SOLICITATION_SSA40017R0010_SWITCHGEAR.pdf

The Consulate General of the United States of America

Jeddah, Saudi Arabia

BME Solicitation SSA40017R0010

For

Low Voltage Electrical Switchgears

Preventive Maintenance

United States Consulate General

Jeddah, KSA

New Consulate Compound (NCC)

Solicitation for NCC Switchgears PM Service Solicitation SSA40017R0010

TABLE OF CONTENTS

SECTION 1 – CONTRACT FORMS

SF 1449 cover sheet

Continuation To SF-1449, RFP Number SSA40017R0010, Prices, Block 23

Continuation To SF-1449, RFP Number SSA40017R0010, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - PACKAGING AND MARKING

SECTION 3 - CONTRACT ADMINISTRATION DATA

SECTION 4 - SPECIAL CONTRACT REQUIREMENTS

SECTION 5 - GENERAL CONTRACT CLAUSES

SECTION 6 - REPRESENTATIONS AND CERTIFICATIONS

SECTION 7 - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFEROR

SECTION 8 - EVALUATION FACTORS FOR AWARD

SECTION 1 - THE SCHEDULE

1.0 DESCRIPTION

The American Consulate in Jeddah requires preventive maintenance services for Low Voltage

Electrical Switchgears. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

1.1. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in SAR (Saudi Riyals) OR in USD (US dollars). Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.3 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required.

The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than June 2017.

2.0 PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year

SAR / ($)

Paralleling Switchgear

GENSG

1 Annual 1

Main utility compound

Distribution Panel

SG-UTL-E-U

1 Annual 1

NOB Main Switchgear

SG-NOB-E-U

1 Annual 1

SDA main switchgear

SB-SDA-1 including

CHS1& CHS2 breakers

1 Annual 1

Total Base Year

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year

2 of the contract, and continuing for a period of 12 months.

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year

SAR / ($)

Paralleling Switchgear

GENSG

1 Annual 1

Main utility compound

Distribution Panel

SG-UTL-E-U

1 Annual 1

NOB Main Switchgear

SG-NOB-E-U

1 Annual 1

SDA main switchgear

SB-SDA-1 including

CHS1& CHS2 breakers

1 Annual 1

Total Base Year

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year

SAR / ($)

Paralleling Switchgear

GENSG

1 Annual 1

Main utility compound

Distribution Panel

SG-UTL-E-U

1 Annual 1

NOB Main Switchgear

SG-NOB-E-U

1 Annual 1

SDA main switchgear

SB-SDA-1 including

CHS1& CHS2 breakers

1 Annual 1

Total Base Year

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year

3 of the contract, and continuing for a period of 12 months

2.5. Option Year 4. The Contractor shall provide the services shown below for

Option Year 4 of the contract, and continuing for a period of 12 months

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year

SAR / ($)

Paralleling Switchgear

GENSG

1 Annual 1

Main utility compound

Distribution Panel

SG-UTL-E-U

1 Annual 1

NOB Main Switchgear

SG-NOB-E-U

1 Annual 1

SDA main switchgear

SB-SDA-1 including

CHS1& CHS2 breakers

1 Annual 1

Total Base Year

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

SAR / ($)

Total per year

SAR / ($)

Paralleling Switchgear

GENSG

1 Annual 1

Main utility compound

Distribution Panel

SG-UTL-E-U

1 Annual 1

NOB Main Switchgear

SG-NOB-E-U

1 Annual 1

SDA main switchgear

SB-SDA-1 including

CHS1& CHS2 breakers

1 Annual 1

Total Base Year

2.6. Total for all years: Base Year SAR/$__________

Option Year 1 SAR/$__________

Option Year 2 SAR/$__________

Option Year 3 SAR/$__________

Option Year 4 SAR/$__________

TOTAL SAR/$__________

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO.

The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year SAR/$__________/hr

Option Year 1 SAR/$__________/hr

Option Year 2 SAR/$__________/hr

Option Year 3 SAR/$__________/hr

Option Year 4 SAR/$__________/hr

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

DESCRIPTION/SPECIFICATION/WORK STATEMENT

4.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Consulate General in Jeddah requires the Contractor to maintain the following systems in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1) Preventive Maintenance Service Contract for Low Voltage Electrical switchgears

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The Contractor shall schedule all preventive maintenance work with the site Facility Manager to avoid disrupting the business operation of the Consulate.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of [8:00] AM and [5:00] PM Sunday through Thursday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

Jan 01 New Year's Day Am

Jan 15 Birthday of Martin Luther King, Jr. Am

Feb 19 President's Day Am

May 28 Memorial Day Am

Jul 04 Independence Day Am

Sep 03 Labor Day Am

Sep 24 Saudi National Day LH

Oct 08 Columbus Day Am

Nov 12 Veterans Day Am

Nov 23 Thanksgiving Day Am

Dec 25 Christmas Am st of Shawal (5 days)** Eid Alfitr LH th of Tho Alhijjah (5 days)** Eid Aladha LH

** To be observed according to Hijri Calendar.

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the

Contractor’s technicians and be the Contractor’s liaison with the American Consulate. The

Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Consulate personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract.

No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the Consulate compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.2.3 Work within the Control Access Areas (CAA) and the Post Communication Center (PCC) is only permissible by cleared American workers. No other clearance levels will be permitted.

Please see section 1.0 to determine if this contract requires special clearance.

6. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

6.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Consulate General in Jeddah, Saudi Arabia Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But

Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Consulate General in Jeddah and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the

Consulate.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the

United States, must be immediately brought to the attention of the Contracting Officer (CO) and

Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the

COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via

ProjNet, mail, FedEx (or other commercial carrier) or fax, or handcarried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency conduct cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will checked out from Post 1 by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7.0 SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A -

STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

7.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (eg bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the

Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the

Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1 The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the

COR's designate after the maintenance visit.

7.2.2 It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

7.2.3 After the site visit and testing a written test report should be submitted to the Facility

Manager. The report shall consist of the following:

a) System information (make, model, all device types)

b) Pass/Fail for each feature and type of component tested. If a device fails, note device type, address and location within Post.

c) Any comments on system (or device) condition as pertain to service life and dependability.

d) Full printout of test from system printer.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See 7.1.2.

8.3 Repairs. Repairs are not included in this contract. See Item 7.1.3. Exclusions.

8.4. Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9.0. Oil Testing and Analysis. The Contractor shall perform laboratory testing by taking samples and sending them to a certified lab. Testing should follow all manufacturers’ recommendations.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#6.2)

1 5 days after contract award COR

Certificate of Insurance (#11) 1 10 days after contract award CO

Certification of disposal of toxic chemicals by local authorities (#8.3)

1 After each change CO

Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Oil Testing and Analysis (#9.0) 3 After completion of each annual service

COR

Written test report (7.2.3) 1 Within 30 days of site visit FM

Invoice (#15) 1 After completion of each maintenance service

COR

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury SAR10,000,000.00 per occurrence

Cumulative SAR10,000,000.00

Property Damage SAR5,000,000.00 per occurrence Cumulative SAR10,000,000.00

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13.0 QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all services set forth in the performance work statement (PWS)

1 thru 12 All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITION PLAN/CONTACTS

Within 5 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US

Consulate in Jeddah and the Contractor

COR

Taha Al-Wahsh

Al-wahshTK@state.gov

Telephone # +966 (0)506365946

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Consulate’s Management office, whichever is later. Invoices shall be sent to:

Attention: Management Office

Tel. #: +966 (2) 667 0080 ext. 4394/4379

U.S. Consulate General mailto:Al-wahshTK@state.gov

Exhibit A - - STATEMENT OF WORK

I. GENERAL INFORMATION:

The United States Consulate General in Jeddah requires professional services and contractor cost proposals to perform preventive maintenance services on the facility’s Electrical

Switchgear.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details in EXHIBIT C.

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. Consulate staff has service manuals for all Electrical Switchgear on site.

IV. SCOPE OF WORK - - ELECTRICAL SWITCHGEAR PREVENTIVE

MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. This must include, but not limited to, batteries for the trip units, fuses, and dielectric lubricant.

All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Strict adherence to NFPA70-E and applicable OSHA standards must be maintained at all times. Regular safety meetings shall be held among on-site contractor personnel, LES staff assisting. Any questions or injuries shall be brought to the attention of the Post Occupation

Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

Prior to beginning any site work the contractor must submit to the consulate FM an isolation

Standard Operating Procedure (SOP) and schedule to reflect the planned work and sequence.

The contractor must obtain written approval from the Consulate Facility Manager noting the planned servicing schedule, and all required generator transfers, tie-breaker switching, or switchgear outages.

If any discrepancies are found with the generator system that are not covered under this scope of work then the contractor must provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

At a minimum, the following work must be done:

Task Description

A. Step-One, Visual Inspection:

1) Visual and Mechanical Inspection to insure the proper operation of all factory and vender installed meters, breakers, remote power monitoring equipment associated with the switch gear.

2) Inspect physical, electrical, and mechanical condition including evidence of moisture or corona.

3) Inspect that all filters are in place, and the vents are clear.

4) Inspect that the working space is maintained in front of all the electrical gear per the

National Electrical Code (NEC) requirements.

5) Inspect that the electrical room is free from foreign articles not associated with the room.

B. Step-Two, Verify:

1) Compare the installed metering measurements with voltage and power readings from a

True RMS meter. Make calibration corrections as necessary to ensure accurate voltage and power readings.

2) Verify the switchgear circuit breakers sizing match the drawings.

3) Verify the proper labeling of all the breakers in the switchgear.

4) Verify that the Post as-build drawings (electrical one-line) match the switchgear distribution. Make “Red Ink” corrections on a paper copy as necessary. Inform the FM of any discrepancies or changes to the drawings.

5) Verify that the required NFPA70-E safety equipment is available and in good condition for local staff to use.

6) Refer to the manufactures recommendations for additional maintenance requirements.

C. Step-Three, Test/Clean/Correct:

1) Inspect anchorage, alignment, grounding for the equipment.

2) Test the system earth ground (25 ohms or less).

3) Perform infrared testing on all conductor connections, buss terminations. Only record hot spots on digital format for review.

4) Before shutdown insure that all components are operational. Record ones that are not at this time. Make the FM aware of all components that are not functioning prior to shut down.

5) Schedule power outage of equipment for cleaning. Coordinate any required outage with post. (Outage may require off hours work).

6) As applicable perform function tests on “rack-out” breakers, test trip units and settings.

Replace any faulty battery, fuse, or switch.

7) Perform proper Lock-out/Tag-out and ensure the system is de-energized before removing panel covers and exposing any electrical bus or cabling. Under no circumstances should the equipment be energized during the maintenance operation.

8) Clean each compartment. Check for damage, excessive wear, or corrosion

9) Spot check and correct any loose components or connections.

10) Torque loose connections identified during the infrared test or during inspection.

11) Confirm correct operation and sequencing of electrical and mechanical interlock systems.

12) Use appropriate dielectric lubrication on moving current-carrying parts and on moving and sliding surfaces.

13) Correct any faulty, damaged, discolored, and worn components using site spares.

14) Exercise all active components. This includes racking the breakers out than back in.

15) Inspect mechanical indicating devices for correct operation.

16) Inspect all power control transformers for physical damage, cracked insulation, broken leads, tightness of connections, defective wiring, proper overload protection, and over all general wiring.

17) After re-energizing the equipment ensure that all components are up and functioning properly.

18) Refer to the manufactures suggested recommendations for additional maintenance requirements. **

19) Clean or replace any air filters present.

20) Make calibration corrections as necessary to ensure accurate voltage and power readings on permanently installed switchgear metering.

** Refers to Exhibit B Manufacturer Recommended Maintenance

Exhibit B

Manufacturer Recommended Maintenance

Inspection and Maintenance Schedule

To assure high quality service, a definite maintenance schedule is essential. Plant operation and local conditions vary to such an extent that the schedule should be tailored to the conditions. The following general requirements should be helpful in establishing a program.

Danger: WHEN ENERGIZED, A CIRCUIT BREAKER IS PART OF A HIGH POWER

SYSTEM. BEFORE ATTEMPTING ANY INSPECTION OR MAINTENANCE, BE

SURE THAT ALL PRIMARY AND CONTROL CIRCUITS HAVE BEEN DE-

ENERGIZED AND GROUNDED AS REQUIRED. ALSO MAKE CERTAIN THAT

PROPER STEPS HAVE BEEN TAKEN TO BE SURE THAT THEY WILL REMAIN

DE-ENERGIZED UNTIL ALL WORK IS COMPLETED. FAILURE TO DO SO may

RESULT IN DEATH, BODILY INJURY OR ELECTRICAL SHOCK.

1- Individual Devices

The maintenance schedule for individual devices, such as circuit breakers, relays and instruments, should be based first on the recommendations contained in their individual instruction books. These operations should be coordinated with the overall program to result in the least operating inconvenience and circuit shutdown.

2- Overall Assembly Maintenance

When operating and local conditions are normal, the switchgear assembly should be given a thorough overall maintenance check at least annually. Where abnormal conditions exist, more frequent inspection and maintenance is necessary.

3- Buses and Connections

De-energize primary circuits and remove barriers from primary compartments. Before cleaning, record “megger” readings between phases and to ground. Inspect for signs of overheating or weakened insulation. Remove as much dirt, dust and other foreign material as possible from the insulation and conductors with minimum exposure to any solvents. The recommended cleaning procedure is to use an industrial quality vacuum cleaner and/or a lint-free cloth. In most cases, this will be sufficient. For accumulations which cannot be removed by the above procedure, a lint-free cloth slightly dampened with water can be used. Allow the switchgear apparatus to dry for at least four hours at room temperature before energizing. If this procedure does not produce satisfactory results, use lint-free cloth dampened with a mild solvent, such as mineral spirits, Stoddard solvent, or isopropyl alcohol. Dry the same as when using a water dampened cloth.

Caution: THE MILD SOLVENTS DESCRIBED ARE FLAMMABLE. PROVIDE

ADEQUATE VENTILATION AND KEEP AWAY FROM FLAMES AND OTHER

IGNITION SOURCES. CONSULT YOUR SAFETY DEPARTMENT BEFORE USING.

After buses and insulation have been dusted, wiped clean, and dried, take “megger” readings again between the buses and ground and between phases. Keep a record of these readings for future reference in determining when trends occur that would indicate an increase of resistance.

A one-minute dielectric test was performed on all bus at the factory in accordance with ANSI

C37.20.1. Repeating these tests is not required for field installation unless the equipment has been in extended or outdoor storage, or major bus modifications have been made. If required, 2200 Vac should be applied between each phase, and each phase-to-ground. All connections to the bus from control power or metering circuits must first be isolated from the bus. Circuits

Breakers must be in the disconnect or removed position. Devices such as lightening arresters and capacitors must also be disconnected.

4- Drawout Main Disconnecting Contacts and Supports:

Remove each breaker from its cell. Remember, all circuits should be de-energized. Expose primary contacts and their supports. Inspect for abnormal wear or overheating. Discoloration of the surface is not harmful unless corrosion due to atmospheric conditions is severe, leaving deposits on the surface. Follow the cleaning instructions outlined in Section 6.3.3. Check each breaker while it is out of the housing for all items recommended in the instruction book applying to the breaker.

5- Instruments, Relays and Other Panel Devices

Individual devices should be maintained according to the specific instructions supplied for each device. Remove relay covers and inspect interiors for dust or dirt. All devices should be checked for correct operation.

6- Secondary Wiring, Blocks and Connections

Check all wiring connections for tightness, including those at the current and voltage transformers and at the terminal blocks where circuits leave the assembly. Make sure that all transformer secondary wiring connections are properly connected to the assembly ground bus where so indicated. Visually inspect control circuit secondary contact blocks, both fixed in the cell and moveable on the breaker, for abnormal signs of wear, fatigue or overheating.

7- Mechanical Parts

Visually check and manually operate mechanical moving parts, such as cell switches, position interlocks, cell protective shutters (when provided), door latches/hinges, and drawout rails.

8- Ventilation

Check all air passages and intakes for obstructions and accumulations of dirt. When filters are used, replace or clean when dirty.

9- Records

The condition of each vertical section at the time of inspection should be listed in a permanent record to become a guide for anticipating the need for replacements or for special attention between regular maintenance periods.

Caution: FAILURE TO INSPECT, CLEAN, LUBRICATE AND MAINTAIN THE

SWITCHGEAR ASSEMBLY AT RECOMMENDED FREQUENCIES COULD RESULT

IN FAILURE OF THE EQUIPMENT TO OPERATE PROPERLY UNDER FAULT

CONDITIONS.

10- Lubrication

A metal-enclosed low-voltage assembly is designed so that lubrication is not required under normal conditions. Abnormal local conditions, such as high humidity, salt-laden atmosphere, corrosive gases, or severe circuit operating conditions, may demand the use of lubricants. In such cases, a dry or powder lubricant may be used on moving or mating mechanical parts, and a thin film of light-weight grease on disconnecting contacts. The application of the lubricants should be held to minimum to reduce the accumulation of dust and dirt. During routine maintenance old lubricants should be wiped off before fresh lubricants are applied.

11- Renewal Parts

When ordering renewal or spare parts, include as much information as possible. In many cases, the style number of the new part can be obtained from identification on the old part. Always include a description of the old part. Specify the rating, vertical section and compartment number. Always supply the general order number and/ or the shop order number of the assembly itself.

EXHIBIT C

Equipment List

Equipment Manufacture r

Specs Location

Paralleling Switchgear

GENSG

EATON 380/220 V, 3 phase, 4 wires, 6000 A bus

Utility Bldg.

Main utility compound

Distribution Panel

SG-UTL-E-U

EATON 380/220 V, 3 phase, 4 wires, 6000 A bus

Utility Bldg.

NOB Main Switchgear

SG-NOB-E-U

EATON 380/220 V, 3 phase, 4 wires, 6000 A bus

NOB Bldg.

SDA main switchgear

SB-SDA-1 including

CHS1& CHS2

breakers

EATON

380/220 V, 3 phase, 4 wire, 60 Hz, 2500A bus

SDA Bldg.

END OF STATEMENT OF WORK

SECTION 2 - PACKAGING AND MARKING

RESERVED

SECTION 3 - CONTRACT ADMINISTRATION DATA

Note:

Clauses numbered 52.XXX… are Federal Acquisition Regulations.

Clauses numbered 652.XXX… are Department of State Acquisition Regulations.

1 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the contractor as full compensation for all work required, performed and accepted under this contract, inclusive of all costs and expenses, the firm fixed-price stated in Section 1 of this contract.

(b) Payments Schedule. Payments will be made in accordance with the following partial payment schedule:

In accordance with pricing and costs defined in Section 1, the contractor will be paid for the completion of each maintenance visit as approved by the COR.

(c) Invoice Submission. Invoices shall be submitted in an original and 2 copies (See the SF

1442 Block 27) to the office identified in Block 10 of the SF-26, Block 23 of the SF-33, or

Block 18b of the SF-1449. To constitute a proper invoice, the invoice must include all items per FAR 52.232-25, "Prompt Payment" (see Section/Paragraph I.67).

(d) Contractor Remittance Address. Payments shall be made to the contractor's address as specified on the cover page of this contract, unless otherwise directed.

2 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting

Officer and this authority is delegated in the designation.

3 AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting

Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting

Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual.

4 PAYMENT

4.1 General: The Contractor's attention is directed to Section I, 52.232-5, "Payments under Fixed-Price Construction Contracts". The following subsections elaborate upon the information contained therein.

4.2 Detail of Payment Requests: Each application for payment shall cover the value of labor and travel for each maintenance visit. Invoices shall be addressed to: See 5

4.3 The Contractor shall furnish a complete signed copy of each invoice to the COR, including all supporting documentation.

4.4 Evaluation by the Contracting Office: Following receipt of the

Contractor's request for payment and on the basis of an inspection of the work, the CO or COR shall make a determination as to the amount which, in his/her opinion, is then due. In the event the Contracting Officer does not approve payment of the full amount applied for, the Contracting

Officer shall advise the Contractor of the reasons therefore.

5 INVOICING

5.1 The Contractor’s invoice shall be submitted in triplicate to the following address via courier (e.g. FEDEX or UPS).

Attention: Management Office

Tel. #: +966 (2) 667 0080 ext. 4394/4379

U.S. Consulate General

5.2 Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(a) Name, address and telephone number of the Contractor.

(b) Date of invoice.

(c) Contract number; also modification number, if applicable.

(d) Description of the services rendered.

(e) Accounting and Appropriation Data.

(f) Need unique Invoicing Number

[End of Section]

PM Service for

NCC LV Switchgears Solicitation SSA40017R0010

SECTION 4 - SPECIAL CONTRACT REQUIREMENTS

Note:

Clauses numbered 52.XXX… are Federal Acquisition Regulations.

Clauses numbered 652.XXX… are Department of State Acquisition Regulations.

1 RESERVED

2 MANDATORY SOURCE DEFENSE BASE ACT INSURANCE

H.2.1 The Contractor shall (a) provide, before commencing performance under this contract, such workers’ compensation insurance or security as the Defense Base Act (42 U.S.C.) 1651. Et seq. requires and (b) continue to maintain it until performance is completed. The Contractor shall insert, in all subcontracts under this contract to which the Defense Base Act applies, a clause similar to this clause (including this sentence) imposing upon those subcontractors this requirement to comply. The contractor is required to obtain Defense Based Insurance for periods of time when its employees and subcontractors are deployed to any OCONUS location. The cost of this insurance is reimbursable in prorata amounts for each OCONUS travel period. This amount should be itemized in each invoice and supported by payments to the designated organization that has provided this insurance coverage.

3 RESERVED

4 RESERVED

5 DOSAR 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE (APR 2004)

(a) The Department of State observes the following days as holidays:

See Section F.6

(b) When any such day falls on a Saturday or Sunday, the following Monday is observed.

Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

6 INSURANCE

6.1 Amount of Insurance

6.1.1 The Contractor’s attention is directed to Section I, 52.228-5, “Insurance - Work on a

Government Installation” (see Section/Paragraph I.52). As required by this clause, the Contractor is required to provide whatever insurance is legally necessary. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.1.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury).

(a) Bodily Injury on or off the site stated in US Dollars:

Per Occurrence: SAR10,000,000 ($2,666,667)

Per Person: SAR10,000,000 ($2,666,667)

(b) Property Damage on or off the site in US Dollars:

Per Occurrence: SAR5,000,000 ($1,333,334)

Cumulative: SAR10,000,000 ($2,666,667)

6.1.3 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.2 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor’s performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

6.3 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.4 Government as Additional Insured: The…