AAL PWS 20 June 24.pdf

PERFORMANCE WORK STATEMENT (PWS)

USAFSAM/FEEE

United States Air Force School of Aerospace Medicine

Aeromedical Aviation Laboratory

20 June 2024

TABLE OF CONTENTS

SECTION TITLE PARAGRAPH

C-1 Description of Services 1.0 Mission Requirements 1.1 USAFSAM Aeromedical Aviation Laboratory (AAL) Program 1.1.1 USAFSAM AAL Objectives 1.1.2 USAFSAM AAL Operations 1.1.3 USAFSAM AAL Workload 1.1.4 Partnering 1.1.5 Scope of Work 1.2 Program Description and Training Requirements 1.2.1 Aircraft Minimum Requirements 1.2.2 Administrative Management 1.2.3 Maintenance Management 1.2.4 Aircraft Servicing 1.2.5 Information Management 1.2.6 Personnel Management 1.2.7 Quality Control Program 1.2.8 Safety Management 1.2.9 AAL Support Functions 1.2.10 Contractor Furnished Equipment, Services, Supplies, and Facilities 1.2.11 Airfield Requirements 1.2.12

C-2 Service Delivery Summary 2.0

C-3 Government Furnished Services 3.0

APPENDICES

Workload Estimates A-1 AMP-AAL Training Syllabus A-2 RAM-ACP Training Syllabus A-3 Publications, Directives, and Forms A-4 Reports/Plans/Publications A-5 Safety Limited Use Form A-6 Abbreviations and Acronyms A-7

SECTION C-1

1.0 DESCRIPTION OF SERVICES

1.1 BACKGROUND AND MISSION

1.1.1 USAFSAM AEROMEDICAL AVIATION LABORATORY (AAL) PROGRAM. The United States Air Force (USAF) School of Aerospace Medicine (USAFSAM) located at Wright-Patterson AFB (WPAFB), Ohio, trains 100% of the USAF's Flight Surgeons in an Air Force Specialty Code awarding course entitled Aerospace Medicine Primary (AMP).

The AMP course is composed of three increments: Aviation, Flight and Operational Medicine (AFOM) 101, AMP 201, and AMP 202. Increments AFOM 101 and AMP 202 utilize an AAL to introduce AMP students to military flight operations. The AMP curriculum is specifically designed to expose medical and flight surgeon students to the rigors of flying, mission planning, modern cockpit symbology, disorientation, instrument procedures, aerobatics, low-level navigation, and formation flight in a setting that closely mirrors USAF Undergraduate Flight Training (UFT).

The USAFSAM also has the largest aerospace medicine residency program in the world. These Residents in Aerospace Medicine (RAMS) are required to complete an Aviation Competency Program (ACP). The ACP course is composed of first year of residency (module A) and second year of residency (module B) training increments.

The AAL is not a flight training program but rather a program that is focused on the physical effects of flight on the human body and relevance to the medical field.

There are three objectives of the AAL program. The first is to provide the student flight surgeon insight to the human response to the flight environment. The second is to develop the student USAF flight surgeon into a valued combat crewmember regardless of the weapon system to which they are assigned. The final objective is to provide the equivalent of six to eight months of operational military flight surgeon experience to USAFSAM AMP graduates.

1.1.2 USAFSAM AAL OPERATIONS.

USAFSAM AAL operations are intense but brief. AFOM 101 and 202 AAL operations are required for about five weeks in March-April, five weeks in August-September, and another five weeks in September-October. AFOM 101 AAL operations are conducted for about an additional ten days in June and about another ten days in July. Total annual course time for the AMP-AAL is about 18 weeks.

RAM-ACP operations shall be conducted on or around 1 May-30 September each year.

Module A of the the RAM-ACP program requires a maximum of 15 sorties per student for a total of 21 flight hours per student. Module B of the RAM-ACP program requires a maximum of five sorties per student for a total of seven and one half flight hours per student.

1.1.3 FEDERAL AVIATION ADMINISTRATION. The Contractor shall comply with Federal Aviation Administration (FAA) requirements under the Code of Federal Regulations, Title 14.

1.1.4 STANDARDS. The Contractor shall be required to meet the standards identified in this PWS that are consistent with the commercial industry and in accordance with all applicable local, State, and federal regulations.

1.2 SCOPE OF WORK. The Contractor shall provide all services necessary to conduct the USAFSAM Aeromedical Aviation Laboratory (AAL). The Contractor shall ensure all students receive flight experiences and complete their applicable syllabi at Appendix A-

2.1 and A-2.2. The Contractor shall provide all personnel, including certified flight instructors (CFI). The contractor shall provide all aircraft, training aids, supervision, materials, maintenance, equipment, and services necessary to perform an aeromedical aviation laboratory as defined and detailed in this PWS. The students will be military or military sponsored personnel and the Government will retain military command of student at all times.

1.2.1 PROGRAM DESCRIPTION AND TRAINING REQUIREMENTS.

1.2.1.1 Student Experience. The Contractor shall understand the skill level of entering students will vary from no previous flying experience to extensive private or military flight experience and tailor the training for each student accordingly.

1.2.1.2 Student Load. The projected student load and training flow plan are included in the Workload Estimates, Appendix A-1 are the governments best estimate and subject to deviations throughout the program.

1.2.1.2.1 AFOM 101. The annual student load for AFOM 101 is 360 students. These 360 AFOM 101 students will be accommodated in six (6) AFOM 101 sessions annually.

The contractor shall have the ability to provide training for up to 80 students per AFOM 101 session. The contractor shall provide each AFOM 101 student two (2) hours total of classroom instruction, one (1) hour total of flight simulator training, and one (1) hour total of “glass-cockpit” aircraft flight training.

1.2.1.2.2 AMP 202. The annual student load for AMP 202 is 180 students. These 180 AMP 202 students will be accommodated in six (6) AMP 202 sessions annually. The contractor shall have the ability to provide training for up to 40 students per AMP 202 session. The contractor shall provide each AMP 202 student with 16 hours total of classroom instruction, two and a half (2.5) hours total of flight simulator training, seven tenths (0.7) hours of rotary wing aircraft flight training, nine tenths (0.9) hours aerobatic aircraft flight training, and seven and one tenth (7.1) hours of “glass-cockpit” aircraft flight training.

1.2.1.2.3 RAM-ACP. The annual student load for RAM-ACP consists of 10 first year (module A) students and 10 second year (module B) students. The contractor shall provide each RAM-ACP first year (module A) student with 27 hours total of classroom instruction and 19.5 hours of aircraft flight training. The contractor shall provide each second year (module B) student with 22 hours of total classroom training, four (4) hours of flight simulator training, six (6) hours of aircraft instrument flight training, and one and five tenths (1.5) hours of multi-engine aircraft flight training.

1.2.1.3 Schedule.

1.2.1.3.1 AFOM 101 AAL Schedule. The Contractor shall ensure students are scheduled to complete all training in three (3) days. Scheduled training days are Saturday-Monday. The following Tuesday and Wednesday are reserved to make up student flights missed due to unforeseen circumstances such as weather or maintenance issues. The Contractor shall partner with Government to develop the in-processing schedule and procedures, and the training day’s schedule.

1.2.1.3.2 AMP 202 AAL Schedule. The Contractor shall ensure students are scheduled to all complete training in nine training days. Training days are Monday- Sunday. The Contractor shall partner with the Government to develop the in-processing schedule and procedures, and the first training day’s schedule.

1.2.1.3.3 ACP First Year Resident Schedule. The Contractor shall support first year residents to begin training on or about 1 July each year. The Contractor shall ensure first year residents have completed their training by 30 Sept of that year. The Contractor shall ensure each ACP student completes all requirements as detailed in the ACP syllabus at Appendix A-3. The Contractor shall provide every first year resident with an FAA approved Private Pilot’s ground school. The Contractor shall support a tailored flight program for each student. A first year resident may be able to meet all ACP fight requirements with as few as nine flight hours or may require as many as 19.5 flight hours depending on their past flight experience and individual capabilities, with rare exceptions. Specific rare exceptions could entail a student that requires greater than 21 flight hours, with the approval of the Government’s ACP Course Director, provided the additional hours required by that student do not exceed the total programmed flight hours for that ACP session. The Contractor shall conduct Academic instruction on a one-time basis for all first year residents on or around the first week in July. The Contractor shall ensure the three weeks following the week of academics will be dedicated to flight training and should strive to provide each student with at least five sorties per week. The contractor shall support each first year residents who required training after July to schedule flight time on and individual basis. The contractor shall conduct ACP flight training Monday through Saturday.

1.2.1.3.4 ACP Second Year Resident Schedule. The Contractor shall ensure second year residents can begin training on or about 1 May each year and facilitate scheduling so they have until 30 Sept of that year in which to complete all requirements as detailed in the ACP syllabus at Appendix A-3. The Contractor shall ensure second year residents are scheduled to receive seven and one half flight hours of training with rare exceptions. Specific rare exceptions could entail a student that requires greater than seven and one half flight hours, with the approval of the Government’s ACP Course Director, provided the additional hours required by that student do not exceed the total programmed flight hours for that ACP session. The Contractor shall support second year residents’ need to schedule flight time on an individual basis. ACP flight training is to be conducted Monday through Saturday.

1.2.1.3.5 Projected Graduation Dates. The Contractor shall be responsible for meeting programmed graduation dates, except for variable factors beyond Contractor control, such as: weather or student availability due to Government action, and program guidance changes. The Contractor shall ensure documentation is maintained to substantiate reasons for all graduation date deviations. The Contractor shall provide Student Grade Sheets and Bold-Face examination results to the CO, COR and AMP Course Director prior to AMP graduation.

1.2.1.4 Syllabi and Training Plans. The Contractor shall conduct training in accordance with (IAW) the USAFSAM AAL syllabi, Appendix A-2 and A-3. The Contractor shall support the Government’s ability to work with the Contractor to continually fine-tune the AAL syllabi. The Contractor will design and implement specific, detailed training plans for each sortie required by the AAL Syllabi.

1.2.1.4.1 Academics / Equipment Provided. The Contractor shall provide all the instructors, facilities, classrooms, and equipment necessary to instruct the academic portion of the AAL program. The Contractor shall design academic courseware/ curriculums to support the AAL syllabi and submit the courseware/curriculums to the Government for approval. The Contractor shall ensure academic courseware/curriculums will be reviewed at least annually, updated as necessary, and approved by the Government. The Contractor shall ensure only CFI or FAA-rated ground instructors who have prior experience as rated US military aviators may instruct AMP-AAL aviation academics. The Contractor shall provide feedback to instructors to ensure high quality training.

1.2.1.4.2 Instrument Trainers. The Contractor shall provide sufficient numbers of desktop instrument trainers to meet the training requirements specified in the AMP-AAL and RAM-ACP syllabus. AFOM 101 requires one hour of simulator instruction per student. AMP 202 requires two and half hours of simulator instruction per student. ACP Module B requires four hours of simulator instruction per student. As a minimum the instrument trainer shall have a control yoke or stick, rudder pedals, throttle quadrant, instrument panel with flight, engine, and radio displays, and an outside-horizon visual display. The instrument trainers shall mirror the instrument panel of the Contractor’s “glass-panel” aircraft used in the AMP-AAL. The instrument trainers shall have the ability to switch the flight instrument displays from “round gauges” to “glass-panel”.

1.2.1.4.3 Mass Briefings. The Contractor shall work with the Government to develop mass briefings that provide AMP-AAL students with an “Undergraduate Flying Training-like” experience. The Contractor shall be prepared to give briefings on a daily basis, but may request Government approval to conduct individual briefings if scheduling or training needs dictate. Briefings shall include, as a minimum, Time Hack, actual and forecast weather, current Flight Crew Information File (FCIF), Notices to Airmen (NOTAM), Emergency Procedures (EP) of the Day, Takeoff and Landing Data (TOLD), Mission Risk Assessment, Mission Brief, Aeromedical Emphasis for the Mission, and operational notes of interest to the aircrew. If flying is delayed due to weather or other circumstances, these briefings shall be expanded to include such items as safety and various applicable aviation topics.

1.2.1.5 Training Schedule.

1.2.1.5.1 Airfield Hours of Operation. The Contractor shall support normal operating hours for AAL operations. Normal operating hours are Monday through Sunday, 0630 to 2230 hours local time.

1.2.1.5.2 Sunday and Holiday Scheduling. Upon the approval of the Government, the Contractor may be required to fly outside of normal operating hours to meet graduation deadlines.

1.2.1.5.3 Student Report Times. The Contractor shall verify student daily reporting and departure times. When variations to the normal schedule are necessary, the Contractor shall report these variations to the Government at least 24 hours in advance.

1.2.1.5.4 Changes to Flying Schedule. The Contractor shall immediately notify the Government when factors change the flying schedule.

1.2.1.5.5 Crew Rest. The Contractor shall comply with crew rest requirements IAW AFI 11-202v3. This applies to both students and CFIs.

1.2.1.5.6 Flight Duty Period (FDP). The Contractor shall schedule students so that their FDP is no more than 12 hours unless otherwise approved in advance by the Government. A FDP is a period that starts when a student reports for the first scheduled event of the day and ends when the engine is shut down at the end of the last mission of the day.

1.2.1.5.7 Daily Flying Schedule. The Contractor shall prepare a daily flying schedule designed to maximize student-training opportunities, reduce pattern saturation, make best use of available airfields and airspace, and reduce mid-air collision potential. The Contractor shall provide the Daily Flying Schedule to the Government not later than 1600 hours the day prior. (CDRL A003)

1.2.1.5.8 Flying Schedule. The Contractor shall prepare a Flying Schedule for each class of the AAL. The Contractor shall provide the AMP-AAL Flying Schedule to the Government no later than 1700 hours on Thursday the week prior to the start of the

AMP-AAL (the previous duty day if Thursday is a holiday). The Contractor shall provide the RAM-ACP Flying Schedule to the Government no later than 1700 hours on Thursday the week prior to the start of a new RAM-ACP session. The AAL flying schedule is intended to be sortie based (Contractor’s scope of flying activities for the week), while the daily schedule is intended to match instructors and students against those sorties to accomplish specific syllabi activities. (CDRL A003)

1.2.1.6 Flying Training Area. The Contractor shall assign the local flying area boundaries, standard flight routes, and training areas to avoid conflict with other using agencies. The Contractor shall ensure flight instructors comply with local area procedures as specified in Contractor-designed operating instructions. The Contractor shall provide and distribute the approved local area map. The Contractor shall design a method of scheduling airspace that provides aircraft accountability, and minimizes the potential for mid-air collision.

1.2.1.6.1 Mid-Air Collision Avoidance. The Contractor shall use AFI91-202 to implement a viable Mid-Air Collision Avoidance program, and update it as necessary.

The program shall include provisions to inform other airport users of the magnitude of AAL training operations, the hours of typically high AAL operations tempo, the boundaries and altitudes of AAL training areas, and the normal transit routes AAL will use flying to and from the training areas. The program shall be updated to reflect changes in AAL training areas, routes, or standard operating procedures.

1.2.1.6.2 Low-level Routes. The Contractor shall design and maintain safe low-level routes for use in the AAL. Minimum low-level route flight altitude is 500’ above ground level (AGL). Low-level routes must allow for a minimum of 20 minutes of low-level flight at an average flight speed of at least 120 knots. The Contractor shall design a sufficient number of low-level routes to minimize the number of aircraft required to use any one route at the same time. The Contractor shall ensure there is a minimum of ten miles separation between aircraft when multiple aircraft use the same low-level route. The Contractor shall ensure the low-level routes will be designed to minimize conflicts with military training routes and published airways.

1.2.1.7 High Priority Events. At the Government direction, the Contractor shall adjust or cancel a student’s (or entire class) AAL event.

1.2.1.8 Instructor and Aircrew Requirements.

1.2.1.8.1 Certified Flight Instructors (CFI). With the exception of RAM-ACP, aerobatic, and rotory wing instruction, the Contractor shall ensure all CFIs must have past-experience as rated U.S. military aircrew to capitalize on their past experiences working with military flight surgeons. CFIs used only to provide aerobatic or rotory wing instruction or RAM-ACP are exempt from the military experience requirement, but must meet all other requirements. The Contractor shall ensure Contractor Certified Flight Instructors must have logged a minimum of 500 hours as a military and/or civilian flight instructor. The Contractor shall ensure all CFIs complete a “new hire” program, which must include a briefing by the applicable Government’s AAL Course Director or his/her designate, before giving flight instruction to AAL students. The Contractor shall ensure Contractor CFls participate in the student elimination process and training review boards as requested by the Government’s AAL Course Director. Contractor participation in the student elimination process and training review boards will be restricted to Contractor CFls who have flown with the student in question or supervisory personnel deemed necessary to complete the review.

1.2.1.8.1.1 AMP CFI Qualifications. The Contractor shall ensure Contractor CFIs used in the AMP-AAL are qualified IAW FAA requirements under Code of Federal Regulations, Title 14, Part 61 & 67. The Contractor shall ensure CFIs are capable of providing flight instruction in Visual Meteorological Conditions (VMC), Instrument Meteorological Conditions (IMC) and night conditions IAW CFR Title 14, Part 91. If utilized in the advanced maneuvers sortie the Contractor shall ensure CFIs are trained to provide aerobatic flight instruction to the level prescribed in the AAL syllabi. The Contractor shall document and make available to the Government that CFIs are trained, competent, and current to provide formation and low-level flight experiences as prescribed in the AAL syllabi. All CFIs must be capable of conducting Cockpit/Crew Resource Management Training as prescribed in AFI 11-290.

1.2.1.8.1.2 ACP CFI Qualifications. The Contractor shall ensure Contractor CFIs used in the RAM-ACP must be qualified IAW FAA requirements under Code of Federal Regulations, Title 14, Part 61 & 67. CFIs must be capable of providing flight instruction in VMC, IMC, and night conditions IAW CFR Title 14, Part 91.

1.2.1.8.2 Aircrew Requirements. The Contractor shall utilize AFMAN34-232 to design a system to ensure only fully qualified aircrew and aircraft are assigned for a flight. As a minimum, Go / No-Go items shall include FCIF, Read File (which will include continuation and safety meeting minutes), NOTAMs, Duty Not Including Flying (DNIF) status, flight instructor currency, medical certificate, and flight maneuver currencies to include formation and low-level flight. This data shall be readily available in the operations desk area. All Go/No-Go Items shall be maintained for the current month in the dispatch area.

1.2.1.8.3 Contractor Personnel Training. The Contractor shall ensure AAL students are not permitted on board any aircraft involved with Contractor personnel training.

Contractor shall ensure students do not participate in any formation flights in which lead or wing aircraft are training or providing familiarization flights to Contractor personnel.

Other than the student’s CFI, Contractor personnel are not permitted to fly onboard the aircraft as an “observer” during USAFSAM students training flights.

1.2.1.9 Security Requirements. The Contractor shall ensure adequate security is provided for the Contractor-provided facilities, aircraft, and AAL students.

1.2.1.10 Emergency, Fire, Crash and Rescue Requirements. The Contractor shall ensure the availability of Emergency, Fire, Crash and Rescue services.

1.2.1.11 USAFSAM Staff Flights.

1.2.1.11.1 AMP Staff. The Contractor shall support flights for a limited number of Government personnel associated with the AAL program at USAFSAM to ensure continuous quality improvement of the AAL training experience provided the additional hours required by these flights do not exceed the total programmed flight hours for that AMP session. These flights shall be scheduled on a non-interference basis and charged back to the school at the same rate as a student flight.

1.2.1.11.2 USAFSAM Government Flight Representative (GFR). The Contractor shall support the Government’s GFR when one is assigned to the AAL program by the Government. The Contractor shall support the GFR for up to one flight for each of the flights in the AMP syllabi on a non-interference basis and charged the Government at the same rate as a student flight.

1.2.2 AIRCRAFT MINIMUM REQUIREMENTS.

1.2.2.1 FAA certificated for normal category or higher. The Contractor shall ensure all aircraft used for AAL student training are certificated by the FAA for normal category or higher. The Contractor shall ensure “glass-cockpit” aircraft be FAA Certified for night and Instrument Flight Rules (IFR) flight and must have been manufactured during or after calendar year 2000. The Contractor shall ensure aircraft used for aerobatic flight be FAA certified for aerobatics, stressed for a minimum of +6 and -3 Gs. Aerobatic aircraft are not required to be certified for night or IFR flight. The Contractor shall not use Light-Sport and experimental aircraft for any part of the AAL program.

1.2.2.2 AMP-AAL Aircraft Configuration. The contractor shall ensure the primary training aircraft used for the AMP-AAL be equipped with a “glass-cockpit”. The Contractor shall ensure “glass-cockpit” aircraft have tri-cycle gear. “Glass-cockpit” aircraft shall have three or four seat capability. All aircraft used to meet the glass-cockpit” requirements of the AMP-AAL program shall be identically configured. Because the AMP-AAL is conducted as early as March and as late as November, the “glass-cockpit” aircraft shall have some form of icing protection. In addition, the “glass-cockpit” aircraft shall be a low wing design. In all aircraft the AMP-AAL and RAM-ACP student shall occupy the designated “pilot’s” seat. Aircraft used for formation flight must be low or mid-wing design.

1.2.2.3 Aerobatic Aircraft: An aircraft used only to meet the aerobatic requirements of the AMP-AAL may be a tail-wheel configuration and have only two seats and are exempt from the “glass-cockpit” requirement.

1.2.2.4 Rotary Wing Aircraft: A rotary wing aircraft used to meet the requirements of the AMP-AAL may have only two seats and are exempt from the “glass-cockpit” requirement.

1.2.2.5 Aircraft Weight & Balance. The Contractor shall ensure Center of Gravity (CG) and maximum takeoff weight meet the manufacturer’s specification.

1.2.2.6 Flight duration. The Contractor shall ensure “glass-cockpit” aircraft shall be able to fly a minimum of a two hour training sortie plus 30 minutes fuel reserve. Multi-engine aircraft shall be able to fly a minimum of a 1.5 hour training sortie plus 30 minutes fuel reserve. Aircraft used only for the aerobatic requirements of the AAL shall be able to fly a minimum of a one hour training sortie plus 30 minutes fuel reserve.

Rotary wing aircraft used for the AAL shall be able to fly a minimum of a one hour training sortie plus 30 minutes fuel reserve.

1.2.2.7. Aircrew size. The Contractor shall ensure all aircraft used for the AAL shall be able to accommodate students 64 inches to 77 inches tall and sitting heights of 33 inches to 40 inches.

1.2.2.6 Avionics/Instrumentation.

1.2.2.6.1 Glass-Cockpit. The Contractor shall ensure all “glass-cockpit” aircraft are equipped with dual communication radios with a single VHF Omnidirectional Range Nav, Global Positioning System, Mode C reporting transponder, electronic traffic avoidance capability, audio panel, and integral intercom. The Contractor shall ensure Electronic Flight Information System (EFIS) are provided for the six basic flight instruments (“Glass Panel”) Primary Flight Display and a second Multifunction Display be capable of displaying at least a moving map, engine instrumentation, and some weather information. Night/IFR certified IAW FAA requirements under Code of Federal Regulations, Title 14, Part 39 is required.

1.2.2.6.2 Aerobatic Aircraft. The Contractor shall ensure an aircraft used only for the aerobatic portion of the AAL is equipped with a single communication radio, mode C reporting transponder, and audio panel with integral intercom. Aerobatic aircraft used for the AAL are not required to have EFIS or night/IFR capability

1.2.2.6.3 Multi-Engine Aircraft. The Contractor shall ensure aircraft used for the multi-engine portion of the RAM-ACP must be FAA certified for IFR and night flight.

1.2.2.6.4 Rotary Wing Aircraft. The Contractor shall ensure aircraft used only for the rotary wing portion of the AAL need only be equipped with a single communication radio, mode C reporting transponder, and audio panel with integral intercom. Rotary wing aircraft used for the AAL are not required to have EFIS or night/IFR capability.

1.2.2.7 RAM-ACP Aircraft. Aircraft used for the RAM-ACP are exempt from the ‘glass-cockpit” requirement.

1.2.2.8 Aircraft flight controls. The Contractor shall ensure all aircraft used for the AAL have flight and fuel controls, and circuit breakers that are accessible from both seats, with seat belts / shoulder harnesses fastened. The contractor shall ensure AAL students shall occupy the designated “pilot’s” seat at all times during aircraft flight sorties. While not required, a control stick is highly preferable to a yoke in the AMP-AAL Aircraft.

1.2.3 ADMINISTRATIVE MANAGEMENT.

1.2.3.1 Insurance.

1.2.3.1.1 Aircraft Public and Passenger Liability Insurance. The Contractor, and any subcontractors, as applicable, shall procure and maintain at all times Aircraft Public and Passenger Liability Insurance against death, bodily injury, and property damage.

Such insurance shall be designated to protect the personnel involved in AAL, including all Government employees, and shall indemnify and defend the US Government from all claims arising out of acts or omissions of the Contractor and/or participants in the AAL Program. This insurance shall be procured and maintained in limits of not less than $200,000 per person; $500,000 with respect to any one person injured or killed, other than passenger liability; $200,000 per occurrence for property damage; and, subject to that limit per person, an aggregate limit of $1,000,000 with respect to any number of persons injured or killed as a result of any one accident.

1.2.3.1.1 Comprehensive Insurance. The Contractor and any subcontractor shall maintain a comprehensive, all-risk insurance policy covering loss to the training aircraft.

Said policy shall facilitate repair or replacement of damaged or destroyed aircraft as a result of acts or omissions by the Contractor’s employees and invitees, including, military and government employees associated with the AAL program.

1.2.3.1.2 Insurance Policies. All insurance policies shall bear appropriate endorsement whereby the insurance carrier waives any right of subrogation acquired against the United States of America by reason of any payment under such policy, and such policy shall further provide that the Contracting Officer (CO) receives 30 days prior notice before cancellation of such policy or reduction of coverage there under can be effective. For all insurance policies, the Contractor shall, prior to the performance of this contract and the performance of an option period or 30 days prior to the expiration of insurance coverage, submit to the CO either (a) a certified copy of the insurance policy actually procured and maintained, or (b) an insurance certificate issued by the insurance company verifying coverage in conformity with this contract.

1.2.3.2 Release of Information to the Media and General Public. The Contractor shall coordinate with HQ AFMC Public Affairs (PA) office regarding any media or public inquiries that involve USAF students. HQ AFMC/PA will be the sole releasing authority for information to the media and the public regarding Air Force students or activities.

(This does not affect the Contractor’s duty to fully cooperate with any cognizant state or federal accident investigation.).

1.2.3.3 Contractor Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the AAL via a secure data collection site. The Contractor shall fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

1.2.3.4 Security Requirements

1.2.3.4.1. The contractor shall provide Operations Security (OPSEC) protection for all sensitive/critical information and indicators involved in execution of this contract/Task Order, as defined by AFI 10-701 (Operations Security). 711 HPW Critical Information and Indicators are protected under the 711 HPW Operations Security Program and the 711 HPW Critical Information and Indicators List (CIIL). Contractor employees granted access to critical information and indicators will be provided initial OPSEC training by the 711 HPW OPSEC Coordinator upon in-processing and prior to being granted access to CIIL items related to the contract/Task Order. The contractor will also participate in 711 HPW’s annual OPSEC training and education programs, which includes periodic updates and refresher training on CIIL items applicable to the contract/Task Order. The 711 HPW OPSEC coordinator will evaluate the OPSEC posture of AF contract activities and operations.

1.2.3.4.2 All contractor personnel require a minimum of a Tier 1 background check (T1)/SF85 for any position that requires access to the internet, use of automated information systems to cover standalone computers or unescorted entry into restricted or controlled areas prior to reporting for duty in support of any requirement. The investigation is not for a security clearance; it is for a position of trust. This is a mandatory requirement set forth in DoDM 5200.02_AFMAN 16-1405, Air Force Personnel Security Program. All documentation required for security certification shall be the responsibility of the contractor.

1.2.3.4.3 All documents, including papers, abstracts and posters shall be cleared by AF prior to public release.

1.2.3.4.4 The highest Security Classification required for this effort is UNCLASSIFIED.

1.2.4 MAINTENANCE MANAGEMENT.

1.2.4.1 Aircraft Maintenance and Inspection Policies. The Contractor shall be responsible for complete maintenance and logistics for their aircraft in accordance with FAA requirements under Code of Federal Regulations (CFR), Title 14, Part 39. The Contractor shall follow all aircraft manufacturer’s recommended maintenance http://www.ecmra.mil/ procedures / time change / overhaul requirements. This includes all manufacturer / vendor required maintenance IAW airframe, engine, and propeller maintenance manuals, and any maintenance required by applicable CFR. The contractor is responsible for repairs of aircraft during flight operations so aircraft are available to meet training requirements.

1.2.4.2 Aircraft Emergencies. The Contractor shall respond immediately to any AAL-related aircraft emergency. The Contractor shall be ready to immediately remove AAL aircraft from the runway. The Contractor shall be responsible for their aircraft that land off field.

1.2.4.3 Maintenance Documentation. The Contractor shall be solely responsible for maintaining all maintenance records. The Contractor shall verify which maintenance record entries shall be transferred, if required by CFR, to the appropriate logbook. All maintenance records/logbooks shall be available for Government review.

1.2.4.4 Check / Test Flight Requirements. The Contractor shall conduct test flights as required by CFR. No students shall be on board during these tests.

1.2.4.5 Headset Maintenance. The Contractor shall supply one headset for student use per AAL aircraft and three spare sets. The Contractor shall maintain and repair this supply of headsets.

1.2.4.6 Parachute Maintenance. The Contractor shall supply two parachutes per AAL aerobatic aircraft and one spare chute. The Contractor shall maintain and repair this supply of parachutes IAW appropriate FAA requirements under CFR, Title 14.

1.2.5 AIRCRAFT FUELSERVICING. The Contractor shall insure all aircraft fuel meeting FAA standards.

1.2.6 INFORMATION MANAGEMENT.

1.2.6.1 General. The Contractor shall provide Government personnel as identified by the COR access to the original record, electronic, or reproducible copy of records (such as training reports, training records, status reports, FCIF files, maintenance data, training syllabi, etc.) produced in support of this contract.

1.2.6.2 Protection of Information. The privacy of all personal student information (such as student rosters and training folders) must be protected. No Contractor employee shall disseminate personal student information outside of Contractor or Government channels. Nothing in this section shall be construed to conflict with the Contractor’s duty to fully cooperate with any cognizant state or federal accident investigation.

1.2.6.3 Student Training Records. The Contractor shall consider Student Training Records generated under this contract are the property of the US Government. The

Contractor shall, without exception, turn over a student’s record to the Government not later than 30 days after the student’s completion of all required training if requested by the Government. The Contractor shall maintain student records for a period of two years, after which all student training records shall be appropriately destroyed. (CDRL A001)

1.2.6.4 Flight Crew Information File. The Contractor shall maintain an FCIF program, similar to the FCIF program required by AFI 11-202v2 and AFMAN34-232.

1.2.6.5 Publications and Forms. The Contractor shall follow the publications, directives and forms that apply to this PWS listed in Appendix A-4 as directed in the Appendix.

1.2.7 PERSONNEL MANAGEMENT.

1.2.7.1 Contractor Employees. The Contractor shall provide in writing the names, title, applicable certificate numbers, and phone numbers of all employees. The Contractor shall inform the Government’s ALL Course Director at least monthly when changes are made to this list.

1.2.7.2 Employee Conduct. In the event that improper aircraft maintenance practices, improper flying practices or techniques, personal appearance or conduct of Contractor personnel becomes detrimental to accomplishment of the mission as determined by the Government, the CO will provide written notification of such conditions to the Contractor. Following such notification the Contractor shall remedy the situation immediately. In addition, the Government reserves the right to pursue other remedies available under the provisions of this contract as necessary.

1.2.7.3 Language of Employees. The Contractor shall ensure all employees shall speak, read, write, and understand the English language, excluding the speaking skill of hearing impaired employees.

1.2.7.4 Employee Uniforms. Contractor personnel shall present a neat appearance and, for security reasons, be easily recognized as Contractor employees, and distinct from military uniforms. The Contractor shall outfit its employees with distinctive uniforms for each type of work being accomplished (aircraft maintenance, CFI, etc.).

CFls shall not wear shorts or sandals. The uniform shall display the employee's first and last name, and the company name. Pin on nametags are not allowed on the flight line. All uniforms shall be maintained in a professional and serviceable condition.

Contractor office personnel shall wear clothing that is professional in appearance and appropriate to their normal duties. Contractor personnel shall not wear clothing which is offensive nor which is derogatory toward the USAF or other U.S. military service.

1.2.7.5 Program Manager (PM). The Contractor shall provide a PM who shall be responsible for the performance of this contract. The Contractor shall provide an on-site PM, or alternate(s), who shall be physically present during scheduled flying. The name of the PM and alternate(s) who shall act for the Contractor when the PM is absent shall be designated in writing to the COR, Government’s AAL Course Director, and CO. The PM or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or alternate(s) shall be on-site during normal hours of operation and available within two hours to meet with Government personnel.

1.2.7.6 CFI and Student Relationships. The Contractor shall require CFls present themselves as positive role models for students. CFls shall build, and maintain at all times, a positive, professional instructor-student relationship. Unacceptable techniques may include, but are not limited to fear, sarcasm, ridicule, use of inappropriate or offensive language, or any other verbal or nonverbal communication intended to demean or harass the student or any demographic group.

1.2.7.7 Substance Abuse Testing and Tobacco Use.

1.2.7.7.1 Substance Abuse Testing. Contractor employees shall be subject to substance abuse testing during an accident investigation when an individual's actions or inactions are suspected as factors in a mishap sequence in such cases. The Contractor shall require the employee(s) to submit to substance abuse testing by a certified medical substance abuse testing facility designated by the Contractor and approved by the COR. The results of all tests shall be provided to the Government, upon request.

1.2.7.7.2 Smoke-Free Environment. The Contractor shall provide students with an instructional environment free of tobacco smoke. Contractor shall ensure any designated smoking areas are separated from student classrooms and briefing areas.

1.2.7.8 Employee Security Requirements. The Contractor shall follow airport security rules with regard to employee identification, such as photo ID badges as required.

1.2.7.9 Contractor Operation of Vehicles. The Contractor shall ensure all personnel required to drive on the flight line are trained IAW applicable airport procedures.

1.2.7.10 Employee Qualifications. The Contractor shall ensure that all employees are qualified, trained, and certified to perform the requirements of this PWS. The Contractor shall comply with certification and training required by all federal, state, and local laws, regulations and CFRs. All training and certification shall be documented and available for Government review.

1.2.7.10.1 Employee Training Records. The Contractor shall maintain individual training records on each employee. Training records shall be made available to the Government upon request. At a minimum, those records shall contain all aircraft, vehicles, and equipment on which the individual is qualified or is to become qualified, the name of the individual that provided the training (Government or Contractor), the date training was conducted or completed, and for recurring training, the due date. This file shall also include: Copy of FAA Certificates and Letters of Appointment.

1.2.7.11 Student TSA Security Requirements. The Government shall provide in writing to the Contractor proof of each student’s U.S. citizenship or, if a foreign national, the Department of State’s clearance to participate in a flight training program.

1.2.7.12 Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During a Crisis), unless otherwise directed by an authorized Government representative, all services and contractor personnel identified in this PWS have been determined non-essential during a crisis.

1.2.8 QUALITY CONTROL (QC) PROGRAM.

1.2.8.1 Quality Control Program. The Contractor shall establish a QC Program that shall encompass all aspects of the contract. The Contractor shall review the QC plan at least annually and update the plan as necessary. The plan will specifically identify personnel who shall perform QC activities related to services, aircraft maintenance, and flight operations. The Contractor shall be responsible to accomplish the requirements of the contract as specified, and to identify and prevent deficiencies in the quality of services performed before the level of performance becomes unacceptable. (CDRL A002)

1.2.8.2 Quality Control. The QC inspection system shall satisfy the requirements in the PWS and the Contractor’s QC program. The QC program shall be designed to keep the contractor's management team informed of all issues affecting quality. The QC records of inspections shall indicate the nature and number of observations, the number and type of deficiencies, and the nature of corrective action as appropriate. The QC records shall be available for Government review upon request. In addition, the contractor shall provide a Contractor’s Progress, Status and Management Report five days after completion of each flying session. (CDRL A003)

1.2.8.3 Corrective Actions. The Contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified. All deficiency responses shall include any actions taken to preclude a recurrence.

1.2.8.4 Quality Control Inspector / FAA Inspection. The Contractor shall ensure all personnel who perform maintenance quality control duties possess an Airframe & Powerplant license and that the chief maintenance QC possess Inspection Authorization.

1.2.9 SAFETY MANAGEMENT.

1.2.9.1 Flying and Ground Safety. Safety is the highest priority, and the Contractor shall take every action possible to ensure this contract is executed in a safe manner.

The goal is zero (0) ground and flight mishaps. The Contractor shall establish and maintain a written flight and ground accident prevention program that shall identify and correct potentially unsafe conditions in a timely manner and shall provide indoctrination, training, and motivation to students and employees. The Contractor shall review these safety plans at least annually and update them as necessary. The Contractor shall also assign, in writing, a person to serve as the Contractor Safety Officer. This designation will be provided to the COR. (CDRL A003)

1.2.9.2 Notification. The Contractor shall report the following to the Government: all flight and ground incidents, including damage to Contractor owned equipment, injury or illness to Government personnel, aircraft emergencies, diversions, engine failures, weather attrition greater than 50%, any discrepancy that may result in fleet-wide groundings, an unplanned landing at any location other than an approved airfield, and all emergency, safety, or maintenance related premature landings. The Contractor shall be responsible for any additional mandatory reporting requirements (i.e. FAA, National Transportation Safety Board (NTSB)). The Contractor shall, at no additional cost to the Government, assist with investigations to the extent directed by the CO. This may include providing testimony, producing aircraft records, CFI log books, training records, certificates and licenses, medical certificates, and employment records. Accident and incident investigation will be the responsibility of the FAA and the NTSB. HQ AFMC/PA shall control news releases.

1.2.9.3 Identifying and Reporting Safety Hazards and Mishaps. The Contractor shall describe in writing and implement a system that shall promptly identify and report safety hazards, incidents, and mishaps involving Air Force personnel to the COR. The Contractor shall report mishaps to the NTSB as required and cooperate with Government safety officials in investigating any mishaps or unusual occurrences.

USAF Safety staff may conduct work site visits of Contractor operations. The Contractor shall take action to correct unsafe conditions / hazards that are their responsibility.

1.2.9.4 Protection of Safety Investigation Information. The Government will provide the Contractor privileged safety information from previous mishaps in order to use the lessons learned from these mishaps. The information is to be used solely for mishap prevention purposes within the Contractor organization and no further dissemination is authorized. Only those contract personnel directly involved in training shall have access to the sanitized safety information. Additionally, each of those employees is required to comply with, and sign the Safety Limited Use Form annually. This form at Appendix 5 describes the control of privileged safety information. Written safety information shall be returned to the Air Force Safety Office that provided the information. Retaining copies of the written information provided by the Air Force is not authorized. The Contractor shall ensure that all personnel receiving and / or utilizing this information shall abide by these restrictions.

1.2.9.5 Supervisor of Flying (SOF) Program. The Contractor shall provide a SOF program designed to facilitate safe flight operations. The Contractor shall assign, in writing, their personnel authorized to perform SOF duties. During all flying operations, SOF(s) will be positioned to serve as the initial focal point for all decisions concerning the flying operation. The SOF(s) shall not simultaneously perform other duties that distract from ensuring a safe flight operation. The Contractor’s SOF(s) shall as a minimum:

1.2.9.5.1 Verify the flying status, including the operational status of local airfields

1.2.9.5.2 Assist with airborne emergencies.

1.2.9.5.3 Coordinate with other flying organizations as necessary to ensure smooth flight operations and route de-confliction.

1.2.9.5.4 Review and monitor the flight schedule and training area de-confliction.

1.2.9.5.5 Monitor the weather and make appropriate weather decisions.

1.2.9.5.6 During homefield AMP-AAL pattern operations the contractor shall ensure the SOF(s) be positioned on the ramp observing AAL aircraft with radio communication capability between the SOF(s) and AAL aircraft.

1.2.10 AAL SUPPORT FUNCTIONS.

1.2.10.1 Flying Missions. The Contractor shall ensure the flying missions include the following:

1.2.10.1.1 Accomplishment of AAL Student Training Missions.

1.2.10.1.2 CFI flight checks and checkride preparation are accomplished.

1.2.10.1.3 Contractor shall provide ground operations support personnel.

1.2.11 CONTRACTOR FURNISHED EQUIPMENT, SERVICES, SUPPLIES, AND

FACILITIES.

1.2.11.1 General Information. The Contractor shall furnish everything needed to perform this contract according to all its terms.

1.2.11.2 Office Equipment. The Contractor shall provide all general administrative equipment and supplies relative to Contractor operations in performing the contract.

1.2.11.3 Government Office Space and Equipment. The Contractor shall provide workspace for one USAFSAM employee during active periods of this contract.

1.2.11.4 Publications and Forms.

1.2.11.4.1 Required Publications. The Contractor shall provide each student:

Inflight Guide

Local Area Procedures Pilot Operating Handbook Pilot’s Abbreviated Flight Crew Checklist Bold-face procedures and critical airspeeds listed for their aircraft

Appropriate aeronautical charts (VFR, IFR, etc.)

FLIP

NOTAMS

1.2.11.4.2 Optional Publications. The Contractor shall make available to students:

Private Pilot Training Text Airman’s Information Manual Aviation Weather Text

1.2.11.5 Flight Supplies.