Quick_Start_Guide_For_New_Foreign_Registrations.pdf

SYSTEM FOR AWARD MANAGEMENT

Quick Start Guide For New Foreign Registrations Helpful Information SAM is the official free, government operated website - th.ere is NO charge to register or maintain your entity registration record in SAM.

What is an EntHy?

In SAM, your company I business I organization is referred to as an "Entity."

You register your entity to do business with the U.S.Federal government by complet ing the registration process in SAM.

What do I need to get started?

1. DUNSNumber: You need a Data Uni versal Numbering System (DUNS) number to register your entity in SAM.

DUNSnumbers are unique for each physical location you want to register.

2. NATO Commercial and Government Entity (NCAGE). Code: Foreign entities must obtain a NCAGE code for each DUNSnumber they plan to register in SAM ~ you start the registration process.

How do I get a DUNSnumber?

If you do not have one, you can request a DUNSnumber for f!:K to do business with the U.s. Federal government by visit ing Dun & Bradstreet (D&B) at http://fedqov.dnb.com/webform It takes up to 5 business days to obtain an international DUNSnumber.

How do I get an NCAGE code?

For instructions on obtaining a NCAGE, visit: http://www.dljs.dla.millforms/ Form AC 135,gsp Make sure the name and address information you provide to get your NCAGE code is the same as what you used to get your DUNSnumber.

It takes up to 3 business days to obtain a NCAGEcode.

What about a Taxpayer IdentHication Number (nN)?

You only need a TINif your entity pays U.S.

taxes. If you are a foreign entity that does not pay toxes in the U.S.,do .D.Q!enter a number in the TINfield during registration.

Steps for Registering

1. Type www.sam.gov in your Internet browser address bar.

2. Create a SAM Individual UserAccount (be sure to validate your e mail address to activate the user account), then Login.

3. Select "Register New Entity" under "Register/Update Entity" on your

"My SAM" page.

4. Select your type of Entity, most likely "Businessor Organization." Defi nitions are in the Content Glossary on the right side of the page.

5. Tell the system why you are registering in SAM. Thisdetermines what information you have to provide.

• Are you interested in bidding on Federal contracts? If you say

"Yes," you will complete all four sections in SAM.

• Are you just interested in becoming eligible to apply for grants or other Federal financial assistance? If you say "No" to the contracts question and "Yes" to the grants question, you will only have to complete the grant-related information.

6. Complete your registration. On each page, required information that you must provide has a red ostertsk (.) next to the name of the field.

Here are a few helpful hints:

• On the BusinessInformation page, you will create a Marketing Port ner Identification Number (MPIN). Write your MPIN down. It is used as a password in other govemment systems.

• If you do not pay U.s. toxes, do not enter a TINor select a TINtype.

Leave those fields blank.

• Only use the NCAGE code you got for your DUNSnumber. Remem ber, the name and address information !.ll.\ill match on the DUNS and NCAGE records.

• Make sure to select "Foreign Owned and Located" on the General Information page.

• As a foreign entity, you do not need to provide Electronic Funds Transfer (EFT)banking information on the Financial Information page.

If you do choose to provide this electronic banking information, it !.ll.\ill be for a U.S.bank: SAM cannot accept foreign banking infor mation. The remittance name and address are the only manda tory information for you on this page.

• In the "Points of Contact" section, list the names of people ~ organization who know about this registration in SAM and why you want to do business with the U.s. Federal govemment. These are called "Points of Contact" or POCs.

7. Malee sure to hit [Submit] after your final review. You will get a Con gratulations message on the screen. If you do not see this message, you did not submit your registration. What happens next?

• Once approved by the IRS(if you entered a TIN)and the Commer cial and Government Entity (CAGE) system, you will get an email from SAM.gov when your entity registration is active.

Please give yourseH plenty of "me before your contract or grant applf· cation deadline. Allow up to 10 business days after you submit before your registraHon Is active in SAM, then an additional 24 hours for other systems such as Grants.gov to recognize your Information.

For help registering in SAM, contact the supporting Federal Service Desk (FSD)at httos:llwww,fsd.qov/