPS NCOALink licensee, or

b) The USPS notifies the contractor that it is cancelling or suspending its NCOALink authorization..

6. SSA may terminate the contract if either event described in (e) occurs.

7. During the course of this contract, SSA may modify the requirement to increase the frequency and volume of records transmitted to the vendor for NCOALink processing. The frequency of transmissions could be as often as daily and the number of records transmitted could be 40,000 to 80,000 daily, totaling an additional 10 to 20 million records per year above the estimated 62 million that it would transmit quarterly under the contract.

3.0 NCOALink UPDATE PROCESSING REQUIREMENTS The contactors NCOALink processing of the MBR will;

1. Be consistent with the guidelines contained in the most recent version of USPS’s Domestic Mail Manual.

2. Require the use of correct ZIP+4 Codes. (SSA updates the ZIP+4 Codes on the MBR every 90 days using Coding Accuracy Support System (CASS)-certified software.)

3. Result in an output list that is eligible for the lowest automated postage rates offered by USPS.

4. Require that NIXIE codes be provided where NCOALink processing does not return a new address but indicates that the individual has relocated. ("NIXIE" is not an acronym but a USPS term for mail with address problems. In NCOALink processing, NIXIE identification marks records that are potential NCOA match records, but which have slight differences between the customer's name and address and the NCOA record. NCOA requires a perfect match for a new address to be returned.)

5. Provide SSA with a separate list of the "hits" (exact matches) identified during NCOALink processing.

6. NOT delete any address or record, even if the addressee has moved and left no forwarding address.

If requested by SSA, the vendor's Locatable Address Conversion System (LACS) processing of the MBR shall:

Identify and mark all records on the portion of the MBR submitted for processing for which an exact match is found between an existing rural route address and an updated address, which includes a numbered street. (Please note that, at time of award, SSA does not need LACS processing and might not request LACS processing at all during the life of this contract) The contractor will:

1. Standardize the MBR address.

2. Annotate the MBR when there is an exact match between the current name and address and the NCOA link name and old address. *SEE SSA PAYEE LEGENDS BELOW

3. Accomplish the NCOA updates by adding the new addresses without deleting the old addresses when there is an indication of a change of address (COA).

4. Include the record date of address change.

5. The records shall be marked to indicate whether the move was for an individual, a family or a business.

6. Create a separate file of records with address changes.

7. Provide separate file of records with address changes to SSA.

8. Provide an output list that enables SSA to meet USPS “move update” requirements.

9. Provide SSA with documentation of the NCOA updates which will be acceptable to USPS as proof of meeting the COA requirements as stipulated by USPS.

10. Provide LACS updates on a schedule mutually agreed upon by the vendor and SSA as this information becomes available from USPS. (Option of SSA) SSA NCOA PAYEE LEGENDS In order to correctly identify the addressee, the SSA payee legend field (input pos. 12-99) must be searched for certain key words that indicate a relationship between the addressee and payee. The search should be conducted using the underlined/bolded keywords in the order listed below. Addressee will be found to the right of these keywords

1. ‘ C/O ‘

HILDA J MATERO C/O ALAN H JOHNSTON

2. ‘ IN CARE OF ‘

ALMA MURRAY IN CARE OF LENNOX LLOYD BAIRD

Addressee will be found to the left of these keywords

3. ‘ GDN FOR ‘

RUSSELL BERNARD GDN FOR ROSS P BERNARD

4. ‘ GUARDIAN FOR ‘

CAROLYN HANCOTTE GUARDIAN FOR LESLIE D HANCOTTE

5. ‘ CONS FOR ‘

FELIX H BEAN III CONS FOR TERRY GLENN STALLINGS

6. ‘ FOR ‘

RENA M MACKEY FOR DANIEL W MACKEY

7. ‘ GDN OF ’

GARY ADAMS GDN OF THOMAS C ADAMS

8. ‘ GUARDIAN OF ‘

PAUL W HANSLIN GUARDIAN OF WAINO A WIRKALA

9. ‘ CONS OF ‘

KATHRYN S WILLIAMS CONS OF DOROTHY J BACON

4.0 DATA TRANSMISSION

SSA will provide the MBR files to the contractor via wire transmission:

Connectivity:

Upon award of this contract, the Government will determine the connectivity method between SSA and the Contractor. Internet Protocol (IP) will be the connection protocol for the transmissions. The connectivity method will be through the Internet using an encrypted VPN tunnel or the Government will place an order for a dedicated circuit under GSA’s Networx contract to be installed within 60 to 90 calendar days between the contractor’s location and SSA’s network interface location. Either connectivity method will be encrypted with the AES256 encryption algorithm. For the Internet option to be used the Contractor must have an Internet ready VPN IPSec capable hardware device. The Government will not be responsible for any cost associated with the VPN Internet connection that the Contractor may occur. The connection method is at the sole discretion of the Government. The cost of the dedicated circuit connection will be borne by the Government. The Government shall not be responsible for installation delays of data connections due to any external influences such as employee strikes, weather, supplies, etc; which conditions are beyond the control of the Government.

If a dedicated circuit is deemed necessary, SSA will provide the dedicated data connection, including a router, and firewall at the contractor’s specified locations. The contractor shall provide adequate rack space for securing the router and firewall; the contractor shall provide a dedicated analog dial-up line within 8 feet of the router. This dedicated analog dial-up line will be used for router management and access for troubleshooting. The line must be in place and active prior to the installation of the circuit/router.

In addition, upon contract award, the contractor shall provide a complete delivery address with nearest cross-street, contact name and phone number for installation of data transmission services and equipment. The contractor’s contact person shall be available for delivery of services at the specified location. The Government shall not be responsible for incorrect or lack of address information, nor for non-availability of contact persons at the delivery site.

It is the Contractor’s responsibility to notify SSA when systems or data line problems arise and transmission(s) cannot take place. SSA’s first point of contact for systems or data line problems is the HELP DESK at 877-697-4978.

5.0

FILE TRANSFER MANAGEMENT SYSTEM (FTMS) REQUIREMENTS

The contractor shall provide the capability to interface with SSA's national File Transfer Management System (FTMS) for electronic transmission of National Change of Address (NCOALink) files. SSA will provide at SSA's expense the necessary data connection to the contractor's location. The contractor must provide at its expense the equipment and operating software platform, and the file transfer software required at their location. SSA utilizes, and the contractor must provide compatibility with the Cyberfusion product of Tibco. Also the contractor must keep-up-to date with all license requirements, updates and patches of the IBM z/OS operating on z196 Series Hardware. The contractor may implement this capability on any of the following platforms: IBM/MVS or IBM/OS390 mainframe, or personal computers running NT, UNIX (IBM's AIX, SUN or HP). NOTE: SSA must approve prior to award the platform selected by the contractor. The contractor may determine the media type on which files from SSA will be received, provided that operator intervention (e.g., a tape mount) is not required at SSA or the contractor's production facility. Multiple transmission sessions must be possible simultaneously on the contractor's equipment. All files transmitted by the SSA will be written as Physical Sequential or "flat" files at the contractor's location and will be distinguished with a "runs date" in the contractor's file name. Virtual Storage Access Method files and Generation Data Groups, supported by IBM/MVS or IBM/OS390 operating systems, are not permitted under this contract. The contractor's storage format must not preclude the availability of the Cyberfusion Checkpoint/Restart feature.

SSA is currently in the process of migrating to a mainframe based IP solution for file transfers. When this platform is available, at any time after its implementation, SSA may, at its option, elect to migrate this service to an IP solution. The IP solution will require the Cyberfusion version for IBM z/OS operating on z196 Series Hardware. SSA will continue to support existing SNA connections, but, in the future, will require Cyberfusion for IP for new sites requiring connection to SSA’s network.

NOTE: The contractor may not use VM/VSE/ESA on a mainframe system, as this hampers automated file transmission.

The contractor's FTMS software shall be operational for the receipt of data files from 00:01 ET Monday until 24:00 ET Saturday, unless otherwise specified by SSA. The communications protocol between SSA and the contractor will be IBM's Systems Network Architecture (SNA) using Synchronous Data Link Control (SDLC) or token ring, i.e., IEEE 802.5. The platform provided by the contractor may implement either a Physical Unit (PU) type 2/2.1 or a PU type 4/5. If PU type 4/5 is provided, the interface will use SNA Network Interconnect (SNI) according to SSA's technical standards. The FTMS applications will communicate using the Logical Unit (LU) type 6.2 protocol employed by SSA's FTMS.

The contractor is responsible for providing complete hardware and software compatibility with SSA's existing network. Production file transfers will be established according to SSA's standard procedures for transmission control, dataset naming, and resource security. The contractor's file management system must accommodate multiple file transmission sessions without intervention at either end. The contractor must have sufficient capacity to support the number of concurrent transmission file sessions as dictated by SSA. This will apply, regardless of the number of workloads transmitted to the contractor daily. If SSA provides multiple workloads, there must be sufficient capacity at the contractor's production facility to accept transmission of all files according to their schedules.

It is the contractor's responsibility to notify SSA when system(s) or line problems arise and transmission(s) cannot take place. SSA's first point of contact for systems or connectivity problems shall be the HELP DESK at 1-877-697-4889.

6.0 SSA NCOALink PROCESSING FILE FORMAT

SSA NCOA PROCESSING FILE FORMAT

(NCOALink VENDOR RECORD LAYOUT)

NCOALink NOTICE RECORD – DATA FIELDS

(I – SSA Record for match 1-400) Position Length Description

1-09 Record ID Number (9 digit number)

10-11 PIC (Payment code)

12-99 Payee Name

100-187 PNA (Address – street, etc.)

188-207 City

208-209 State Abbreviation

210-214 ZIP Code

215-218 ZIP Code +4 (Zip-add-on)

219-221 ZIP Delivery Point Code (ZDPC)

222-223

LAF

224-231 CAD Date

FLOA

DDCO (Direct Deposit – C, S, blank)

TOP (Type of Payee)

235-244 Beneficiary First Name

Beneficiary Middle Initial

246-257 Beneficiary Last Name

258-259

BIC

260-265 DOST (mmccyy) (Date Suspense or Termination)

SISC (SSI code)

267-274 DOB (mmddccyy)

OC (Payment Center PSC)

Language

277-284 NCOA Selection Date (mmddccyy)

285-306 Payee Line 1

307-328 Payee Line 2

329-350 Payee Line 3

351-372 Payee Line 4

373-400 Filler (NOTE: Vendor will show F, B, I Indicator in 400) 7.0

PERIOD OF PERFORMANCE

The total duration of this contract will not exceed sixty (60) months broken down as follows:

1.

Base Period The base period of performance will be for a period of twelve (12) months from

March 11, 2013 or date of award, whichever is later.

2.

Option Year One (1) (If exercised)

The period of performance for Option Year One (1) will extend for a period of twelve months following the expiration of the base period.

3.

Option Year Two (2) (If exercised) The period of performance for Option Year Two (2) will extend for a period of twelve (12) months following the expiration of Option Year One (1).

4.

Option Year Three (3) (If exercised) The period of performance for Option Year Three (3) will extend for a period of twelve (12) months following the expiration of Option Year Two (2).

5.

Option Year Four (4) (If exercised) The period of performance for Option Year Four (4) will extend for a period of twelve (12) months following the expiration of Option Year Three (3).

PRIVATE

PART II -

CONTRACT CLAUSES AND TERMS AND CONDITIONS

SECTION C- CONTRACT CLAUSES AND TERMS AND CONDITIONS

1.0 FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS-

COMMERCIAL ITEMS (FEB 2012)

2.0 ADDENDUM TO 52.212-4, CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (FEB 2012)

3.0 CONTRACOR PERFORMANCE REVIEWS AND REPORTS

4.0 FAR CLAUSE 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES AOR EXECURITVE ORDRS-COMERCIAL ITEMS-DEVIATION

5.0 SSA SPECIFIC CLAUSES, TERMS AND CONDITIONS

6.0 CONTRACT CLAUSES

SECTION C -

FAR CLAUSE 52.212-4, CONTRACT TERMS AND CONDITIONS - - COMMERCIAL ITEMS

1.0

52.212-4 CONTRACT TERMS AND CONDITIONS - - COMMERCIAL

ITEMS (FEB 2012)

FAR Clause 52.212-4, Contract Terms and Conditions - - Commercial Items (FEB 2012) is hereby incorporated by reference with the exception of the following paragraph which is tailored and/or supplemented in the following Addendum at 2.0.

2.0

ADDENDUM TO 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (FEB 2012)

(i) Payment. - To assist the Government in making timely payments pursuant to FAR 52.232- 25, Prompt Payment Clause (Oct 2008), it is requested that you include your Tax Identification Number, your DUNS number and the Order Number on each invoice submitted related to this contract. The designated billing office address for mailed invoices is set forth on Block 18a of the SF-1449, Solicitation/Contract/Order for Commercial Items, which is page 1 of this contract.

3.0 CONTRACTOR PERFORMANCE REVIEWS AND REPORTS

(a) Background - Federal Acquisition Regulation (FAR) subpart 42.15, "Contractor Performance Information" (effective May 30, 1995), provides policies and establishes responsibilities for recording and maintaining contractor performance information. FAR 42.1502(a) stipulates that agencies shall prepare interim evaluations of contractor performance in order to provide current information for source selection purposes, for contracts with a period of performance, including options, exceeding one (1) year. Furthermore, a final assessment/evaluation of contractor performance will be made at the time the work under the contract is completed.

(b) Policy - The Office of Acquisition and Grants will maintain current information relevant to contractor performance, used as a performance assessment for awards of future contracts by SSA and other agencies. The information must be timely, accurate, and relevant. To that end, interim and final evaluations will be prepared for ongoing contracts to coincide with exercising an option or at other intervals consistent with the contract effort. The instructions and guidelines for complying with the "Contractor Performance Reviews and Reports" (as well as a sample report) are contained in Section G; Contract Documents, Exhibits and/or Attachments; Attachment G-3.

4.0 FAR CLAUSE 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED

TO IMPLEMENT STATUES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS –

(AUG 2012) DEVIATION

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] x (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

x (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Aug 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

__ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

__ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012) (41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

x (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (11) [Reserved] x (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

x (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

x (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

x (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C. 632(a)(2)).

__ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Apr 2012) (15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Apr 2012) (15 U.S.C. 637(m)).

x (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

x (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126).

x (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X(29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

x (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

x (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

x (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

__ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

__ (ii) Alternate I (Dec 2007) of 52.223-16.

__ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

__ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (May 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, and 112-42).

__ (ii) Alternate I (Mar 2012) of 52.225-3.

__ (iii) Alternate II (Mar 2012) of 52.225-3.

__ (iv) Alternate III (Mar 2012) of 52.225-3.

__ (41) 52.225-5, Trade Agreements (May 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

x (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

x (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

__ (48) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

__ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

__ (50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

x (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (Nov 2007) (41 351, et seq.).

__ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services—Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

__ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

__ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (Jul 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

5.0 SSA SPECIFIC CLAUSES, TERMS AND CONDITIONS

5.1 AS 2401 - Protection of Confidential Information (DEC 2008)

(a) Confidential information, as used in this clause, means information or data, or copies or extracts of information or data, that is: (1) provided by the Social Security Administration (SSA) to the contractor for, or otherwise obtained by the contractor in, the performance of this contract; and (2) of a personal nature about an individual, such as name, home address, and social security number, or proprietary information or data submitted by or pertaining to an institution or organization, such as employee pay scales and indirect cost rates.

(b) The Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information or categories of information that the Government will furnish to the Contractor or that the Contractor is expected to generate which are confidential. Similarly, the Contracting Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. The confidential information will be used only for purposes delineated in the contract; any other use of the confidential information will require the Contracting Officer’s express written authorization. The Contracting Officer and the Contractor will settle any disagreements regarding the identification pursuant to the "Disputes" clause.

(c) The Contractor shall restrict access to all confidential information to the minimum number of employees and officials who need it to perform the contract. Employees and officials who need access to confidential information for performance of the contract will be determined in conference between SSA's Contracting Officer, Contracting Officer’s Technical Representative, and the responsible Contractor official. Upon request, the Contractor will provide SSA with a list of “authorized personnel,” that is, all persons who have or will have access to confidential information covered by this clause.

(d) The Contractor shall process all confidential information under the immediate supervision and control of authorized personnel in a manner that will: protect the confidentiality of the records; prevent the unauthorized use of confidential information; and prevent access to the records by unauthorized persons.

(e) The Contractor shall inform all authorized personnel with access to confidential information of the confidential nature of the information and the administrative, technical and physical safeguards required to protect the information from improper disclosure. All confidential information shall, at all times, be stored in an area that is physically safe from unauthorized access. See paragraph (f) below regarding the minimum standards which the safeguards must meet.

(f) Whenever the Contractor is storing, viewing, transmitting, or otherwise handling confidential information, the Contractor shall comply with the applicable standards for security controls that are established in the Federal Information Security and Management Act (FISMA). (These standards include those set by the National Institute of Standards and Technology (NIST) via the Federal Information Processing Standards (FIPS) publications and NIST Special Publications, particularly FIPS 199, FIPS 200, and NIST Special Publications - 800 series.)

(g) If the Contractor, in the performance of the contract, uses any information subject to the Privacy Act of 1974, 5 U.S.C. 552a, and/or section 1106 of the Social Security Act, 42 U.S.C. 1306, the Contractor must follow the rules and procedures governing proper use and disclosure set forth in the Privacy Act, section 1106 of the Social Security Act, and the Commissioner's regulations at 20 C.F.R. Part 401 with respect to that information.

For knowingly disclosing information in violation of the Privacy Act, the Contractor and Contractor employees may be subject to the criminal penalties as set forth in 5 U.S.C. Section 552(i)(1) to the same extent as employees of SSA. For knowingly disclosing confidential information as described in section 1106 of the Social Security Act (42 U.S.C. 1306), the Contractor and Contractor employees may be subject to the criminal penalties as set forth in that provision.

(h) The Contractor shall assure that each Contractor employee with access to confidential information is made aware of the prescribed rules of conduct, and the criminal penalties for violations of the Privacy Act and/or the Social Security Act.

(i) Whenever the Contractor is uncertain how to handle properly any material under the contract, the Contractor must obtain written instructions from the Contracting Officer addressing this question. If the material in question is subject to the Privacy Act and/or section 1106 of the Social Security Act or is otherwise confidential information subject to the provisions of this clause, the Contractor must obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication. Contracting Officer instructions and determinations will reflect the result of internal coordination with appropriate program and legal officials.

(j) Performance of this contract may involve access to tax return information as defined in 26 U.S.C. Section 6103(b) of the Internal Revenue Code (IRC). All such information shall be confidential and may not be disclosed without the written permission of the SSA Contracting Officer. For willfully disclosing confidential tax return information in violation of the IRC, the Contractor and Contractor employees may be subject to the criminal penalties set forth in 26 U.S.C. Section 7213.

(k) The Government reserves the right to conduct on-site visits to review the Contractor's documentation and in-house procedures for protection of and security arrangements for confidential information and adherence to the terms of this clause.

(l) The Contractor must include this clause in all resulting subcontracts whenever there is any indication that the subcontractor(s), engaged by the contractor, and their employees or successor subcontractor(s) and their employees might have access to SSA's confidential information.

(m) The Contractor must assure that its subcontractor(s) and their employees or any successor subcontractor(s) and their employees with access to SSA confidential information are made aware of the prescribed rules of conduct. For knowingly disclosing SSA's confidential information, any subcontractor(s) and their employees or successor subcontractor(s) and their employees may be subject to criminal penalties as described in section 1106 of the Social Security Act (42 U.S.C. 1306) and the Privacy Act (5 U.S.C. 552a).

5.2 AS 3201 INVOICE SUBMISSION AND PAYMENT RELATED INFORMATION (DEC 2011)

The invoice shall include all elements of a proper invoice as defined in the invoice or payment clause used in this award and any other information required below or in any other contract clause. To assist the Government in making timely payments, include the contractor’s Taxpayers Identification Number, Data Universal Numbering System number, contract, and the Order Number, if any, on each invoice.

Facsimile (Fax) communication is the preferred method of submission for invoices and public vouchers, because the invoice will be received directly into the SSA payment system. If the invoice cannot be faxed, submit it electronically via email, by regular mail, or by hand carrying it to the Office of Finance at the address below.

If submitting by fax, use any one of the following fax numbers:

410 965-8209

410 965-8251

410 965-8200

410 965-8216

410 966-5425

410 966-9940

410 965-3734

410 965-7533

If submitting electronically:

Submit the invoice either as an attachment to an email message, or within the message itself, to: OTAPS.DAPS.Invoices@ssa.gov.

If sent by mail, submit an original and three (3) copies of the invoice to:

Social Security Administration

Office of Finance

Post Office Box 47

Baltimore, Maryland 21235-0047

If hand carried, deliver to:

Social Security Administration

Office of Finance

Customer Service Help Desk

2-B-4 East Low Rise Building

6401 Security Boulevard

Baltimore, Maryland 21235-0047

The telephone number of the finance customer service help desk is (410) 965-0607.

The Government will make payment to the Contractor using the Electronic Funds Transfer (EFT) information contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the CCR database. The EFT information submitted must be that of the contractor unless there is an official Assignment of Claims on file with the Office of Finance.

Remittance information associated with EFT payments is available via the Internet Payment Platform (IPP) on the Department of Treasury’s Internet site at http://www.ipp.gov.

The Contractor may also direct payment inquiries to SSA's Office of Finance by:

· Using its Financial Interactive Voice Response System (FIVR). FIVR is an automated self-service telephone system available 24 hours a day that allows direct electronic access to administrative payment information using the telephone keypad. The contractor can access FIVR by calling (410) 965-0607. The services available through FIVR are available through a Telecommunications Device for the Deaf (TDD) Line at 410-597-1395. Customer Service Representatives will be available to answer vendor payment inquiries Monday - Friday, between 8 a.m. and 4:30 p.m., Eastern Time.

· By sending an email to payment.inquiries@ssa.gov, or visiting the internet site at http://www.socialsecurity.gov/vendor/contact.htm. The contractor can also access the IPP system through a link on this site.

5.3 AS 4201 Post Award Evaluation of Contractor Performance (JULY 2011)

a) System Use: The Social Security Administration (SSA) subscribes to the Department of Defense (DoD) Contractor Performance Assessment Reporting System (CPARS) for collection of contractor performance information as required by Federal Acquisition Regulation (FAR) Subpart 42.15.

CPARS is a web-enabled application that collects and manages a library of automated contractor report cards. A report card assesses a contractor’s performance and provides a record, both positive and negative, on a given contract for a specific period (typically one year). Each report card is based on objective facts and is supported by program and contract management data. Use of CPARS promotes report card consistency, and increases data integrity.

CPARS employs an electronic workflow allowing government officials to evaluate and rate a contractor’s performance on a given contract for a specified period. CPARS also allows contractors to electronically submit comments regarding the Government’s performance evaluation and indicate concurrence or non-concurrence with the overall evaluation. The CPARS process includes an electronic “check-and-balance” where an individual one level above the Contracting Officer (CO) (CPARS uses the term Reviewing Official) reviews each Government-Contractor disagreement to ensure the report reflects a fair evaluation.

b) Contractor Performance Evaluations: Interim and final contractor performance evaluations shall be prepared on this contract per FAR Subpart 42.15. The final performance evaluation will be prepared and completed within 120 days after completion of the contract, order, or agreement.