Space_Alterations_Sources_Sought.pdf

Sources Sought Notification Building Alterations Services at the HUD Headquarters Building and HUD Leased Space in Washington, DC

This Sources Sought/Request for Information (RFI) is being issued in accordance with Federal Acquisition Regulation Part 10, Market Research. It is for information, planning and market research purposes only and shall not be construed as either a solicitation or obligation on the part of the U.S. Department of Housing and Urban Development. The purpose of this RFI is to help HUD identify the firms capable of providing the full range of requirements described in this RFI and to determine the availability and capability of qualified small businesses (including Small Business Administration Certified 8(a) companies; firms in Historically Underutilized Business Zones (HUBZone); Service-Disabled Veteran-Owned small businesses; Women-Owned small businesses; and federally recognized Native American entity 8(a) businesses). HUD will use this market research information to assess the market's capability to successfully meet the Department’s space alterations requirements.

Sources Sought Response Requirements

Responses to this notice shall be limited to ten pages and must include:

1. A capability statement in response to each of the draft Statement of Work (SOW) requirements.

2. Description of the company’s past performance and experience with services similar in scope and size to the services outlined in the draft SOW, and information (Government or commercial entity, contract/purchase amount, etc.) relating to each of the past performance descriptions.

3. Organization name, DUNS, and telephone number and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives.

4. Please provide the size classification of your business under the appropriate NAICS code. If you are classified as a small business, HUBZone small business, Service Disabled Veteran Owned small business, Woman-owned small business, 8(a) certified small business, and/or a federally recognized Native American entity 8(a), please provide a detailed capability statement, focusing on your firm's proven ability to provide the range of requirements.

Acknowledgment of receipt of responses will not be made, nor will respondents be notified of the outcome of HUD’s review of the information received. Additionally, HUD does not intend to hold discussions concerning this RFI with any interested parties. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement. However, HUD reserves the right to contact one or more of the respondents if additional information is required or to request demonstrations.

Responses to this announcement will not be returned, and there will be no ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in the subsequent solicitation if issued. This announcement is Government market research and may result in revisions in both its requirements and its acquisition strategy based on industry responses.

Any questions regarding this notice must be submitted in writing to Shelli Waltz at shelli.j.waltz@hud.gov.

Respondents must submit a capability statement and response requirements to Shelli Waltz at shelli.j.waltz@hud.gov no later than the specified due date and time indicated on the Government Point of Entry (GPE) for consideration.

mailto:shelli.j.waltz@hud.gov

Draft Statement of Work Performance Work Statement for

Building Alterations Services

At the

HUD Headquarters Building and HUD Leased Space Washington, DC

Index of Work Requirements:

C.1 General Work Requirements C.1.1 Background and Summary of Scope C.1.2 Description of Work C.1.3 Overall Contract Requirements C.1.3.1 Responsibilities of the Government C.1.3.2 Contractor Responsibilities C.1.4 Safety and Environmental C.1.4.1 Workplace Safety and Personal Protective Equipment (PPE) C.1.4.2 General Housekeeping C.1.5 Personnel Requirements C.1.5.1 Supervision C.1.5.2 Project Manager C.1.5.3 Superintendent C.1.5.4 Qualifications of Building Construction Personnel C.1.6 Meetings C.1.7 Quality Assurance and Quality Control C.1.8 Other work in the Headquarters building C.1.9 Formats for Contractor Submissions C.2 Special Requirements C.2.1 Codes and Permits C.2.2 Asbestos Containing Vinyl Tile C.2.3 Short Timeline Projects C.2.4 Responsibility for Sub-contractors C.2.5 Existing Property to Remain In Possession of the Government C.3 Energy Conservation and Environmental Management C.4 Work Order Tasking C.4.1 General C.4.2 Interior Architectural Assemblies C.4.3 Service and Equipment Assemblies

SCOPE OFWORK

C.1 GeneralWork Requirements

C.1.1 Background and Summary of Scope

The U.S. Department of Housing and Urban Development (HUD) has a requirement for building alterations services for its Headquarters building, located at 451 Seventh Street SW and HUD leased spaces in Washington, DC. The HUD Headquarters building is a historically recognized building on the national Register of Historic Places, known as the Robert C. Weaver Building. The building is a General Services Administration (GSA) owned facility that is approximately 1,440,000 square feet, and has 10 stories of mostly office area above ground in addition to a penthouse, basement, sub-basement, and a three level underground parking garage. In addition, the facility has a large multipurpose room/auditorium that is housed on the first floor. The HUD Child Daycare Center encompasses an approximately 8,000 square foot build out beneath the building overhang. The facility houses approximately 4,000 occupants between the hours of 6:00 a.m. and 7:00 p.m.

HUD performs its own reorganization of space under GSA Delegated Authority. Accordingly, HUD has responsibility for the design and tenant fit-out of the headquarters building, involvement with GSA planned and funded capital improvement projects for that facility, and responsibility for low voltage electrical service in HUD leased space in satellite buildings.

C.1.2 Description of Work

The nature of the work ranges from complete interior tenant fit-out construction projects to minor alterations. Project types include, but may not be limited to, renovations of office areas with major revisions to floor layouts, construction of conference rooms with videoconferencing capabilities and provision of videoconferencing equipment, sequenced upgrading of data and telephone cable throughout the building, minor interior floor and wall finish replacements, electrical data and telephone work related to occupant moves, and data and telephone cabling in leased spaces located within a ¾ mile radius from the Weaver Building. Project workload can include multiple simultaneous work orders in the $250,000.00 range, along with numerous concurrent small projects in the $100.00 to $25,000.00 size range. The Contractor shall have the responsibility to provide construction services related to tenant fit-out including but not necessarily limited to demolition of ceilings walls and flooring, hazardous materials abatement, interior architectural/carpentry work including walls glazed assemblies and built-in furnishings, and mechanical, plumbing, electrical, electrical lighting, and fire protection work. The Contractor shall provide all management, supervision, labor, materials, tools, services, supplies, parts and equipment necessary to perform the work.

The Contractor shall be responsible for planning, scheduling, and quality control (QC) for all assigned work orders/tasks. The Contractor shall be responsible for coordinating all work in order to ensure its complete, timely, and effective performance in accordance with the requirements as delineated in this solicitation.

C.1.3 Overall Contract Requirements

C.1.3.1 Responsibilities of the Government

A. Work Orders

The CO and/or COR will provide design intent scopes of work with drawings as may be required for the Contractor’s use in carrying out the work.

B. Storage of Material and Equipment The Government will provide space in the Weaver Building for storing material and equipment.

C. Office Space for Contractor Use The Government will provide the Contractor with an office, equipped with telephone, and LAN service including a computer, and furniture.

C.1.3.2 Contractor Responsibilities The Contractor shall have the responsibility to provide and submit the following as outlined below, at the start of the base contract.

A. Quality Control Plan Within 10 days of Contract award, the Contractor shall submit to the Government a Quality Control Plan delineating procedures and processes to ensure timely delivery of high quality work products under this Contract including appropriate inspection and verification. This plan will be subject to review and approval by the Government.

B. Material Safety Data Sheets (MSDS) The Contractor shall submit to the Government a master list of Material Safety Data Sheets (MSDS) listing all chemicals to be commonly used under task orders as described. This obligation applies to all typically used materials under this contract, including hazardous materials. The Contractor shall submit a MSDS listing every six months, beginning with the contract start day. The Contractor shall also submit Material Safety Data Sheets of any materials, not listed, that are required for specific task orders for review and approval prior to the commencement of work for the task order.

C. Roster of Approved Project Managers and Superintendents Within 10 days of Contract award, The Contractor shall submit a proposed roster of individuals that may act as Project Managers and Superintendents as described in Sections C.1.5.2 and C.1.5.3 respectively with documentation supporting the designation for Government review and approval. Subsequent additions to the list shall be submitted with documentation for Government approval, and the contractor shall maintain the list throughout the contract term and distribute revisions to the Government. The list shall include employees proposed by the Contractor to act in place of a Project Manager and/or Superintendent, particularly in after-hours work.

D. Licenses and Certifications Licenses and certifications shall be as required by law. A copy of each license for each employee shall be submitted to the COR upon request.

E. List of emergency work contacts

Within five (5) days of Government approval of a Project Manager, the Contractor shall provide the CO/COR with the Project Manager’s telephone number and email address as well as a back-up contact for emergency work.

F. Initial Contract Mobilization The Contractor shall be responsible for coordinating work that is on-going at the start of the contract with both the Government and the previous contractor for up to and including fourteen (14) calendar days after the notice to proceed. The Contractor shall move their own materials and equipment into designated areas of the building with a minimum of disruption to building occupants.

G. Throughout Duration of Contract The Contractor shall be responsible for the following throughout the duration of the contract:

1. Contractor professional capabilities The Contractor shall be able to provide complete and usable code compliant work in place from written scopes of work with design intent drawings, as may be required.

2. Quality of materials and workmanship The Contractor shall use only building materials that as a minimum comply with applicable specifications and regulations.

Workmanship shall as a minimum meet industry standards. Cable and electrical connectors shall be tested and shall as a minimum meet applicable TIA or ISO standards for the category of cable and connector and their intended use.

3. Mobilizing for work orders The Contractor shall be responsible for mobilizing in a timely manner for each project. The Contractor shall perform site visits, plan review, and review of material lead times with the CO and/or COR as required to establish a completion date. The contractor shall deliver materials to the project site and stage materials, tools, and equipment at the site in a manner that is compliant with industry-mandated and/or industry-recommended protections for people working in areas adjacent to and/or affected by construction activities at the site.

4. Escorts The Contractor shall escort all subcontractor personnel who do not possess badges that allow for access within the buildings where work is performed.

5. Supervision and Coordination of Work At the request of the CO and/or COR, the Contractor shall verify scopes of work prior to commencement of work orders, and attend planning meetings and/or site visits. The Contractor’s attendance at the meetings and/or site visits shall be included within the base price of the contract. The Contractor shall coordinate the activities of the different trades to allow for a logical work flow, and minimize interference among and between subcontractors and crews. The Contractor shall provide notifications as may be required for certain work tasks in a timely manner. The Project Manager or a designated approved Superintendent shall be on-site while work is being performed under this contract.

a. Core Drilling

The Contractor shall perform concrete scanning, abatement of hazardous materials, and core drilling during non-duty working hours unless otherwise directed by the CO and/or COR.

b. Structural Clay Tile Wall Demolition The Contractor shall perform abatement of hazardous materials, and wall demolition during non-duty working hours unless otherwise directed by the CO and/or COR.

c. Impact and Power Tools The Contractor shall use impact tools for cutting concrete or for installing inserts during non-duty working hours unless otherwise directed by the CO and/or COR.

The Contractor shall provide specific times and locations where the work will be performed when requesting the use of noise generating tools during working hours.

d. Work Incidental to Construction The Contractor will be required to relocate movable office furniture, and other small miscellaneous items, in connection with minor construction activities. Upon completion of the work, the Contractor shall restore the office furniture to its original position.

6. Protections The Contractor shall use protective coverings for furniture and equipment and walls and floors as may be required in work areas. The Contractor shall use protective coverings for walls and floors as may be required in traffic areas to and from job sites.

7. Transportation of Materials and Equipment within Buildings The Contractor shall use only freight elevators to move material and equipment from one floor to another.

8. Cleaning The Contractor shall on a daily basis clean work areas immediately after work has been completed.

Construction areas isolated from occupied spaces shall be broom clean. Construction areas in occupied spaces shall be vacuum clean.

Upon completion of work, the Contractor shall leave the work area in a clean, neat, and orderly condition.

Carpet shall be vacuum cleaned, and floor tile shall be cleaned and waxed. The Contractor shall remove all rubbish, tools, equipment, and materials from the job site.

In cases where debris is left from a previous day's work, the Contractor shall reimburse the Government for cleaning services or costs shall be deducted from the Contractor's invoice.

9. Trash and Construction Debris The Contractor shall provide trash bins for removal and disposal of all construction material and debris from the work site in a Government provided open top dumpster. Reusable Government-owned material shall be stored in space provided by the Government.

10. Touch-up Painting As a part of the work, the Contractor shall perform touch-up painting for areas, within the scope of the work order, as identified by the CO and/or COR following completion of the work.

11. Notification for Inspection When installations are complete, the Contractor shall notify the CO and/or COR to arrange for inspection.

12. Status updates The Contractor shall be responsible for providing the status of active projects to the CO and/or COR on a weekly basis.

The Contractor shall have the responsibility to perform the following as outlined below, prior to the end date and/or extensions of the contract term.

H. Demobilization The Contractor shall be responsible for coordinating work that is on-going at the end of the contract term with both the Government and the next contractor (as may be available) for ata minimum time of fourteen (14) calendar days prior to contract end. The Contractor shall move their materials and equipment out of designated areas of the building with a minimum of disruption to building occupants. The Contractor shall leave their offices and storage areas in the same condition as they were just prior to initial move-in.

C.1.4 Safety and Environmental

C.1.4.1 Workplace Safety and Personal Protective Equipment (PPE) Work shall be performed in a safe manner and in compliance with OSHA and all applicable Federal and local requirements. All personnel shall be trained in safety requirements. The Contractor shall provide a means of keeping personnel cognizant of safe working requirements (i.e. training, toolbox talks, etc.) The Contractor shall be required to utilize personal protective equipment (PPE) in all applicable situations. PPE may include but not be limited to safety glasses, safety shoes, face shields, harnesses, gloves, hardhats, etc. The Contractor shall submit, prior to contract start day, a safety plan that addresses workplace safety and the use of PPE. The Contractor shall observe all safety precautions throughout the performance of this contract. Where there is a conflict between applicable regulations, the most stringent will apply. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold HUD harmless for any action on its part or that of its employees that results in illness, injury, or death.

C.1.4.2 General Housekeeping The Contractor shall ensure that areas of work assigned to the contractor are to be kept clean and free from trash, chemical spills, dirt, dust, debris and water on a daily basis. All storage areas and locker rooms assigned are to be kept clean daily. The Contractor shall not unreasonably encumber the site with broken or damaged materials or equipment. The Contractor's equipment shall be conspicuously marked for identification. The Contractor shall develop a means for ensuring that General Housekeeping is performed. Status of these areas shall be submitted with the Monthly Quality Control Report.

“Hazardous material,” as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract). The contractor shall immediately notify the COR of any suspected, or confirmed, hazardous material discovered, produced, or accumulated during the execution of work under this contract. Hazardous materials used for work under this contract shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet (MSDS) submitted under this contract. MSDS shall be available for review by the COR at any time.

Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

The Contractor shall be responsible for disposing all hazardous waste produced or accumulated throughout the execution of the contract in accordance with RCRA/EPA, District of Columbia, and any other applicable codes and regulations. The Contractor shall only accumulate waste in authorized COR approved areas. Spaces that undergo work through specific task orders shall upon completion of the work be vacuum cleaned with dust and debris cleaned and removed from the areas of work.

C.1.5 Personnel Requirements The Contractor shall furnish all personnel necessary to meet the requirements as specified in this solicitation.

The Contractor shall submit the resumes for all key personnel for approval by the CO or COR. In the event of a vacancy, the Contractor shall have identified a selectee for approval of the CO or COR within 30 calendar days of a position becoming vacant.

The Government (HUD) shall approve/disapprove the resume of any new hire, successor, replacement, and/or substitute key personnel prior to new employee start day. All Contractor key personnel shall have the capacity to provide positive customer service skills.

The Contractor shall have available a sufficient number of qualified in-house and/or subcontracted personnel to properly, adequately, safely, and economically perform alterations work in the HUD Building and HUD leased spaces. The Contractor shall provide the means of recording arrival and departure times of each employee. The recorded time shall be available for review by the COR, or other officials designated by the COR, at any time.

During periods of work, the Contractor shall adequately staff project management and supervisory functions to oversee all of the requirements of this solicitation. Requirements for project management and supervisory personnel are included below.

The Contractor shall utilize licensed and/or certified personnel for each craft pertaining to this contract.

Personnel shall be fully capable of responding to fulfill the requirements of this contract. All Contractor employees shall be required to comply with Government security requirements. The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance, and Federal Information Processing Standards Publication (FIPS PUB). The Contractor shall insert this clause for their subcontracts whenever they are required to have physical access into the HUD Building.

All Contractor employees, including supervisors, shall present a neat appearance and wear appropriate uniforms. All Contractor employees shall have properly displayed Government identification badges while working in the HUD Headquarters Building and other HUD-occupied buildings. The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. The contractor is also responsible for ensuring that employees do not disturb papers on desks, open desk drawers or cabinets, or use government telephones, except as authorized.

C.1.5.1 Supervision The Contractor shall be responsible for proposal, supervision and coordination of the work to be performed under this contract. The Project Manager or an approved Superintendent shall be on-site as required during building construction activities, to ensure coordination of subcontractors, and to ensure coordination with Government personnel concerning issues that include but are not limited to safety, timeliness, and logical sequence of work.

C.1.5.2 Project Manager The Project Manager is a person, designated in writing by the Contractor, who has complete authority to act for the Contractor in every detail during the term of the contract. The Project Manager shall have signature authority and be permitted to accept orders for work, notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The Project Manager shall be on site as required to satisfactorily perform the administration of the work under the contract unless temporarily replaced by a designated Supervisor. (See below) The Project Manager shall be responsible for the competent performance of all Contractor personnel. The Project Manager shall be approved by the Contracting Officer or appointed designees.

Duties General and Administrative The Project Manager shall be responsible for the overall management, operations and coordination of this contract and shall act as a central point of contact for this contract with the Government and/or its representatives. The Project Manager or Supervisor shall meet weekly with the COR to discuss operations and/or any problems that may have occurred. The Project Manager shall maintain a tracking system that identifies status of all projects from initial project request through completion.

The Project Manager shall provide a concise weekly status report of projects in progress, (i.e.

requested, proposed or in construction), or completed since the prior report. In coordination with the COR, the Project Manager shall prioritize the project workload to ensure optimal service to occupant organizations.

Project Initiation The Project Manager shall receive requests for project proposal and, if necessary, coordinate a site visit with the COR or his designee. The Project Manager shall itemize the work requirement on the basis of Task Schedule Items.

The Project Manager shall price items of work that are not included on the Task Schedule, but are similar in nature, (i.e. electrical, interior construction and painting), utilizing the Craft labor rates included on the Task Schedule and itemized materials and applying the materials handling fee. For work items beyond the task schedule items, for example mechanical, fire protection and plumbing, the Project Manager will identify sources, obtain quotes and provide information sufficient to establish the reasonableness of the selected quote. The subcontract handling fee will be applied to the selected quote price. The Project Manager shall submit a proposal including pricing as described above and any specific information required, adequately delineating the requirement, including proposed revisions to the requesting documents resulting from site investigation or pre-proposal discussion as well as estimated time frames to initiate and complete the work.

The following recommended timeframes indicate general Agency expectations in the Project Initiation activities, however it should be noted that every effort should be made to accommodate high-priority short timeline projects.

Conduct Walk-Through (Task Item Work) Within 2 business days of Request Conduct Walk Through (Specialty Subcontractor) Within 5 business days of Request Submission of Proposal (Task Item Work) Within 2 business days of Walk-Though Submission of Proposal (Specialty Sub or Labor Material Breakout for project > $25K) Within 5 business days of Walk-Though Initiate Construction (No Bonding) Within 2 business days of Work Order Initiate Construction (Bonds Required, Project > $25K) Within 15 Business Days of Work Order (Bonds due in 10 Days)

Project Execution The Project Manager shall supervise and coordinate the on-site work force including subcontractors, either personally or through designated Superintendents, to facilitate completion of the work. The Project Manager shall receive daily updates from the Superintendent regarding projects with Superintendent oversight. The Project Manager shall identify, address and, if appropriate, provide proposals to resolve errors and inconsistencies encountered during the construction phase. The Project Manager shall provide notice to the Government concerning scheduling deviations and ensure that access requirements are coordinated with the COR.

Project Close Out In accordance with the approved Quality Control plan, the Project Manager shall verify project completion and compliance. The Project Manager shall provide notice of Project completion to the COR, including any documentation of completed work that may be required such as inspection reports, as-built drawings or operating manuals for installed equipment.

Qualifications:

The Project Manager shall possess the following minimum work related experience and capabilities in the field of Construction Project Management supporting the following skills and capabilities:

A. Experience in construction project management and tenant renovations of the scope and size of work encountered at the HUD Headquarters building and HUD leased spaces. The Project Manager shall have experience with management and supervision of building tenant build-out work that is commensurate with the size of the projects anticipated under this contract.

B. Working understanding and knowledge of all building disciplines related to interior construction, including the ability to read construction documents and shop drawings.

C. Detailed knowledge of building codes including the current editions of the ICC International Codes, the National Electrical Code (NEC), and NFPA 101 Life Safety Code.

D. Detailed knowledge of construction standards and practices with the ability to provide technical trade/craft specifications.

E. Familiarity with Government facilities and procedures, historical building principles, and sustainable building design.

F. Demonstrated ability to manage and supervise building construction personnel both in-house and subcontracted.

G. Knowledge of Leadership in Energy and Environmental Design (LEED) principles and energy management.

H. Experience with negotiating contract changes, coordinating, scheduling, drafting correspondence, and providing alternate solutions.

I. Experience with ordering materials and parts.

J. Ability to schedule work.

K. Ability and experience in estimating costs

L. Ability to handle controversial or delicate matters.

M. Managerial experience in managing the day-to-day office (record keeping, communication, filing, supplies, etc.).

C.1.5.3 Superintendent Superintendents are persons designated in writing by the Contractor who have authority to act for the Project Manager at the worksite, typically in direct management of ongoing construction activities. Superintendents shall be subject to approval by the Government in accordance with Section C.1.3.2(C). Notify the COR in advance if an approved Superintendent will be acting in lieu of the Project Manager during ongoing work activities. Such individuals shall be classified as working Superintendents and will typically perform in a craft capacity in addition to their oversight duties.

The Contractor shall designate a minimum of one (1) individual during periods of work that shall have operational authority on the job site (while work is being performed). Such an individual shall be classified as a working Superintendent. This designation shall be furnished to the COR within five (5) working days after notice to proceed.

Duties The designated Superintendent shall supervise and coordinate the on-site project work force including subcontractors to facilitate expeditious completion of quality work.

The designated Superintendent shall identify, address and, if appropriate, initiate proposals for submission through the Project Manager to resolve errors and inconsistencies encountered during the project construction phase of an assigned project.

The designated Superintendent shall document ongoing activities and provide such documentation to the Project Manager for review and action if appropriate.

Qualifications:

A. Experience in directing and supervising construction activities at the work crew level for projects commensurate with the size of the projects anticipated under this contract.

B. Knowledge of general construction.

C. Ability to provide recommendations, inspect, and interpret instructions.

D. Ability to maintain logs on site.

E. Experience with overseeing work performed by subcontractors.

F. Ability to schedule and evaluate the work of the employees and subcontractors.

G. Ability to respond to emergency or difficult situations and the ability to handle controversial or delicate matters.

H. Experience in managing the day-to-day office (record keeping, communication, filing, supplies, etc.).

C.1.5.4 Qualifications of Building Construction Personnel Licensing:

Licensing requirements of state and/or other authorities as they apply to the private sector shall also apply to all personnel engaged in contract activities in Federal buildings located in the area covered by those authorities. All contract personnel employed in those trades, crafts, or professions which require licensing shall be fully licensed prior to engaging in any contract activities specified herein. The license shall be of a grade or other level consistent with the requirement of work being performed and/or established by the state and/or other authority.

Certification:

In the absence of any certificate/license requirement by state and/or other authorities, professional and technical expertise for personnel or subcontractor(s) involved in the performance of this contract shall be certified by the

Contractor, in writing, to the COR. Approval from the CO and/or COR shall be received in writing before key personnel are allowed to work under this contract.

Certifications shall be submitted to the CO and COR for approval within five (5) calendar days before a new or replacement employee or subcontractor is scheduled to begin working on the contract. The certification shall be in the form of a resume and shall be signed by the Contractor.

C.1.6 Meetings

A. During the term of the contract, the Contactor will be responsible for attending weekly progress meetings with HUD personnel. These meetings generally consist of Space and Assets Management personnel and representatives of the CO. The Contractor shall schedule the Project Manager at a minimum to attend the meetings.

B. In addition to weekly progress meetings, the Contractor shall also be responsible for attending monthly Performance Management Meetings (PMMs) as may be scheduled. Attendees of PMMs may include but not be limited to management representatives from HUD, the COR, the CO, and Space and Assets Management personnel. The Contractor shall schedule the Project Manager, at minimum, to attend these monthly meetings. The meetings will be in place throughout the term of the contract for the purpose of addressing performance and contractual issues.

C.1.7 Quality Control The Contractor shall develop a method of controlling quality and providing assurance that customer satisfaction is at, or above, an acceptable level. This will include the responsibility for planning, scheduling, quality assurance/quality control (QA/QC) for all assigned work orders/tasks. Methods and sampling techniques (such as: in-process inspection, follow up inspection, trend analysis, etc.) shall provide a means to identify deficiencies in work processes and performance. Corrective actions shall be employed immediately upon identifying deficiencies. The Contractor shall provide, in the QC plan, methods for implementing and enforcing quality control for all work performed and subcontracted for this solicitation.

C.1.8 Other work in the Headquarters building With respect to capital improvement and maintenance projects, the Contractor shall maintain professional and cooperative relationships with representatives of HUD, GSA, and other contractors.

C.1.9 Formats for Contractor Submissions Contractor submissions shall typically be provided in both hard copy and electronic format.

Acceptable electronic formats include the following:

Text information - MS Word 2010 or earlier version, Adobe Acrobat portable document file (pdf) format

Drawings - AutoCAD 2014 or earlier version, Adobe Acrobat portable document file (pdf) format

Cost Proposals - Utilize task line item format. For cost elements not covered within task line items, use CSI format. MS Excel 2010 or earlier version, Adobe Acrobat portable document file (pdf) format

Project Schedules - MS Project 2010 or earlier, MS Excel 2010 or earlier), Adobe Acrobat portable document file (pdf) format

C.2 Special Requirements

C.2.1 Codes and Permits Licensing, Codes and Permits:

The Contractor shall be responsible for obtaining any necessary licenses and / or permits for complying with any federal, state, and municipal laws, codes, and regulations applicable to performance under this contract.

All work performed shall comply with current editions of applicable codes, standards, and regulations including but not limited to: IBC/ICC, NEC, NFPA, The GSA Facilities Standards for the Public Buildings Service (P100), ABA/ADA, ANSI, ASHRAE, ASME, ASTM, OSHA, GSA standards and guidelines, and manufacturers’ specifications.

C.2.2 Asbestos Containing Vinyl Tile The Contractor shall install, repair and/or replace damaged vinyl composition tile (VCT) as a part of the work under this contract. There is a significant presence of vinyl asbestos tile (VAT) throughout the building in corridors and in offices under carpet. Most VAT is 12” x 12” in size and held in place by an adhesive (mastic) that may also be an Asbestos Containing Material (ACM). In the event of needed repair or replacement of VAT, the Government will furnish vinyl composition tile (VCT).

If suspect ACM is encountered (in any application) during the performance of this contract, the Contractor shall immediately contact the CO and the COR. Testing and any necessary abatement will be performed at the discretion of HUD.

The Contractor shall remove material in accordance with applicable regulations and standard commercial practices for VAT Abatement. The Contractor shall submit planned procedures to the CO and COR for approval prior to any disturbance of the material. The Contractor shall typically perform asbestos abatement work during hours when employee occupancy of the building is at a minimum. Abatement shall commence only upon receipt of Notice to Proceed from the CO or COR.

Encapsulation of VAT is permitted when approved by the CO and COR.

Upon completion of each task under this contract, the Contractor shall provide information that identifies exact locations of replacement VCT to the CO and COR. The information shall include drawings as required to detail exactly where replacement VCT floor tiles have been placed.

C.2.3 Short Timeline Projects The Contractor shall prioritize projects identified as Short Timeline projects over other work. The Contractor shall prioritize negotiation of such identified task orders and expedite associated work during construction in accordance with the Government’s schedule constraints.

C.2.4 Responsibility for Sub-contractors The Contractor shall be responsible for sub-contractor entry onto and activities in and around the HUD Headquarters Building and leased building grounds and spaces.

C.2.5 Existing Property to Remain Under Possession of the Government Certain existing building construction items that may be encountered during the course of the work shall remain the property of the Government. Items that will usually remain the property of the Government include but may not be limited to the following:

Existing corridor doors including door hardware

Door hardware of the current standard design

Light fixtures

Window blinds

Prior to start of work on a task order, the Contractor shall review existing conditions at the job site with the CO and/or COR to verify the specific items. The Contractor shall protect those items during demolition and construction activities. The Contractor shall remove the items as may be required for salvage, and store the items in a place designated by the CO and/or COR.

C.3 Energy Conservation and Environmental Management

A. Green Purchasing:

Supplies and/or products to be used under this contract shall contain recycled materials, “environmentally preferable” products, and bio-based products to the maximum extent feasible.

The use of environmentally friendly chemicals (e.g., cleaning supplies) is also required. The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at http://www.epa.gov/cpg. Information on CPG items can also be found at http://www.epa.gov/cpg/products.htm. Products designated as bio-based must be included on the United States Department of Agriculture (USDA) Bio-based Products List.

B. Energy Conservation:

Whenever possible during construction activities, the Contractor shall use energy efficient products when replacing existing building components.

Examples include:

Replacement of incandescent lamps with compact fluorescent lamps (CFL) or light emitting diode lamps (LED) if compatible CFL or LED lamps exist for the application, Replacement of fluorescent fixture ballasts with energy efficient T-8 ballasts and lamps (mandatory), and any other situations where lighting systems can be upgraded with Energy Star rated, or energy efficient equipment and products in the event of needed replacement.

Submit proposed replacement products to the COR for review prior to commencement of work.

C.4 Work Order Tasking

C.4.1 General

A. The Contractor shall, during the period of the contract, provide the necessary labor and materials to perform the work in the Robert C. Weaver Federal Building, 451 Seventh Street, SW, Washington, DC, and in HUD leased tenant space in Washington, DC as may be required.

B. Minor work will generally be performed either before or after core employee working hours or as authorized by the CO and/or COR. Work where entire offices may be vacated will generally be performed both during normal working hours and during off hours as may be required for certain construction operations and as authorized by the CO and/or COR.

C. All work and materials shall comply with the most current and applicable codes, standards, and regulations including but not necessarily limited to: IBC/ICC, NEC, NFPA, The GSA Facilities Standards for the Public Buildings Service (P100), ABA/ADA, ANSI, ASHRAE, ASME, ASTM, IEEE, NEMA, NFPA, OSHA, UL, TIA, ISO, GSA standards and guidelines, and manufacturers’ specifications

D. The Contractor shall provide work outside of regular work hours upon request of the CO and/or the COR.

Work outside of regular working hours requires CO and/or COR approval. Work shall be scheduled and approved with adequate lead time to allow arrangements to be made by the Government to inspect the work in progress.

E. The contractor shall provide a sign in/sign out log for all contract employees to use whenever they enter or leave the HUD building. Subcontractors and any additional employees working on this contract shall use this same sign in/sign out log. This log shall be used during normal and after normal working hours.

F. The contractor is responsible for estimating, planning, scheduling, budgeting, authorizing, controlling, and accumulating all costs and manpower associated with contract requirements, including procurement functions.

G. Debris Removal: Debris from contractor’s work inside the building shall be removed from the worksite daily except as coordinated and approved by HUD.

H. All work shall be installed complete and usable, including minor details obviously necessary to perform the function indicated.

I. Work installed that is not in conformance with the established guidelines, shall be corrected at the contractor’s expense.

J. Removal Work

(1) Facilities, apparatus, devices, equipment, and construction items required to be removed or temporarily removed and replaced shall be dismantled in a careful manner using special precautions as may be required, as approved in advance by the CO and/or COR, to avoid excessive damage to work that is intended to remain in place.

(2) The Contractor shall control dust resulting from removal work.

(3) Protection: Protect existing finishes, equipment, utilities and adjacent work that is scheduled to remain, from damage. Protect Government property from damage. Do not relocate employee personal items.

(4) The Contractor shall be responsible for any damage to HUD’s property and/or equipment while performing requested work.

C.4.2 Interior Architectural Assemblies Interior Architectural Assemblies work shall generally be performed 2:00 p.m. to 10:00 p.m., Monday through Friday, excluding holidays, or as otherwise determined by the COR.

Specifications

(a) Restoration work shall match existing work unless otherwise specified by the CO and/or COR. No exposed surface areas shall remain unfinished.

(b) Patch and repair all surfaces adjacent to the removal of ceilings, walls, or other work to condition prior to damage to achieve a finished look.

(c) Specific carpet colors will be selected by HUD design personnel through the CO and/or COR.

(d) Locations of specific ceiling tile types/patterns will be selected by HUD design personnel through the CO and/or COR.

(e) Repair of existing spline ceilings shall be performed by personnel specifically qualified to repair ceilings of that type. The Contractor shall submit qualifications of spline ceiling repair personnel to the CO and/or COR for approval.

C.4.3 Service and Equipment Assemblies Electrical Alterations and Cabling Services, shall generally be performed 6:30 a.m. to 5:00 p.m., Monday through Friday, excluding holidays, or as otherwise determined by the COR.

Specifications

(a) Furnish and install all offsets, fittings, and similar items necessary to accomplish the requirements of coordination without additional expense to the Government.

(b) The Contractor shall provide to the CO and/or COR in writing the electrical utility closet number, electrical panel number, and electrical breaker number that are used to complete the work.

(c) The Contractor shall minimize the use of wiremold on interior walls by means of coordination of wiring locations with HUD design personnel through the CO and/or COR.

(d) The Contractor shall update panel schedules on electrical panel doors to include any changes made as a result of work under this contract. This may include: re-feeding circuits from other panels, abandoning breakers, installing new circuits, moving circuits to different spaces, etc. The Contractor shall also provide corresponding information on junction boxes and on cover plates of power outlets, data outlets, and telephone jacks.

(e) The Contractor shall label newly installed outlets, switches, and equipment with a suitable labeling system (the COR shall approve labeling). Labels, at a minimum, shall include: electric closet, panel number, and circuit breaker number. Under certain circumstances, labels shall be required to include other applicable information such as: indication whether circuits are dedicated and/or designated, supported by a backup or alternate power source, etc.

(f) Circuit breakers feeding circuits that are removed shall be left in place as “spare breakers”, and labeled as such, unless directed otherwise by the COR. In the event that breakers have been removed, or if the Contractor encounters open panel spaces, panel knockouts shall be covered with a UL listed blank.

(g) Floor construction or finish damaged by the installation of fittings shall be repaired or replaced at no charge to the Government.

(h) Provide disconnecting means capable of being locked out for machines and other equipment to prevent unexpected startup or release of stored energy in accordance with 29 CFR 1910.147. Mechanical isolation of machines and other equipment shall be in accordance with requirements of CSI Division 15, "Mechanical."

Lockout procedures shall conform to all applicable Federal, State, and Local guidelines and/or safety regulations.

(i) When performing work under this contract, the Contractor shall ensure that loads are balanced between each phase of the power supply systems. The loads shall be verified using an ammeter and the results of such tests shall be available for CO and/or COR review, upon request.

(j) The contractor shall ensure that cable and connectors meet applicable standards through on-site testing and provision of results to the CO or COR.