SSA (Sources Sought Announcement) - FLETC Warehouse ESS.pdf

N63285-25-SSA-0006

Electronic Security System (ESS)

SOURCES SOUGHT ANNOUNCEMENT

CONTRACTING OFFICE ADDRESS:

Naval Criminal Investigative Service (NCIS), Acquisitions Division, Code 14B, Russell-Knox Building, 27130 Telegraph Road, Quantico, Virginia 22134.

INTRODUCTION:

This is a SOURCES SOUGHT TECHNICAL DESCRIPTION to conduct market research and determine the availability and technical capability of small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms, Certified 8(a), Service-Disabled Veteran-Owned Small Businesses and Woman Owned Small Business), to provide the required installation and maintenance service.

Background:

The Electronic Security System (ESS) will consist of an Intrusion Detection System (IDS), an Access Control System (ACS) and a Closed-circuit television (CCTV) camera. The IDS will be connected to the Federal Law Enforcement Training Center (FLETC) security dispatch center to monitor and detect unauthorized intrusion managed by FLETC police. The ACS is internally managed by Naval Criminal Investigative Service (NCIS) personnel to authorize access to the physical spaces. The ESS is a critical system required for the security and safety of NCIS assets that are an important and integral part in carrying out the mission.

The ESS shall interface with the FLETC police security system for monitoring and dispatching purposes. In order for the new ESS system to communicate with and inform or alert FLETC’s police security system of any intrusion, the ESS components must be compatible with FLETC’s police security system and components.

Place of Performance:

ATTN: NCIS FLETC Warehouse 1131 Chapel Crossing Road Bldg. 682 Glynco, GA 31524

Period of Performance: The period of performance for the installation service will be for 60 days from the date of the contract award. The period of performance for maintenance service will be for 1 year from date of award with four (4) potential 12-month option periods.

REQUIRED SPECIFICATIONS AND CAPABILITIES:

The NCIS FLETC warehouse requires an ESS for monitoring and dispatching purposes for the safety of the warehouse resources. The scope of this requirement includes the procurement and installation of a security system which includes CCTV, ADS, and IDS for the protection of warehouse assets at FLETC.

Contractor shall develop a tailored initial design plan which will be approved by the government and shall build to the final approved design plan. Also, the contractor shall provide all labor, equipment, delivery, materials, and tools necessary to perform the installation and testing. ESS components (Equipment) must comply with UFC 4-021-02 and all references therein. The contractor shall provide post installation support on maintenance, updates, and emergencies .

Finally, the contractor shall train government users on how to proficiently use the ESS system .

Contractor shall provide and install a fully integrated video surveillance (CCTV) system to include but not limited to the following:

a. interior cameras

b. exterior cameras

c. wall-mounted rack backup power supply (battery) for minimum 2 hours of CCTV backup

d. all cabling with proper cable management system

e. video storage hardware configured for minimum 15 days retention

f. video management software

g. monitoring station including LED monitor

h. Cameras to cover entire open floor area of warehouse

i. Provide camera audio option

j. Ensure reliable connection to appropriate base security

k. Conduct system testing and provide documentation including test results and as-built drawings to NCIS FLETC

Contractor shall provide and install a fully integrated access control system (ACS) to include but not limited to the following:

a. server / management workstation with flat panel monitor

b. access cards and access card enrollment station

c. card access readers

d. electrified door hardware

e. conduit and power supply

f. Procure all system licenses.

g. Set up ACS panel configuration and integration.

h. Conduct system testing and provide documentation including test results and as-built drawings to NCIS FLETC.

Contractor shall provide and install a fully integrated intrusion detection system (IDS) to monitor all potential entry points and office areas to include but not limited to the following:

a. control panels

b. motion sensors

c. point sensors for doors and windows

d. exterior cameras

e. Wall-Mounted Rack

f. Backup Power Supply (minimum 2 hours)

g. All cabling with proper cable management system

h. Video storage with min 15 days retention

i. Monitoring station including LED monitor.

j. Must be scalable for future expansion.

k. Motion sensors to cover entire floor area of warehouse and points of access.

l. Configured for 24/7 monitoring.

m. Conduct system testing for and provide documentation including test results and as-built drawings to NCIS FLETC.

Contractor shall provide Post Installation Support:

a. Maintenance: Perform annual preventative maintenance of all systems and system components including batteries and power systems.

b. Updates: Maintain all software and license updates.

c. Emergencies: Provide emergency repair services

i. Respond to service requests within 24 hours.

ii. Emergency on-site support with a response time of 4 hours for critical system failures

Contractor shall remove and dispose all hardware on exterior of exit-only doors and cover all see through portions.

Contractor shall train end users in proper usage of system.

SOURCES SOUGHT:

NAICS: The anticipated North American Industry Classification System Code (NAICS) being considered for this requirement is 561621 – Security Systems Services (except Locksmiths). The Government seeks input from industry on recommended NAICS for this procurement.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications.

SUBMISSION DETAILS:

Responses must include:

1) Business name and address;

2) Name of company representative and their business title;

3) Type of Business;

4) Business Size;

5) Cage Code;

6) Specify any previous contracts supporting similar requirements/efforts;

7) NAICS recommendation for this procurement (see above); and

8) Government Wide Acquisition Contract (GWAC) vehicles, If Applicable, to include

GSA, GSA MOBIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Contracting Vehicles. (This information is for market research only and DOES NOT preclude your company from responding to this notice.)

Vendors who wish to respond to this sources sought should send responses via email NLT 11:00 AM Eastern Standard Time (EST), March 17, 2025 to Pravin Upadhyay at pravin.upadhyay@ncis.navy.mil and Judith Campbell at judith.campbell@ncis.navy.mil.

Interested vendors should submit a brief capabilities statement package (no more than 10 pages) that demonstrates the ability to meet the requirement as listed in the “REQUIRED SPECIFICATIONS AND CAPABILITIES” section. An initial price estimate or quote from an established price list, schedule or other means is acceptable.

DISCLAIMER/PROPRIETARY INFORMATION:

mailto:pravin.upadhyay@ncis.navy.mil mailto:judith.campbell@ncis.navy.mil

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A

REQUEST FOR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL

NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN

ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION

TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT.

ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL

DESCRIPTION IS STRICTLY VOLUNTARY.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personal reviewing responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.