SSA Request ITD - Air Curtain Burners.pdf

For the best experience, open this PDF portfolio in

Acrobat X or Adobe Reader X, or later.

Get Adobe Reader Now!

http://www.adobe.com/go/reader

Section 2 – SSA Request ITD maintains over 12,000 miles of roads and is required to clear vegetation, brush and trees within the highway right-of-way. This clearing results in slash which has to be removed from the highway right-of-way. A number of ITD Districts are located in areas where landfills will not accept slash. Additionally ITD cannot burn the slash due to visibility concerns on the highway. Use of ACDs for slash (fuel) management is growing rapidly as an alternative to current fuel reduction methods. The use of prescribed fire as a means of slash removal is subject to weather conditions, and in some cases, prohibited in wildland urban interface areas. Leaving the slash on the forest floor to decompose is another traditional alternative. However, the slash may take many years to decompose, particularly in semiarid and cold environments and causes a safety hazard to the motoring public. While decomposing, the material remains a considerable fire risk. This method can also increase the risk of unwanted insect outbreaks. Pile burning, another traditional alternative used to remove slash, is also subject to weather/burn conditions. Chipping, grinding, and mulching are other alternatives that still require a means of disposal and are far too costly. ITD is in need of equipment that can burn the slash, eliminate smoke and be operated by ITD forces.

Section 4 – SSA Request Items Specific to this Unit:

Patented self-contained, completely assembled aboveground Air Curtain Burner with a refractory lined burn-container designed for the production of biochar.

Patented design for minimal use of water to quench and create biochar.

Towable and self-contained unit.

Can be towed with any currently owned ITD heavy-duty pickup truck.

Items Specific to Operations

Regulations require that vegetation debris such as tree limbs and brush are to be burned on the property where they grew. Without this unit, ITD is required to haul material to a local shed. Once transported, material cannot be burned, it must be disposed of via a landfill.

Towable/portable unit is required to allow ITD the ability to burn/incinerate material at roadway locations where the material grew.

ITD is able to obtain permits from DEQ for burning on site with a portable unit.

For permitting and air quality concerns, a portable/towable unit is required for easy transport and set up to allow for burning/incineration at the material source site.

Section 5 –SSA Request

McPhearson Systems - Does not have a self-contained mobile pickup truck tow behind unit.

ArborWorks - Does not have a self-contained mobile pickup truck tow behind unit.

AirBuner - Does have a self-contained mobile pickup truck tow behind unit.

ITD reached identified 3 different suppliers of air curtain burners and found that only one manufacturer could meet ITD’s need for portability. Additionally the United States Forest Service in conjunction with the US-EPA entered into a cooperative research and development agreement with AirBurners to expand Airburners systems and technologies through research and development. US Federal Government determined that AirBurner machines are sole source items.

Request for Sole Source Authorization_updated 7/2015 Page 1

Request for Sole Source Authorization (SSA) Division of Purchasing (DOP)

Email Completed Request Form to DOP at purchasing@adm.idaho.gov

New Request (Answer Questions 1-5)

Request to Renew SSA# (Answer Questions 6-8) (Check this box to request an additional term for the same goods/services)

Request to Amend SSA# (Answer Questions 9-10) (Check this box to request a change to the goods/services, term, or other conditions of the SSA)

Agency Purchasing Representative (Name):

E-mail/Phone:

Name of Agency:

Request for the Purchase of:

Requested Supplier (vendor name):

Cost Estimate (attach quote):

Desired Term: Start Date: to End Date:

(For one-time purchases, please enter a one-year term from the date on which you wish to place the order)

Do you anticipate the need for renewals? Yes No

Sole Source History (renewals and amendments):

Provide a history of the sole source including: SSA number, date issued, term, cost, and brief description for original SSA and each renewal/amendment; and total value to date. See SSA Instructions for examples.

IDAPA 38.05.01.045 provides that sole source purchase shall be used only if a requirement is reasonably available from a single supplier.

NEW REQUESTS (complete #1-5)

1. Describe the Product or Service.

2. Describe your Agency’s Business Need for the requested product or service.

DOP use only:

SSA#

mailto:purchasing@adm.idaho.gov

Request for Sole Source Authorization_updated 7/2015 Page 2

3. Justification: Check each box that applies and attach required documentation.

Sole source provider of a licensed or patented good or service (attach provider’s letter) Sole manufacturer AND distributor (attach manufacturer’s letter) Sole provider of factory-authorized/warranty service (attach provider’s letter) Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other (attach description and justification)

4. Describe what makes this Product or Service unique.

5. Provide a list of other suppliers contacted and describe the method for determining that there are no other possible suppliers.

REQUEST TO RENEW (complete #6-8) Note: each agency seeking authorization to renew a current SSA must conduct a business/financial analysis every 5 years, at a minimum, documenting estimated costs (as well as other factors) related to maintaining the current provider versus switching/migrating to a new provider/alternative solution, if one is available.

6. Confirm your Agency’s continuing Business Needs.

7. Justification: Check each box that applies and attach required documentation.

Sole source provider of a licensed or patented good or service (attach provider’s letter) Sole manufacturer AND distributor (attach manufacturer’s letter) Sole provider of factory-authorized/warranty service (attach provider’s letter) Sole provider of items that are compatible with existing equipment, systems, programs, etc.

Other (attach description and justification)

8. Describe the steps taken to confirm that the product/service continues to qualify as a sole source; include a list of suppliers contacted.

REQUEST TO AMEND (complete #9-10)

9. Describe (with specificity) the requested modifications to the scope of work, product requirements, cost or other proposed changes to your current SSA.

Request for Sole Source Authorization_updated 7/2015 Page 3

10. Describe your Agency’s business need for the requested modifications.

Agency Certifications:

I certify that the Agency has sufficient appropriation balances for payment of the requested product/service.

(Checking this box takes the place of a DA-1 or IPRO request.)

I am aware that Idaho Code and IDAPA require procurements to be competitively bid unless specifically exempt;

that the statements contained in this Request are complete and accurate, based on my professional judgment and independent investigation; that no personal advantage will accrue to me or any member of my immediate family as a result of this direct procurement; and that based on my analysis of my agency’s business need and research into available products or services, no other vendor can provide the same or similar product or service to meet my agency’s need.

End-User/Program Agency Requestor:

Signature Date

Printed Name Title

Agency Purchasing Representative:

Printed Name Title

Upon approval by the Administrator, the Agency may proceed with the purchase and issue its own purchase order or contract document for this acquisition. The Division of Purchasing’s SSA number noted above (with Administrator approval, below) is the only authorization needed for the Agency to proceed with this purchase. Agency purchases from this sole source authorization shall not exceed the dollar amount listed above unless approved in writing by the Division of Purchasing.

APPROVED REJECTED

DOP ADMINISTRATOR:

Printed Name

Additional Conditions which apply to this approval:

The Agency must consult with its legal counsel regarding terms and conditions prior to entering into a contract with the approved supplier.

The Agency must complete a business/financial analysis prior to any additional renewals of this SSA.

Other (specify):

undefined: On undefined_2: Off undefined_3: Off

Request to Renew SSA:

Request to Amend SSA:

Agency Purchasing Representative Name: Denise Cooley, PPS-CPPB

EmailPhone: denise.cooley@itd.idaho.gov 208 745 5652

Name of Agency: Idaho Transportation Departm,ent

Request for the Purchase of: AirBurners CharBoss T-26 Air Curtain Burner

Requested Supplier vendor name: AirBurner

Cost Estimate attach quote: $160,000.00

Start Date: 04/01/2024 to End Date: 03/31/2025

Do you anticipate the need for renewals: Yes and each renewalamendment and total value to date See SSA Instructions for examples:

1: Air Curtain Destructors (ACD) for fuel reduction.

2: Please see attached.

4: Please see attached.

possible suppliers: Please see attached.

6:

Sole manufacturer AND distributor attach manufacturers letter_2:

Other attach description and justification_2:

list of suppliers contacted:

other proposed changes to your current SSA:

10:

Agency Certifications: On undefined_4: Off

2024-03-27T13:57:41-0600

Steve Spoor

Date: 3/27/2024

Printed Name:

Title:

2024-03-27T13:27:10-0600

Denise Cooley

Date_2:

Printed Name_2:

Title_2:

APPROVED: Off

REJECTED: Off

Date_3:

Printed Name_3:

The Agency must consult with its legal counsel regarding terms and conditions prior to entering into a contract: Off

The Agency must complete a businessfinancial analysis prior to any additional renewals of this SSA: Off

Other specify: Off

Check Box2: Yes

Check Box7: Off

Check Box8: Off

Check Box9: Off

Check Box10: Off

AIR BURNERS, INC.

4390 SW Cargo Way Palm City, FL 34990

772-220-7303 Fax 772-220-7302

E Mail: info@airburners.com www.AirBurners.com

December 20, 2022

SUBJECT: Sole Source Justification Letter for Purchase of Air Curtain Burner Systems Manufactured by

Air Burners, Inc. in the USA by Government Agencies.

To Whom It May Concern:

Air Burners has been in business for many years, and one of our Company’s strengths is the design and manufacture of quality products, some of which have been developed with unique applications in mind based on a particular need, such as our above ground FireBox systems whose unique characteristics are in virtue of the proprietary manifold design that they are effective pollution control devices. This fundamental design goal is reached by our Company’s engineering know-how to perfectly balance air velocity and mass flow of the air curtain. That results not only in a wood waste combustion process where the pollution is controlled, but also one that is accelerated by directing the perfect amount of oxygen into the fire thereby enhancing throughput and overall efficiency of the system. The FireBox will burn around

1,000 degrees Celsius when burning vegetative waste.

The Roll-off Firebox and the BurnBoss, a trailer-mounted FireBox (air curtain burner) built for use in forestry, agriculture and at landfills and our PGFireBox generating electric power from the waste combustion process are examples of our Company’s ability to meet specific industry needs. There is no other comparable equipment on the market that can be employed to perform the tasks that our machines can, taken into account design features, quality, cost, functionality, longevity and environmental friendliness. The S-Series machines, the

PGFireBox and the BurnBoss are only manufactured by our company in Florida/USA and they are only available from us and are always shipped fully assembled. If desired, we also offer onsite operator training and certification by our factory field engineers.

The uniqueness and single-source posture of the products designed and manufactured by Air

Burners, Inc. is supported by the fact that

(a) The US Government Environmental Protection Agency (US-EPA) based on its initiative had entered into a Cooperative Research and Development Agreement with Air Burners

(“CRADA”) to leverage each, Air Burners’ and the Government’s resources on expanded applications of Air Burners systems and technologies through research and development

(R&D) for the mutual benefit of both parties and

(b) Certain of our product designs are protected by one or more US Patents, for example, the

Roll-off FireBox is protected by US Patent US7895956 – “Roll-off firebox apparatus”, and

(c) Our equipment has been purchased without competitive bidding on “sole-source basis” established on the following justification referencing only US Federal Government Contracts and contract from other government agencies in the US that were awarded to our company:

mailto:info@airburners.com

1. The US Government had previously determined that all our machines were sole source items and so included them for ten years our former GSA (Government Blanket) Contract.

2. The US Department of Defense (DOT) has purchased many dozens of our machine, the most recent several units by the US Air Force, US Marine Corps and the US Navy.

3. Los Alamos National Laboratory (Department of Energy - DOE) purchased several machines on sole source basis.

4. The US Department of Homeland Security (DHS) funded more than a half dozen machines, primarily for bio-terrorism contingencies.

5. The Department of Indian Affairs (DIA) purchased several machines on sole source basis.

6. The US Agricultural Department (USDA) purchased a number of machines on sole source basis.

7. The US National Park Service (NPS) most recently purchased a machine in 2013 on sole source basis.

8. USDA APHIS (Animal and Plant Health) purchased a model S-119 for placement in Hawaii on sole source basis.

9. State of California, 10 FireBoxes for Cal Fire.

Please, let us know, should you require further information.

Sincerely, Michael Schmitt

Sales Manager