1-CVRLTR FrontLineConf.doc

SOCIAL SECURITY

Region IX 1221 Nevin Avenue Richmond, CA 94801 May 4, 2009 To: All Interested Quoters

You are invited to submit a quote in accordance with the requirements of this Request for Quote (RFQ) Number SSA-09-RFQ09-FLC509 for Front Line Conference for the Social Security Administration (SSA) Regional Office in Richmond, California.

Instructions to Offerors on Page 28 - 29 provides detailed information on submitting your quote. Please read this section carefully before submitting your quotation. Evaluators will not make assumptions regarding missing or incomplete data—this could result in the elimination of a quote from further consideration.

Vendors/Hotels must be registered in the Central Contractor Registration (CCR) database prior to award of any contract. NO AWARD will be made to any offeror who is not registered in the CCR. Information and on-line registration is available at HTTP://WWW.CCR.GOV.

Your quote must be received by the Contracting Officer no later than 2:00 p.m. local prevailing time, on May 11, 2009, at the address shown below. Faxed responses will be accepted, however, you should call the undersigned to confirm receipt. Quotes received after the due ate may be rejected.

Hand delivered or mailed offers or fax, one original:

Social Security Administration

ATTN: LATANYA EVANS-TATE, FMT, R-6

1221 Nevin Avenue, Richmond, CA 94801 ALL QUOTES SHALL BE CLEARLY MARKED WITH QUOTE # SSA-09-RFQ09-FLC611 ON THE EXTERNAL WRAPPING.

This RFQ does not commit the Government to pay any costs for the preparation and submission of a quotation. Also, the contracting officer is the only individual who can legally commit the government to the expenditure of public funds in connection with this proposed acquisition.

Requests for information concerning this RFQ should be referred to the undersigned at 510-970-8347, fax number 510-970-8106, or email LaTanya.Evans-Tate@ssa.gov.

Sincerely, LaTanya Evans-Tate Contracting Officer